Meeting/Special Events Planner

University Of Michigan; Ann Arbor (MI); Hybrid; USD 45,000 - 65,000; Full time

Job summary

The University of Michigan Law School invites applications for the position of Meeting/Special Events Planner to plan and implement events serving faculty, staff, students, and the broader community. This individual will help oversee all of the Law School's academic and special events, including workshops, conferences, commencement, ceremonial, and staff events.

This is a demanding, fast-paced role requiring the highest standards of excellence and attention to detail.

Qualifications

• Bachelor's degree, or equivalent experience, plus 2-3 years in event planning.
• Strong organizational skills and attention to detail.
• Ability to manage multiple projects in a fast-paced environment.
• Excellent written and verbal communication.
• Strong technology skills and Excel proficiency.
• Willingness to work evenings and weekends.

Responsibilities

• Preparing event timelines and budgets; negotiating contracts and coordinating catering, audio/visual, transportation, decor, entertainment, and related services.
• PCard reconciliation for event-related expenses.
• Maintaining event files, checklists, and attendance reports for each event.
• Ensuring sound financial stewardship through careful planning and negotiation of expenses.
• Providing administrative support for events during pre- and post-production.
• Collecting and organizing RSVPs, guest lists, dietary preferences, and related details.
• Liaising with Communications Office to coordinate event marketing materials, web pages, and publicity.
• Providing oversight of vendor staff during events.

Skills

Organizational skills

Communication

Independent work

Multi-project management

Customer service orientation

Team collaboration

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Excel

Job description

A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

Who We Are

Michigan Law, one of the oldest law schools in the nation, was founded in 1859 and enjoys a reputation for academic excellence. Michigan is consistently ranked among the top law schools in the nation, and enjoys international renown for its academic rigor, stunning physical surroundings, the faculty's preeminent scholarship, and an academic community noted for collegiality and warmth. Supported by remarkable facilities, preeminent faculty-scholars, and unparalleled architecture and physical environment, Michigan Law has more than 22,000 alumni, over 1,000 J.D. candidates, and 107 full-time faculty members, including 55 tenured and tenure-track, 27 clinical and legal practice, and 57 part-time faculty members. For the graduating class of 2024, 98 percent were employed. Contributing to the close-knit law-school community, law students have a choice of 9 student-edited journals and more than 70 student organizations in which to participate.

Job Summary

The University of Michigan Law School invites applications for the position of Meeting/Special Events Planner to plan and implement events serving faculty, staff, students, and the broader community.This individual will help oversee all of the Law School's academic and special events, including workshops, conferences, commencement, ceremonial, and staff events. This is a demanding, fast-paced role requiring the highest standards of excellence and attention to detail.

Responsibilities*

Duties may include, but are not limited to, the following operational and logistical responsibilities in support of event production:

• Preparing event timelines and budgets in accordance with UM hosting policies and procedures; negotiating contracts and coordinating catering, audio/visual services, transportation, decor, entertainment, and similar services
• PCard reconciliation for event related expenses
• Maintaining event files, checklists, and attendance reports for each event or program
• Ensuring sound financial stewardship through careful planning and negotiation of expenses
• Providing administrative support for events during both pre- and post-production
• Collecting and organizing RSVPs, guest lists, dietary preferences, and related details
• Liaising with the Law School's Communications Office to coordinate event marketing materials, web pages, and publicity
• Providing functional oversight of vendor staff during events

Required Qualifications*

• Bachelor's degree, or equivalent experience, plus 2-3 years of varied event planning or related experience in the hospitality industry
• Strong organizational skills and attention to detail, with a demonstrated ability to work independently
• Proven ability to manage and prioritize multiple projects simultaneously in a fast-paced environment
• Excellent written and verbal communication skills, with the ability to engage professionally with the public, visitors, faculty, and external units
• Strong technology skills, including comfort with Microsoft Office (especially Excel), and the ability to learn and strategically apply new applications
• Outstanding interpersonal skills, a strong customer-service orientation, and a collaborative, team-oriented approach
• Willingness and ability to work some evenings and weekends

Desired Qualifications*

• Experience working as an events assistant
• Demonstrated interest in the legal field or law-related activities
• Familiarity with University of Michigan policies and procedures, including PCard reconciliation

Modes of Work

Positions that are eligible for hybrid or mobile/remote work mode are at the discretion of the hiring department. Work agreements are reviewed annually at a minimum and are subject to change at any time, and for any reason, throughout the course of employment. Learn more about the work modes .

Application Deadline

Job openings are posted for a minimum of seven calendar days.The review and selection process maybegin as early as the eighth day after posting.Thisopening may be removed from posting boards and filled any time after the minimum posting period has ended.

U-M EEO Statement

The University of Michigan is an Equal Opportunity Employer. We are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants, including protected veterans and individuals with disabilities.