Events Coordinator I – Law Development

Austin Community College; Fayetteville (AR); On-site; USD 43,923 - 45,000; Full time

Job summary

Austin Community College is hiring an Events Coordinator to support the School of Law. Your responsibilities will include preparing and executing various law school events, assisting guests and faculty, managing inventory, and coordinating event logistics.

We're looking for someone with a bachelor’s degree and at least one year of experience in event programming. Preferred candidates will have three years of relevant experience along with strong organizational and interpersonal skills.

Qualifications

• 1 year of experience in special event programming or a related area.
• At least 3 years of hospitality or special events experience preferred.
• Experience in a leadership capacity is preferred.

Responsibilities

• Support event execution for law school events.
• Organize meetings and equipment rentals for events.
• Maintain inventory of supplies and manage event logistics.

Skills

Time-management skills

Interpersonal skills

Problem-solving

Excel spreadsheets

Organizational skills

Education

Bachelor's degree in public relations, marketing, business administration or related field

Job description

This position is Open until filled. Early applications are encouraged as the position may close before the listed deadline once a suitable candidate is found.

Summary of Job Duties

Events Coordinator supports the School of Law Special Assistant Director of Events in preparing for and assisting in the execution of law school events, including setting up and tear down/clean up. Will assist all guests, faculty, and students in navigating to their destination if required. Assists in ensuring building meetings are organized as directed by staff or faculty needs. Reviews requests for equipment rental by student groups, faculty, and staff, and orders catering, decorations, tableware, and equipment, as needed, to meet deadlines for scheduled events. Tests, and operates multi‑media equipment, as needed, and reports needed repairs to appropriate staff. Assists in setting up and tearing down during special events. Maintains the inventory of supplies and equipment needed for and used during special events. Works directly with vendors, facilities management, and other campus partners and as needed; maintain invitation lists and manage event mailings, create, and maintain the guest lists and invitations, record and maintain responses. Performs other duties as assigned. Regular, reliable, and non‑disruptive attendance is an essential job duty, as is the ability to create and maintain collegial, harmonious working relationships with others.

Minimum Qualifications

The formal education equivalent of a bachelor's degree in public relations, marketing, business administration, or a related field; plus one year of experience in special event programming or a related area.

Preferred Qualifications

• Bachelor’s degree from an accredited institution of higher education
• At least three years of relevant hospitality or special events experience
• At least one year serving in a leadership capacity

Knowledge, Skills, and Abilities (KSAs)

• Strong time-management skills and task prioritization
• Ability to work independently and as part of a team
• Organized and attends to details
• Ability to use and maintain Excel spreadsheets and other key documents
• Ability to resolve problems and find solutions quickly
• Ability to be punctual and arrive at work and events on time
• Ability to remain professional at all times when interacting with donors, guests, and co‑workers
• Ability to deal with vendors, campus partners, and other internal constituents in a diplomatic and tactful manner
• Ability to work evening and weekend events
• Ability to apply excellent writing, critical, and creative thinking skills to tasks and responsibilities
• Ability to coordinate and schedule multiple projects, events, and vendors effectively

Salary Information

$43,923 - $45,000 commensurate with education and experience.

Required Documents to Apply

Cover Letter/Letter of Application, List of three Professional References (name, email, business title), Resume.

Optional Documents

Proof of Veteran Status.

Recruitment Contact Information

Erin Feller, Director of Development and External Relations, [e-mail]