Meeting Planner- Temporary

BCD; Chicago (IL); Remote; USD 48,000 - 69,000; Full time

Benefits offered by this job

Flexible Working

Room to Grow

Everyone has a voice

Make your move

We’ve got you covered

We’re positive. You’ll love it.

Job summary

BCD Meetings & Events, headquartered in Chicago, is seeking a Meeting Planner- Temporary to lead end-to-end planning for complex meetings and events. You will manage sourcing, contracting, attendee management, onsite execution, and budget reconciliation with a high-touch client experience.

This virtual role requires 25%–50% travel and offers flexible perks, growth opportunities, and a collaborative, proactive team environment at BCD M&E.

Qualifications

• 5–7 years of event planning experience across sourcing, planning, attendee management, and onsite delivery.
• Experience leading complex programs with multiple stakeholders, changing deadlines, and tight budget parameters.
• Strong experience with meeting technology tools, data accuracy standards, and program reporting.

Responsibilities

• Lead end-to-end planning across sourcing, contracting, attendee management, onsite execution, and budget reconciliation.
• Build smart sourcing strategies, negotiate favorable contract terms, and keep budgets aligned with client expectations.
• Create a polished, high-touch client experience with strong communication, consultative guidance, and thoughtful recommendations.
• Juggle timelines, attendee logistics, room blocks, reporting, and supplier coordination while maintaining attention to detail.
• Solve problems on the fly, stay calm under pressure, and lead cross-functional teams to successful outcomes.

Job description

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Meeting Planner- Temporary

Date: Sep 17, 2026

Location: US, Virtual, NOAM

Company: BCD

About Us:

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world’s most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.

Headquartered in Chicago, with locations in 60+ countries across the world, BCD M&E’s team of 2,000+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something.

If you love bringing complex meetings and events to life from first idea to final reconciliation, this role is right in your sweet spot. You’ll lead end-to-end planning across sourcing, contracting, attendee management, onsite execution, and budget oversight while delivering a high-touch experience clients remember. This is a great fit for someone who’s equal parts strategic, organized, and creatively solution-oriented. You’ll be the go-to partner who keeps details tight, timelines moving, and service levels exceptionally high.

• Managing end-to-end event planning for complex meetings and events, from creative concepting and sourcing through onsite execution and final billing reconciliation
• Building smart sourcing strategies, negotiating favorable contract terms, and keeping budgets aligned with client expectations and policies
• Creating a polished, high-touch client experience with strong communication, consultative guidance, and thoughtful recommendations
• Juggling timelines, attendee logistics, room blocks, reporting, and supplier coordination without missing the details
• Solving problems on the fly, staying calm under pressure, and leading cross-functional teams to successful outcomes.

You Might Also Have

• 5–7 years of event planning experience across sourcing, planning, attendee management, and onsite delivery
• A track record of bringing proactive, creative ideas that elevate the attendee experience and exceed client expectations
• Experience leading complex programs with multiple stakeholders, changing deadlines, and tight budget parameters
• Strong confidence working with meeting technology tools, data accuracy standards, and program reporting
• Familiarity with group air and coordinating VIP or special attendee needs

You Should Know

• This role is virtual and will require 25%-50% travel availability.

THE PERKS

• Flexible Working
  We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.
• Room to Grow
  Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.
• Everyone has a voice
  We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.
• Make your move
  The diversity of roles across BCD M&E’s global locations means that our people often find new adventures during their time with us. Join us as a meeting planner role in the UK, stay for a global marketing career — there’s always room to move.
• We’ve got you covered
  Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.
• We’re positive. You’ll love it.
  It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.

Travel requirements for this role are as follows:25% to 50%

We carefully consider a wide range of compensation factors, including your professional background and experience. The hourly range for candidates in applicable jurisdictions in the US for the position ofMeeting Planner- Temporary is between $35 - $50. The actual pay depends on your skills, qualifications, experience, geographical location, and project budget.