Temporary Meeting Planner

BCD Meetings & Events; United States; Hybrid; USD 62,000 - 76,000; Full time

Benefits offered by this job

Flexible Working

Room to Grow

Everyone has a voice

Make your move

We’ve got you covered

We’re positive

Job summary

BCD Meetings & Events is seeking a Meeting Planner to join our client-facing team. You will lead event planning from site selection to onsite execution, managing budgets, timelines and vendor contracts to ensure flawless results.

In this hybrid role based in Cupertino, CA with 8:30 AM - 5:30 PM hours, you will collaborate across teams, communicate clearly with clients, and deliver memorable experiences while supporting growth and travel as needed.

Qualifications

• Bachelor-level degree required or equivalent.
• 3+ years as a meeting planner in the industry.
• Strong communication and stakeholder management skills.
• Ability to manage budgets and vendor contracts.

Responsibilities

• Act as main client contact and ensure milestones are met.
• Research venues to meet client specifications.
• Manage budgets, negotiate vendor contracts, and coordinate registrations.
• Coordinate attendee communications and timelines with hotels and venues.
• Ensure smooth onsite execution and data integrity across systems.

Skills

Communication

Consultative planning

Timeline management

Contract negotiation

Team collaboration

Technology adaptation

Education

Bachelor's degree

Job description

About Us

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world's most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.

About Us

At BCD Meetings & Events (BCD M&E), we provide more than meeting and event planning services: we create connections that inspire, motivate and change behavior for our customers. As the world's most trusted and innovative meetings and events agency, BCD M&E cultivates a culture of people, passion and purpose to drive business forward.

Headquartered in Chicago, with locations in 60+ countries across the world, BCD M&E’s team of 2,000+ people are committed to sustainability and driving success for our customers, our business and ourselves. Our values are at the heart of everything we do, and we look for people that want to be a part of something special, can rise to our standards and love to bring their unique perspective to the table.

While we can’t guarantee every day will be the best (who can?), we can promise a community of people who genuinely care and lead with empathy, a flexible workplace with awesome perks and challenging work that means something.

See what life is about at BCD M&E at bcdme.com/careers

About The Role

We are looking for a Meeting Planner to join our dynamic team. In this client facing role, you will act as the event planning lead and project manager. You will collaborate with peers and vendors alike to ensure each event is executed flawlessly from site selection, to registration, to room set & menu planning through onsite execution, budget reconciliation and everything in between. You keep projects running on time, on budget, and have mastered the art of managing multiple priorities at once. Sound like you? Read on!

As a Meeting Planner You Will

• Act as the main point of contact for your client, and ensure all milestones are clearly communicated and met. Be consultative in your approach.
• Consult with Client during research of venues to ensure a strategic, targeted search ensuring Client requirements are met in meeting specifications.
• Understand and effectively communicate all process and policies to clients.
• Build, monitor and maintain concise and accurate event budgets. Think outside of the box on creative cost savings ideas. Negotiate vendor contracts and build long lasting partnerships.
• Partner with your team mates to create clear & simple attendee communications and registration websites. Create a well-timed and accurate communication plan.
• Communicate effectively with all hotel & vendor partners. You’ll be responsible for hotel rooms, designing and communicating room sets, offsite events, ground transportation, and signage (and more!).
• Utilize all client systems, understand & maintain process & data integrity with all systems
• Ensure everyone, from client to attendee to staff person, has a positive and memorable experience. We aim to please!

You’re Good At

• Communicating with all levels of an organization. From the first impression on, you have a professional presence, the ability to own the room and convey confidence.
• Providing a consultative approach to planning.
• Managing timelines and effectively communicating timelines to clients and vendors.
• Understanding contract language and negotiating with 3rd party vendors.
• Following processes and procedures outlined by client.
• Project management and solving problems. You excel at managing multiple priorities at once and being adaptable. You are calm under pressure and work well in a collaborative environment.
• Establishing long lasting, professional relationships with clients, co-workers and vendors alike. Teamwork makes the dream work!
• Technology and mastering new technology tools and systems.

You Might Also Have

• A college degree from a 4- year institution.
• The ability to travel regularly.
• Technology experience. Our ideal candidate possesses 3+ years as a meeting planner in this industry.

You Should Know

• This role is (hybrid and operates in the Pacific) (In office in Cupertino, CA, USA).
• Our standard working hours are 8:30 AM -5:30 PM with an hour break.

THE PERKS

Flexible Working

We believe that a flexible working environment is key to getting the best out of our teams. We will support you to work where you need to and when you need to, depending on how you work best.

Room to Grow

Our line of work and business structure challenge our people in a way that inspires growth, with learning and development built into every role. We give individuals ownership over the direction and speed in which they grow.

Everyone has a voice

We thrive on conversations that spark curiosity and empathy. No matter how big or how small, every voice is heard, considered and respected.

Make your move

Join as meeting planner role in the UK, stay for a global marketing career — there’s always room to move.

We’ve got you covered

Our extensive benefits include comprehensive healthcare, retirement plans, continued education support, diverse work locations, travel and hotel discounts, volunteer and sustainability opportunities and a successful employee recognition program.

We’re positive. You’ll love it.

It starts from the top. Our leaders lead with positivity, believe in our people and trust us to do the right thing. There will always be support along your journey, in little and big ways.

Travel requirements for this role are as follows:Less than 25%

We carefully consider a wide range of compensation factors, including your professional background and experience. The hourly range for candidates in applicable jurisdictions in the US for the position of Temporary Meeting Planner is between $45 - $55. The actual pay depends on your skills, qualifications, experience, geographical location, and project budget.