Meeting Planner, Meetings & Events

OPEN Health; United States; On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Competitive pay

Vacation & holidays

Training & development

CSR program

Global collaborative environment

Diverse, inclusive culture

Job summary

OPEN Health is seeking a Meeting Planner to support standard to moderately complex meetings and congresses. You will own logistics, vendor coordination, attendee management, and day-to-day client interactions.

You will partner with Senior Planners on large programs, manage registration sites and communications, and ensure events run smoothly from planning through execution while supporting compliance and on-site processes.

Qualifications

• 2–4 years planning experience; Cvent experience required.

Responsibilities

• Client point of contact for all project vendors
• Plan and execute meetings with oversight as needed
• Build Cvent registration sites, emails, and basic reports
• Manage attendees, room blocks, timelines, and deliverables
• Manage Audio Visual
• Manage Food and Beverage; Menu design, BEOs, monitoring budget and compliance requirements
• Assist in scheduling Executive Encounters
• May be expected to lead client calls with project updates such as timelines, budgets, etc
• Support pharma compliance documentation and on‑site processes.

Tools

Cvent

Job description

Role Overview

The Meeting Planner manages standard to moderately complex meetings and congresses and supports Senior Planners on large programs. This role owns logistics, vendor coordination, attendee management, and day‑to‑day client interactions.

Role Overview

The Meeting Planner manages standard to moderately complex meetings and congresses and supports Senior Planners on large programs. This role owns logistics, vendor coordination, attendee management, and day‑to‑day client interactions.

Key Responsibilities

• Client point of contact for all project vendors
• Plan and execute meetings with oversight as needed.
• Build Cvent registration sites, emails, and basic reports.
• Manage attendees, room blocks, timelines, and deliverables.
• Manage Audio Visual
• Manage Food and Beverage; Menu design, BEOs, monitoring budget and compliance requirements
• Assist in scheduling Executive Encounters
• May be expected to lead client calls with project updates such as timelines, budgets, etc
• Support pharma compliance documentation and on‑site processes.

Candidate Profile – (Skills, Competencies And Experience)

• 2–4 years planning experience; Cvent experience required.

Travel Requirements

• Travel will be required for approximately 50% of the year, which may be outside of normal business hours and days

About OPEN Health

At OPEN Health, we connect visionary minds, pioneering science, and advanced technology to drive real impact. By uniting people, science, and technology, we activate new opportunities for biopharma innovation. Our expertise across medical affairs and market access unlocks faster, smarter routes to market. We are committed to improving patient outcomes worldwide. To learn more, visit www.openhealthgroup.com.

OPEN Health. The right combination to unlock possibilities.

What We Offer

As a global organization, OPEN Health is committed to supporting our employees and their families through a comprehensive benefits program

• Competitive pay, generous paid vacation, holidays and more, across all our locations
• Ongoing training and development opportunities which foster and shape your individual career path
• An active and growing commitment to bettering the communities our employees call home through our Corporate Social Responsibility program
• The opportunity to thrive in a global, collaborative environment while working every day to improve health outcomes and patient wellbeing
• Diverse, inclusive culture that encourages you to bring your whole self to work

OPEN Health does not discriminate on the basis of race, sex, colour, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.