Meeting Planner

Maritz; Santa Clara (CA); Hybrid; USD 65,000 - 71,000; Full time

Job summary

Maritz in Santa Clara, CA is seeking an experienced events professional to manage programs and events from turnover to final billing, coordinating site inspections and delivering detailed itineraries.

You will act as the main client contact, ensuring requirements are met, maintaining records, and guiding budgets and billing accuracy. The role is hybrid in Santa Clara with travel up to 20% for site inspections and event execution.

Qualifications

• Bachelor’s degree or equivalent experience.
• 1–3 years of event or meeting management experience, including budget maintenance.
• Proficiency in Microsoft Office and ability to learn new technology quickly.
• 1–3 years of CVENT experience.
• 1–3 years of HCP experience.

Responsibilities

• Manage programs and events from contract turnover through final billing using business management systems.
• Coordinate site inspections and develop detailed itineraries and working agendas.
• Communicate between suppliers and clients to ensure all requirements are met.
• Maintain accurate records, system input, and complete file management per company policies.
• Serve as day-to-day client contact, conducting regular status meetings and ensuring objectives are achieved.
• Manage program budgets, review and audit billing for accuracy, and track expenses.
• Initiate and reconcile supplier payments as needed.

Skills

Event management

Budgeting

Client communication

MS Office

CVENT

HCP experience

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

CVENT

Job description

• Manage programs and events from contract turnover through final billing using business management systems.
• Coordinate site inspections and develop detailed itineraries and working agendas.
• Communicate between suppliers and clients to ensure all requirements are met.
• Maintain accurate records, system input, and complete file management per company policies.
• Serve as day-to-day client contact, conducting regular status meetings and ensuring objectives are achieved.
• Manage program budgets, review and audit billing for accuracy, and track expenses.
• Initiate and reconcile supplier payments as needed.

What You’ll Bring

• Bachelor’s degree or equivalent experience.
• 1–3 years of experience in event or meeting management, including budget maintenance.
• Proficiency in Microsoft Office and ability to learn new technology quickly.
• 1–3 years of CVENT Experience
• 1–3 years of HCP Experience

Nice To Have

• Destination knowledge or prior hotel sales experience.
• Experience developing and maintaining client and supplier relationships.

Working Logistics & Things You Should Know

• This is a Hybrid role based in Santa Clara, CA.
• Expectation to travel up to 20% for site inspections and event execution.
• The total compensation range for this position is $65,000 - $70,500, determined based on location, experience and qualifications. Compensation for internal candidates will be reviewed in accordance with our internal compensation practices.