Meeting Manager

Avid Technology Professionals, LLC; San Diego (CA); Remote; USD 87,000 - 93,000; Full time

Job summary

AVID Center is seeking a Meeting Manager to own the full event life cycle for multiple national AVID Center events, from intake and planning through onsite execution and post-event wrap-up. You will lead and develop meeting coordinators, build resource plans, and coordinate with internal and external partners to ensure smooth, inclusive learning environments.

You are a proven event or project leader, comfortable managing timelines, budgets, vendors, and cross-functional teams, and prepared to

Qualifications

• Experience managing large-scale events from planning through onsite execution.
• Proven ability to coach and develop a team of meeting coordinators.
• Strong organizational skills and ability to manage multiple timelines, budgets, vendors and partners.

Responsibilities

• Oversee full event lifecycle for multiple concurrent nationwide events.
• Lead and develop meeting coordinators and plan resources.
• Coordinate with internal and external partners to mitigate risks and ensure quality outcomes.
• Drive continuous improvement of processes and systems to support inclusive, reliable learning environments.

Skills

Meeting management

Project leadership

People leadership

Cross-functional collaboration

Travel readiness

Tools

Cvent

Smartsheet

Microsoft 365

Job description

WHAT IS AVID?

We’re a nationally recognized nonprofit that partners with 7,000 schools across the country to shift to a more equitable, student-centered approach, closing the opportunity gap so that ALL students are prepared for college, career, and life. And the results? Well, they speak for themselves. AVID provides 2.5 million students annually with the tools they need to think critically, collaborate, and set high expectations to confidently conquer the challenges that await them. We accomplish this work by training over 85,000 educators every year through in-person and virtual professional learning opportunities.

WHAT IS THE JOB?

The Meeting Manager is accountable for the full event life cycle of multiple concurrent AVID Center national events, from intake, scope, and integrated planning through onsite execution, financial reconciliation, and post-event closeout. In this role, you will lead and develop meeting coordinators, build resource and readiness plans, coordinate internal and external partners, manage operational risks, and continuously improve the systems that support purposeful, inclusive, and reliable learning environments. If you are a people leader who enjoys complex project management, large-scale event execution, cross-functional collaboration, and coaching and developing a dedicated team of meeting coordinators, this role may be a great fit for you.

WHY WORK WITH US?

• Competitive Salary: We've done our research and pay generously to attract the best to join our team. That's why we offer all employees the midpoint right from the start. There are no negotiations and no hassle, and you can be confident that you are being valued and offered an equitable salary. See below for our offer rates based on your geography.
• Taking Care of You Allowance: All AVID employees (that’s right, ALL employees) receive an extra $10,000 annually to support them in the most meaningful ways: housing costs, transportation, family expenses— whatever your needs may be.
• Retirement Planning: AVID Center allows participation in a 403(b) retirement plan, beginning after 90 days of full-time employment.
• Flexibility in Work Location: This position may work remotely in any of the four time zones in the contiguous United States.
• Generous Paid Time Off (PTO): This position is eligible for 22 days of PTO per year, with 12 paid holidays and a winter break between Christmas and New Year’s Day.
• Continued Education Opportunities: All full-time employees with at least 1 year of continuous AVID Center service are eligible for $5,250 per calendar year in tuition reimbursement for qualifying coursework or certification.
• Company-Provided Equipment: Our home office set-up includes a laptop, dock, and extra monitor, with other amenities available on request.
• Health and Welfare Plans to Support Every Aspect of Your Well-Being: AVID Center offers several benefit plans through our provider, Aetna, and greatly subsidizes the cost of these plans.

Pay Rates For This Position

We bring in all employees at the midpoint of the salary range for your role. Knowing that not all cities share the same cost of labor, we make offers using a tiered approach based on your geographical location. While the majority reside in Zone 1 or Zone 2 areas, we acknowledge variations, even within counties, ensuring fair compensation for all based on their specific location's cost of labor.

For the Meeting Manager position, here is what we will offer:

• Zone 1 - Areas characterized by lower labor costs (e.g., Charleston, WV, Cleveland, OH, Yuma, AZ, Omaha, NE, etc.): $80,468 annually
• Zone 2 - Areas with moderate labor costs (e.g., Syracuse, NY, Ann Arbor, MI, Denver, CO, San Diego, CA, etc.): $86,504 annually
• Zone 3 - Areas known for high labor costs (e.g., Washington, D.C., Trenton, NJ, Los Angeles, CA, Seattle, WA, etc.): $92,539 annually
• Zone 4 - Areas with the highest labor costs (e.g., Bridgeport, CT, New York City, NY, San Francisco, CA, San Jose, CA, etc.): $102,597 annually

WHO ARE YOU?

• You’re an experienced event or project leader who has managed complex, large-scale events from early planning through onsite execution and post-event wrap-up.
• You’re a supportive people leader who knows how to set priorities, delegate effectively, coach a team, and create clear accountability.
• You’re highly organized and comfortable keeping multiple events, timelines, budgets, vendors, and partners moving forward at the same time.
• You’re a strong collaborator who can bring teams together, clarify roles, spot risks early, and make sound decisions when plans change.
• You’re always looking for ways to make the work better - whether that means improving a process, using technology more effectively, or learning from event results and participant feedback.
• You stay calm and solutions-focused in a fast-moving environment and are comfortable traveling approximately 50–60 workdays each year to lead events onsite.

NICE TO HAVES?

• While this position is remote (with frequent travel) and we are open to candidates in all four time zones.
• Experience with Cvent, Smartsheet, and Microsoft 365
• Certified Meeting Professional (CMP) certification
• Allowable Substitutions: Any combination of experience, training, or credential certification endorsement that provides the incumbent/applicant with the knowledge, skills, and ability required to perform the work, as determined by AVID Center. Qualifying work experience, as identified by the VP, People Operations, may substitute for the education requirement.

AVID Center is committed to complying with federal, state, and local laws on employee vaccinations, and candidates and employees should be aware that the full vaccination against COVID-19 may be required in the future. Due to some district requirements, AVID Center may not assign employees to an in-person event in schools or districts unless they are fully up to date with all recommended COVID-19 vaccinations. AVID Center is an equal opportunity employer and will provide reasonable accommodation to those unable to be vaccinated where it is not an undue hardship to the company to do so as provided under federal, state, and local law.

AVID Center prides itself on the diversity of our workplace and is continuously seeking to recruit individuals who will enhance this diversity and, ultimately, the effectiveness of our organization. To demonstrate this commitment, we encourage all who are truly excited about this role to apply, even if you don’t meet every requirement. We believe that people who are passionate about what they do can succeed in this role or in other roles within our organization.