Meeting & Events Supervisor - San Francisco, CA

CBRE; San Francisco (CA); On-site; USD 100,000 - 110,000; Full time

Benefits offered by this job

Paid Time Off

Paid Holidays

Paid Parental Leave

Medical Insurance

Vision Insurance

Dental Insurance

Life Insurance

FSA/HSA

401K matching

Job summary

CBRE is seeking a highly organized Meeting & Events Supervisor in San Francisco to lead day-to-day event execution and coach a team of coordinators. You will partner with Workplace Experience, Facilities, IT/AV, and other partners to deliver inclusive, on-brand events that support our business and culture.

You will manage end-to-end logistics, develop detailed plans, and ensure smooth on-site execution for internal and external meetings, VIP experiences, and large programs.

Qualifications

• 5+ years of experience in event planning, meeting coordination, workplace operations, hospitality, or related field.
• Proven ability to delegate work, prioritize requests, coach team members, and execute with high standards.
• Experience managing vendors, contracts, budgets, and cross-functional partnerships.

Responsibilities

• Lead planning and execution for internal and external meetings, workshops, executive gatherings, and workplace events.
• Manage end-to-end logistics including scheduling, catering, A/V, security, room setup, staffing plans, and on-site execution.
• Develop detailed project plans, timelines, run-of-show docs, staffing assignments, and post-event recaps.
• Support high-touch events, VIP experiences, and large external attendee programs.
• Coach and supervise Event Coordinators and Meetings & Events Associates daily activities.
• Coordinate with cross-functional teams to align event goals with brand standards and workplace experience.
• Maintain vendor relationships, review plans, and ensure timely delivery and execution.

Skills

Event Planning

Meeting Coordination

Team Leadership

Hospitality

Vendor Management

Tools

AV Coordination

Job description

\" Readyto take your career to the next level? Join our top tier Workplace ExperienceHost Team at CBRE, where you'll collaborate with a diverse group of associatesto provide white glove hospitality to employees and clients, creating awonderful workplace environment and daily experience \"

ElevateYour Career with CBRE – Join a Fortune 500 Leader!

Ifyou are ready to make a difference and be part of one of the world’s mostadmired and sustainability-focused companies, CBRE is the right place for you.

About the Role

We're looking for a highly organized, hospitality-minded Meeting & Events Supervisor to lead day-to-day meeting and event execution while guiding a team of Event Coordinators and Meeting & Event Associates. This role brings structure, calm, and high-touch service to internal and external events that support our business, culture, and workplace experience goals.

You will partner closely with Workplace Experience, Facilities, IT/AV, Security, Catering, Executive Business Partners, and other cross-functional teams to deliver thoughtful, inclusive, on-brand events. You will also set clear priorities for the coordination team, coach strong execution habits, and ensure the team can scale support across a fast-moving environment.

What You'll Do

Event Planning & Execution

• Lead planning and execution for internal and external meetings, workshops, executive gatherings, and workplace events
• Manage end-to-end logistics including scheduling, catering, A/V, security, room setup, staffing plans, signage, guest flow, and on-site execution
• Develop and maintain detailed project plans, timelines, run-of-show documents, staffing assignments, and post-event recaps
• Support high-touch events, executive-level meetings, VIP experiences, and large external attendee programs
• Conduct room checks, confirm event readiness, and deploy coordinators or support staff where needed
• Ensure events are welcoming, inclusive, accessible, and aligned with company standards and brand expectations

Team Leadership & Collaboration

• Lead, coach, and prioritize the day-to-day schedules of Event Coordinators and the Meeting & Events Associate
• Set clear team expectations, delegate tasks, balance workloads, and remove blockers so events are executed consistently
• Review and approve event plans, timelines, run-of-show documents, staffing plans, and deliverables prepared by the team
• Provide feedback, training, and mentorship to build coordinator capability and create a strong service culture
• Partner with Event Planners, Event Coordinators, Workplace Experience, EBPs, REW partners, and teams including Leasing, Global Food Programs, Corporate Security, IT, Finance, People, and external vendors on event execution, DIY event requests, and cross-functional delivery
• Manage complex stakeholder and vendor relationships, driving alignment and accountability without relying on formal authority
• Liaise with IT/AV, Janitorial, Facilities, Security, Catering, and Reception teams to align roles, timelines, and day-of support
• Coordinate front desk and arrival experiences for large external events, including VIP greetings and attendee escort plans

Operations & Logistics

• Lead pre-event planning meetings with clients and stakeholders; anticipate needs and troubleshoot issues as they arise
• Respond to common inquiries from clients, coworkers, managers, and partner teams with clear, service-oriented communication
• Receive, track, and distribute vendor deliveries including catering, rentals, florals, alcohol, printed signage, and event supplies
• Maintain event storage, event furniture inventory, supplies, and readiness standards across event spaces
• Support weekly programming in event spaces and ensure the right team coverage for recurring events
• Create basic event signage, guest name badges, sample floor plans, and event materials as needed
• Notify appropriate parties and follow safety procedures to protect employees, guests, vendors, and visitors in the building

Process Improvement

• Build repeatable workflows, templates, and standards that help the team deliver consistently at scale
• Serve as a trusted workplace partner for one or more organizations, translating business needs into scalable programs, clear operating rhythms, and practical solutions.
• Identify opportunities to improve processes, streamline handoffs, strengthen communication, and elevate event quality across the organization
• Track lessons learned after events and translate feedback into clearer playbooks, staffing models, and service improvements

What You’ll Need

• Applicants must be currentlyauthorized to work in the United States without the need for visa sponsorshipnow or in the future
• 5+ years of experience in event planning, meeting coordination, workplace operations, hospitality, or a related field
• 2+ years of experience leading, mentoring, or functionally managing team members in a fast-paced service environment
• Demonstrated ability to delegate work, prioritize competing requests, coach team members, and hold a high bar for execution
• Proven ability to manage multiple projects, stakeholders, timelines, and vendors simultaneously
• Strong organizational, communication, hospitality, and people-management skills
• Experience managing vendors, contracts, budgets, catering and workplace experience partners, and cross-functional stakeholder relationships

Nice to Have

• Experience in a tech startup, high-growth technology company, or similarly fast-paced environment
• Experience building or scaling event operations, coordinator workflows, or service standards for a growing team
• Producer experience for meetings, events, or workplace programs
• Familiarity with AV, VC, sound, and basic event technology coordination

Why Choose CBRE?

• Unbeatable Perks: Enjoy generous Paid Time Off, Paid Holidays, and 12 weeks of Paid Parental Leave.

• Comprehensive Benefits: Access top-notch Medical, Vision, and Dental insurance, along with Life Insurance, FSA & HSA options, and 401K matching contributions.

• Inspiring Work Environment: Experience an innovative work environment that focuses on the culture of growth, collaboration and communication.

ApplicantAI Use Disclosure

We value human interaction to understand each candidate's unique experience,skills, and aspirations. We do not use artificial intelligence (AI) tools tomake hiring decisions, and we ask that candidates disclose any use of AI in theapplication and interview process.

CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The minimum salary for the Meeting and Events Supervisor position is $100,000 annually and the maximum salary for the Meeting and Events Supervisor position is $110,000 annually. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience. This role will provide the following benefits: 401(K), Dental insurance, Health insurance, Life insurance, and Vision insurance

Equal Employment Opportunity: CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations: CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our company’s success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at [e-mail] or via telephone at [phone] (U.S.) and [phone] (Canada).

CBRE, Inc. is an Equal Opportunity and Aff…