Meeting & Events Manager

Highgate; New York (NY); On-site; USD 90,000 - 120,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) retirement plan with employer  

Paid holidays and vacation

Job summary

The Harmonie Club in Manhattan, managed by Highgate Hotels, seeks a Meeting & Events Manager to lead member programming, social events, family activities, and special experiences. You will oversee planning, budgeting, and flawless execution to deliver exceptional luxury experiences.

You will collaborate with Club leadership and internal teams to curate engaging member experiences, maintain top-tier service standards, and ensure timely event delivery and post-event review.

Qualifications

• 5+ years of experience in event management or luxury hospitality.
• Experience planning member programming and VIP events.

Responsibilities

• Lead coordinator for member programming, social, cultural, educational, family, and recurring Club events.
• Oversee budgeting, pricing, menus, entertainment, décor, and vendor coordination for events.
• Coordinate with Marketing for event descriptions, pricing, and promotions.
• Manage registrations, capacity, guest policies, and cancellation deadlines.
• Prepare and distribute Banquet Event Orders (BEOs) and event timelines.

Skills

Event management

Hospitality

Budgeting

Vendor management

Communication

Microsoft Office

Education

Bachelor’s degree in Hospitality or related field

Tools

Club Essentials/Reserve

Job description

Compensation Type

Yearly

Highgate Hotels

Highgate is a leading real estate investment and hospitality management company with over $15 billion of assets under management and a global portfolio of more than 400 hotels spanning North America, Europe, the Caribbean, and Latin America. With a 30-year track record as an innovator in the hospitality industry, this forward-thinking company provides expert guidance through all stages of the property cycle, from planning and development through recapitalization or disposition. Highgate continues to demonstrate success in developing a diverse portfolio of bespoke lifestyle hotel brands, legacy brands, and independent hotels and resorts, featuring contemporary programming and digital acumen. The company utilizes industry-leading revenue management tools that efficiently identify and predict evolving market dynamics to drive outperformance and maximize asset value. With an executive team of seasoned hospitality leaders and corporate offices worldwide, Highgate is a trusted partner for top ownership groups and major hotel brands.www.highgate.com

Location

The Harmonie Club is a special oasis in the heart of Manhattan for discerning members to enjoy dining, social events, athletic facilities, diverse programming, and camaraderie. We offer a workspace with complimentary coffee and wifi on weekdays and a historic clubhouse that features a beautiful oak-paneled dining room with gold-leaf ceiling and antique Caldwell chandeliers, timeless ballrooms for special events and corporate gatherings, and a welcoming atmosphere that many members enjoy as theirhome away from home.

Overview

The Meeting & Events Manager is responsible for planning, coordinating, and executing the Harmonie Club's member programming, social events, family activities, and special experiences. This role oversees all aspects of event management, from initial planning and budgeting through execution and post-event reconciliation, ensuring that every event meets the Club's luxury hospitality standards and exceeds member expectations.

Working closely with Club leadership, programming committees, and internal departments, the Meeting & Events Manager plays a key role in creating engaging member experiences and maintaining exceptional levels of service. This position reports into the Director of Membership, Events, & Marketing.

Responsibilities

• Member Programming & Committee Coordination

  • Serve as the lead coordinator for all member programming, including social, cultural, educational, family, card, and recurring Club events.
  • Work closely with programming committees to coordinate meetings, gather suggestions, develop new initiatives, and execute the Club's event calendar.
  • Review member event requests and evaluate programming opportunities based on member interests, attendance, and financial considerations.
  • Develop relationships with cultural institutions, entertainment venues, instructors, and other partners to secure unique member experiences.
  • Conduct periodic member surveys to assess programming interests and satisfaction.

  Event Planning & Coordination

  • Oversee all aspects of event planning, including scheduling, budgeting, pricing, menus, entertainment, décor, and vendor coordination.
  • Review historical event attendance, expenses, and feedback to guide future planning.
  • Coordinate event dates with the Club's overall calendar, considering holidays, school schedules, and private functions.
  • Collaborate with the Executive Chef and Food & Beverage team on menus, service arrangements, and event requirements.
  • Source and negotiate with vendors, entertainers, guest speakers, and instructors while maintaining established budgets and approval procedures.
  • Work with Marketing to ensure event descriptions, registration details, pricing, and promotional materials are accurate and submitted on time.
  • Manage event registrations, capacity limits, guest policies, and cancellation deadlines.

  Event Documentation & Execution

  • Prepare, update, and distribute accurate Banquet Event Orders (BEOs), floor plans, and event timelines to all relevant departments in a timely manner.
  • Maintain complete event records in Club Essentials, Reserve, and other management systems.
  • Coordinate with Culinary, Food & Beverage, Banquets, Membership, and Marketing to ensure seamless event execution.
  • Conduct pre-event inspections to verify room setups, staffing, equipment, catering, and other logistical requirements.
  • Oversee day-of-event operations, including vendor coordination, member check-in, event flow, and special requests.
  • Maintain a visible presence at events, ensuring exceptional service and promptly addressing any issues.
  • Coordinate event photography and post-event materials with Marketing, when relevant.

  Member Relations & Membership Support

  • Serve as a primary point of contact for member event inquiries, registrations, and special requests.
  • Build strong relationships with members, encourage event participation, and provide personalized service to members and VIP guests.
  • Respond professionally and promptly to member calls, emails, and requests.
  • Assist with Club tours for prospective members and support membership engagement initiatives.
  • Collaborate with the Membership team to enhance the overall member experience.

  Financial & Administrative Management

  • Develop and monitor event budgets, pricing, expenses, and projected revenues in coordination with Club leadership.
  • Track attendance and registration trends to evaluate event performance and profitability.
  • Coordinate vendor invoices, payments, and event-related expenses with Accounting.
  • Ensure accurate attendance records, event closeouts, and timely member billing through Club Essentials.
  • Maintain organized vendor records, pricing information, and historical event data.
  • Evaluate event results and member feedback to identify opportunities for improvement.
  • Maintain effective communication across departments and support additional Membership and Events initiatives as needed.

Qualifications

• Previous experience in event management, member programming, or hospitality, preferably within a private club, luxury hotel, or high-end hospitality environment.
• Strong understanding of luxury service standards, event logistics, and VIP member expectations.
• Experience with food and beverage operations, catering, vendor management, and event budgeting.
• Exceptional organizational skills, attention to detail, and ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills, with a professional and service-oriented approach.
• Strong interpersonal skills and ability to build relationships with members, colleagues, and external partners.
• Proficiency in Microsoft Office; experience with Club Essentials, Reserve, or comparable event management software preferred.
• Creative, proactive, and resourceful approach to developing successful member experiences.
• Ability to exercise discretion, sound judgment, and professionalism in a fast-paced environment.
• Flexibility to work evenings, weekends, and holidays as required by the Club's event calendar

Key Attributes for Success

• The successful candidate will demonstrate a genuine passion for hospitality, a strong commitment to member satisfaction, and the ability to balance creative event development with operational excellence. This individual must be equally comfortable managing detailed event logistics, collaborating across departments, building relationships with members, and ensuring that every Harmonie Club event reflects the quality, service, and traditions of the Club.

Benefits

Highgate offers the following benefits package for this position:

• Medical insurance, dental insurance, vision insurance, life insurance, short-term and long-term disability insurance
• 401(k) Retirement Plan with employer matching contributions
• Paid holidays
• Paid vacation
• Paid sick leave (provided in accordance with applicable law)
• Employee assistance program (EAP)
• Tuition reimbursementPaid jury duty leave, personal leave, medical leave, and military leave in accordance with applicable law

Posting Date

This job opening was posted on October 31, 2026 and will remain open for at least 75 days.