Meeting & Events Coordinator

Jones Lang LaSalle Incorporated; San Francisco (CA); On-site; USD 66,000 - 83,000; Full time

Benefits offered by this job

401(k) matching

Medical/Dental/Vision

Parental leave

Paid time off

Daily Pay

Job summary

Jones Lang LaSalle Incorporated in San Francisco, CA is seeking an experienced Workplace Experience Meeting and Event Coordinator to plan and execute internal and external events, coordinating with on-site teams and vendors to ensure exceptional client experiences. Responsibilities include end-to-end event management, coordinating COIs, basic AV support, and post-event debriefs.

Requirements include 1–3 years’ experience, strong communication, and willingness to travel.

Qualifications

• High School Diploma or GED equivalent
• Flexible scheduling for early morning and evening event support; weekend support as event schedules require
• 1-3 years of experience in event planning, project management, hospitality, or related field.
• Excellent time management and verbal/written communication skills with the ability to communicate professionally.
• Ability to multi-task in a fast-paced environment.
• Exceptional customer service skills with a passion for hospitality.
• Ability to work with clients at all levels of an organization, including C-suite.
• Willingness and ability to travel as needed.
• Proven leadership skills with the ability to manage multiple priorities and deliver results.
• Track record of initiative, integrity, and good judgement.
• Highly collaborative with strong interpersonal skills.

Responsibilities

• Execute simple and full meetings and events.
• Consult with clients to determine event needs such as space, physical set-up, minor AV and event support.
• Serve as primary point of contact for clients; respond to all requests in a timely manner in accordance with established Service Level Agreements
• Manage end-to-end ticket lifecycle with Internal Business Partners (IBPs), including communications, triage, and resolution
• Triage incoming event requests by evaluating completeness, accuracy, space availability, and resource alignment; communicate with IBPs to gather missing information and propose alternatives when needed
• Coordinate Certificate of Insurance (COI) administrative support including requesting and collecting COI documentation from vendors, submitting and tracking COIs through designated compliance platforms, maintaining organized records, and notifying stakeholders of missing, expired, or incomplete COIs
• Provide minor audio-visual support including basic microphone setup (turning on/off), simple sound activation (pressing play/start buttons), and plug-and-play computer connections
• Manage all operations, functions, and logistics including scheduling using client scheduling software and troubleshooting A/V and other set-up issues.
• Conduct supplies inventory audits and coordinate restocking
• Execute pre-event, during-event, and post-event support including planning kick-off calls, coordinating shipments and guest lists, serving as day-of point of contact, conducting debriefs, and closing tickets
• Utilize ticketing systems: Corrigo, Google Calendar, Social Tables, Slack, and Google Workspace products to document and manage event programs; log all activities, requests, and issues accurately in designated client systems
• Document lessons learned, review post-event survey feedback, and identify service enhancement opportunities
• Engage in continuous improvement and innovation by adopting best practices and new tools that provide service delivery efficiencies.
• Handle administrative support such as responding to inquiries and requests.
• Provide information and direction to vendors, facilities staff and service providers to ensure excellent coordination and execution with minimal disruption.
• Follow established escalation procedures and incident reporting procedures.
• All Other duties, as assigned.

Skills

Event planning

Project management

Hospitality

Communication

Travel

Client relations

Education

Bachelor's degree

Tools

Google Workspace

Slack

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. JLL Experience Services team members are "experts who create value through lasting partnerships." At JLL, it is our goal to provide experiences that will be long remembered by our clients. We set the standard for superior experiences for our clients and our teams.

Job Summary

The Workplace Experience Meeting and Event Coordinator assists with planning and execution of internal and external events including décor, entertainment, location, invitee list, special guests, equipment, and promotional material. They coordinate event details and set-up with the onsite team and event vendors. The Meeting and Event Coordinator is responsible for ensuring exceptional client experiences through proactive communication and high-touch hospitality focused service.

What your day-to-day will look like:

• Execute simple and full meetings and events.
• Consult with clients to determine event needs such as space, physical set-up, minor AV and event support.
• Serve as primary point of contact for clients; respond to all requests in a timely manner in accordance with established Service Level Agreements
• Manage end-to-end ticket lifecycle with Internal Business Partners (IBPs), including communications, triage, and resolution
• Triage incoming event requests by evaluating completeness, accuracy, space availability, and resource alignment; communicate with IBPs to gather missing information and propose alternatives when needed
• Coordinate Certificate of Insurance (COI) administrative support including requesting and collecting COI documentation from vendors, submitting and tracking COIs through designated compliance platforms, maintaining organized records, and notifying stakeholders of missing, expired, or incomplete COIs
• Provide minor audio-visual support including basic microphone setup (turning on/off), simple sound activation (pressing play/start buttons), and plug-and-play computer connections
• Manage all operations, functions, and logistics including scheduling using client scheduling software and troubleshooting A/V and other set-up issues.
• Conduct supplies inventory audits and coordinate restocking
• Execute pre-event, during-event, and post-event support including planning kick-off calls, coordinating shipments and guest lists, serving as day-of point of contact, conducting debriefs, and closing tickets
• Utilize ticketing systems: Corrigo, Google Calendar, Social Tables, Slack, and Google Workspace products to document and manage event programs; log all activities, requests, and issues accurately in designated client systems
• Document lessons learned, review post-event survey feedback, and identify service enhancement opportunities
• Engage in continuous improvement and innovation by adopting best practices and new tools that provide service delivery efficiencies.
• Handle administrative support such as responding to inquiries and requests.
• Provide information and direction to vendors, facilities staff and service providers to ensure excellent coordination and execution with minimal disruption.
• Follow established escalation procedures and incident reporting procedures.
• All Other duties, as assigned.

Required Qualifications

• High School Diploma or GED equivalent
• Flexible scheduling for early morning and evening event support; weekend support as event schedules require
• 1-3 years of experience in event planning, project management, hospitality, or related field.
• Excellent time management and verbal/written communication skills with the ability to communicate professionally.
• Ability to multi-task in a fast-paced environment.
• Exceptional customer service skills with a passion for hospitality.
• Ability to work with clients at all levels of an organization, including C-suite.
• Willingness and ability to travel as needed.
• Proven leadership skills with the ability to manage multiple priorities and deliver results.
• Track record of initiative, integrity, and good judgement.
• Highly collaborative with strong interpersonal skills.

Preferred Qualifications

• Bachelor's degree or proven experience as an event planner or organizer
• Proficiency in Google Suites and Slack

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Expected compensation for this position: 66,080.00 – 82,600.00 USD per year

Location: On-site –San Francisco, CA

Personalized benefits that support personal well-being and growth:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page › I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

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Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM.

JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.

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