Meeting Event Planner

Plan-it Satisfaction; San Antonio (TX); Hybrid; USD 34,000 - 55,000; Part time

Job summary

Plan-it Satisfaction in the United States is seeking a Meeting Event Planner for a part-time hybrid role, remote with required on-site execution across domestic travel destinations. You will support planning, logistics, and on-site execution of corporate and medical meetings nationwide.

Day-to-day tasks include timeline tracking, budget management, vendor communications, venue/audiovisual coordination, and travel arrangements.

Qualifications

• Minimum of 2 years in meeting and event planning, logistics coordination, or hospitality management.
• Willingness to travel domestically for live event setup and on-site execution.
• Strong organizational skills with multi-project management and vendor contracts.
• Proficiency with virtual meeting platforms and modern event software/CRMs.
• Excellent written and verbal communication with vendor and client interaction.
• Self-motivated, able to work remotely, and collaborative during live events.
• Experience supporting healthcare, pharmaceutical, or life sciences events is a plus.
• Able to think quickly, stay calm, and solve problems during live events.

Responsibilities

• Assist with timeline tracking, budget management, and vendor communications.
• Coordinate venue selection, audiovisual services, and travel arrangements.
• Prepare event materials for seamless delivery.
• Provide hands-on on-site support to manage logistics during live events.
• Collaborate with internal teams and clients to deliver exceptional experiences and post-event reporting.

Skills

Event planning

Travel readiness

Project management

Tech savviness

Communication

Remote collaboration

Healthcare familiarity

Problem solving

Education

Bachelor’s degree in Event Management, Hospitality, Business, Communications, or related field

Job description

Plan-it Satisfaction is a full-service meeting and event management company with over two decades of experience supporting medical and corporate clients across the nation. The organization specializes in high-stakes events ranging from intimate advisory boards, product theaters, and roundtables to large investigator meetings, symposiums, and domestic product launches. With a focus on seamless logistics, strategic planning, and close client collaboration, Plan-it Satisfaction ensures every event is delivered with precision and professionalism. Our team is dedicated to flawless execution, measurable outcomes, and creating impactful experiences for participants in both virtual and on-site formats.

Role Description

The Meeting Event Planner is a part-time hybrid role (remote with required on-site event execution across domestic travel destinations). This position is responsible for supporting the planning, logistics, and on-site execution of corporate and medical meetings throughout the country.

Day-to-day tasks include assisting with timeline tracking, budget management, and vendor communications; coordinating venue selection, audiovisual services, and travel arrangements; and preparing event materials for seamless delivery. During live events, this role provides hands-on, on-site support to manage logistics and ensure smooth operations. The Meeting Event Planner will collaborate with internal teams and clients to deliver exceptional experiences, track event metrics, and handle post-event reporting.

Qualifications

• Experience: Minimum of 2 years of professional experience in meeting and event planning, logistics coordination, or hospitality management (including direct exposure to hybrid, virtual, or live event execution).
• On-Site & Travel Readiness: Willingness and ability to travel domestically for live event setup, vendor management, and on-site event execution.
• Project Management: Strong organizational skills with a proven track record of managing multiple event timelines, budgets, and vendor contracts simultaneously.
• Tech Savvy: Proficiency with virtual meeting platforms (e.g., Zoom, Webex, Teams), Microsoft Office/Google Workspace, and modern event management software or CRMs.
• Communication: Excellent written and verbal communication skills, with sharp attention to detail when interacting with vendors, internal teams, and clients.
• Workplace Adaptability: Self-motivated and accountable when working remotely, paired with energetic, hands-on collaboration during live on-site events.
• Client & Industry Comfort: Professional demeanor when interacting with medical and corporate stakeholders; prior experience supporting healthcare, pharmaceutical, or life sciences events is a plus.
• Problem Solving: Quick-thinking, adaptable, and calm under pressure when resolving real-time, time-sensitive logistics during live events.
• Education: Bachelor’s degree in Event Management, Hospitality, Business, Communications, or a related field (or equivalent combination of education and hands-on industry experience).