Meeting Coordinator, Events

OPEN Health Group; Northern (KY); Hybrid; USD 42,000 - 54,000; Full time

Benefits offered by this job

Competitive pay

Paid vacation and holidays

Training and development opportunities

CSR program

Global collaborative environment

Diversity & inclusion culture

Job summary

OPEN Health Group in Kentucky is seeking a Meeting Coordinator to support Meeting Planners for in-person, virtual, and hybrid events. You will assist with attendee management, logistics, vendor coordination, and documentation to ensure accurate, organized, and smooth operations across all meetings.

The role requires 1–3 years in events or project coordination, with Cvent experience preferred and training willingness. Travel ~30% and on-site support at events will be necessary.

Qualifications

• 1–3 years in meetings, events, hospitality, or project coordination.
• Cvent experience preferred; willingness to complete training required.

Responsibilities

• Support planners with logistics including rooming lists, transportation grids, materials, and vendor communication.
• Assist with attendee list management, data entry, and updates
• Work closely with Senior Planner/Planner on CVENT Site creation and management
• Manages and maintains internal and external action trackers to drive accountability and progress
• Support planners to manage housing lists
• Meeting Materials Management (name badges, table tents, sign-in sheets, pre-con slides, etc.)
• Manage Executive Encounter reservations
• Monitor registration inboxes and provide timely attendee support.
• Assist with pharmaceutical meeting documentation including sign-in sheets and file organization.
• Support on-site operations including registration desk, signage placement, and attendee guidance as needed
• Help collect vendor estimates, invoices, and receipts for financial tracking.

Skills

Event coordination

Attendee management

Vendor communication

Logistics planning

Cvent experience

Tools

Cvent

Job description

OPEN Health only communicates through email addresses ending in @openhealthgroup.com, verified LinkedIn profiles, or the same applicant tracking system you used to submit your application. We will never request payment, ask for personal information early in the process, or send checks for equipment. If you're unsure about a message, please visit our official careers page or contact us directly.

The Meeting Coordinator supports Meeting Planners in the execution of in-person, virtual, and hybrid events. This role assists with attendee management, logistics preparation, vendor coordination, and documentation. The Coordinator ensures accuracy, organization, and smooth operational support across all assigned meetings. Cvent experience is preferred, and Cvent training opportunities are available.

Key Responsibilities

• Support planners with logistics including rooming lists, transportation grids, materials, and vendor communication.
• Assist with attendee list management, data entry, and updates
• Work closely with Senior Planner/Planner on CVENT Site creation and management
• Manages and maintains internal and external action trackers to drive accountability and progress
• Support planners to manage housing lists
• Meeting Materials Management (name badges, table tents, sign-in sheets, pre-con slides, etc.)
• Manage Executive Encounter reservations
• Monitor registration inboxes and provide timely attendee support.
• Assist with pharmaceutical meeting documentation including sign-in sheets and file organization.
• Support on-site operations including registration desk, signage placement, and attendee guidance as needed
• Help collect vendor estimates, invoices, and receipts for financial tracking.

Candidate Profile – (Skills, Competencies and Experience)

• 1–3 years in meetings, events, hospitality, or project coordination.
• Cvent experience preferred; willingness to complete training required
  

Travel Requirements

• Travel will be required for approximately 30% of the year, which may be outside of normal business hours and days

At OPEN Health, we connect visionary minds, pioneering science, and advanced technology to drive real impact. By uniting people, science, and technology, we activate new opportunities for biopharma innovation. Our expertise across medical affairs and market access unlocks faster, smarter routes to market. We are committed to improving patient outcomes worldwide. To learn more, visit www.openhealthgroup.com.

OPEN Health. The right combination to unlock possibilities.

What we offer:

As a global organization, OPEN Health is committed to supporting our employees and their families through a comprehensive benefits program

• Competitive pay, generous paid vacation, holidays and more, across all our locations
• Ongoing training and development opportunities which foster and shape your individual career path
• An active and growing commitment to bettering the communities our employees call home through our Corporate Social Responsibility program
• The opportunity to thrive in a global, collaborative environment while working every day to improve health outcomes and patient wellbeing
• Diverse, inclusive culture that encourages you to bring your whole self to work

If we sound like the sort of business environment in which you would thrive, then we would love to hear from you.

OPEN Health does not discriminate on the basis of race, sex, colour, religion, age, national origin, marital status, disability, veteran status, genetic information, sexual orientation, gender identity or any other reason prohibited by law in provision of employment opportunities and benefits.