MEETING AND FACILITIES COORDINATOR

Kingspan Insulated Panels North America; DeLand (FL); On-site; USD 88,744 - 114,846; Full time

Benefits offered by this job

401(k) with company match

Medical, Dental, and Vision insurance

Fitness Reimbursement

Educational Assistance

Job summary

A leading manufacturer of building materials is seeking a Meeting & Facilities Coordinator for its DeLand, FL office. This full-time role is responsible for managing logistics for meetings and events, ensuring a professional visitor experience, and maintaining office facilities. Ideal candidates will have 3+ years of experience in office coordination and strong organizational skills. A comprehensive benefits package is offered, including health, dental, and retirement plans.

Qualifications

• 3+ years of experience in office coordination, facilities management, hospitality, or event planning.
• Experience coordinating travel logistics and working in a customer-facing environment.
• Strong ability to manage multiple priorities and work independently.

Responsibilities

• Manage scheduling and logistics for meetings, trainings, and special events.
• Coordinate travel arrangements for visiting customers and employees.
• Respond to general facilities requests and coordinate with vendors.

Skills

Organizational skills

Communication skills

Customer service orientation

Time management

Detail-oriented

Education

High school diploma or equivalent

Associate or bachelor’s degree preferred

Tools

Microsoft Office Suite

Scheduling tools

AV/meeting technology

Job description

Meeting & Facilities Coordinator

We are looking for a Meeting & Facilities Coordinator for our Deland, FL office! (In‑office position, no remote or WFH)

The Meeting & Facilities Coordinator is responsible for supporting operations at the North America headquarters, a modern, customer‑facing facility designed for meetings, trainings, and corporate events. This role ensures the delivery of a seamless and professional experience for employees, guests, and clients while maintaining the facility to the highest standards of cleanliness, functionality, and presentation.

Meeting & Event Coordination

• Manage scheduling and logistics for meetings, trainings, and special events.
• Coordinate catering, AV/tech setup, room configurations, and guest services.
• Ensure meeting spaces are consistently prepared, clean, and welcoming.

Visitor Experience & Travel Support

• Serve as a key point of contact for meeting hosts and guests, ensuring a professional and positive experience.
• Coordinate travel arrangements for visiting customers and employees, including transportation, lodging, and itineraries.
• Anticipate needs and proactively address details that contribute to a high‑quality environment.

Facilities & Office Management

• Respond to general facilities requests and coordinate with vendors and service providers.
• Perform light housekeeping tasks (e.g., tidying meeting rooms, restocking supplies) to maintain a polished and customer‑ready atmosphere.
• Monitor and maintain office supplies, equipment, and common areas.

Administrative Support

• Maintain calendars, booking systems, and usage reports for meeting spaces.
• Support onboarding and workspace setup for new employees.
• Collaborate with HR, IT, and other departments to ensure smooth day‑to‑day operations.
• Follow the Group Code of Conduct and Group Compliance.
• Follow Compliance requirements per "KNA‑SOP‑1705 Compliance Roles and Responsibilities."
• Perform all other duties as assigned.

Education / Experience

• High school diploma or equivalent; associate or bachelor’s degree preferred.
• 3+ years of experience in office coordination, facilities management, hospitality, or event planning.
• Experience coordinating travel logistics and working in a customer‑facing environment.
• Strong organizational and communication skills.
• Ability to manage multiple priorities and work independently.
• Comfortable with hands‑on tasks and maintaining high standards of cleanliness and presentation.
• Familiarity with scheduling tools, AV/meeting technology, and vendor coordination.
• Detail‑oriented.

Preferred

• Experience in a corporate headquarters and customer‑facing environment.
• Knowledge of workplace safety and building operations.
• Experience coordinating travel logistics for business visitors.

Computer Skills

• Highly proficient in Microsoft Office applications (Word, Excel, PowerPoint) and Outlook.

Other Skills and Requirements

• Exceptional organizational and time management skills.
• Strong interpersonal and communication abilities, with a customer‑service orientation.
• Ability to manage multiple priorities and adapt to changing needs.
• Comfortable with hands‑on tasks and maintaining high standards of cleanliness and presentation.
• Proficiency with scheduling tools, Microsoft Office Suite, and AV/meeting technology.
• Ability to work independently and collaboratively across departments.
• Discretion and professionalism when handling confidential or sensitive information.

Benefits

We offer a comprehensive benefits package including 401(k) with company match, Medical, Dental, Vision, Identity Theft Protection, Critical Illness, Accident, Hospital Indemnity, Pregnancy and Parental Leave, Fitness Reimbursement, Educational Assistance, Life, AD&D, Short‑ and Long‑Term Disability, and Life Assistance Program.

Kingspan is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any factor, including veteran status and disability status, protected by applicable federal, state or local laws.

Location: DeLand, FL. Salary: $88,744 - $114,846 per year.

Seniority level: Associate. Employment type: Full‑time. Job function: Administrative, Project Management, and Customer Service. Industries: Building Materials, Manufacturing, and Building Construction.