Meeting and Events Coordinator

Thornton Tomasetti; Town of Texas (WI); On-site; USD 61,000 - 123,000; Full time

Job summary

Abbott is seeking a Meetings & Events Coordinator to manage end-to-end planning and execution of corporate meetings, conferences, training programs, field events, and internal and external business meetings. This fully onsite role operates out of the Austin, TX location in the Cardiac Rhythm Management division.

You will oversee logistics, attendee communications, and budget management, collaborating with sales, marketing, training, compliance, and finance to deliver high-quality events and

Qualifications

• Bachelor’s degree or equivalent combination of education and work experience.
• Minimum of 2 years experience.
• Strong written and verbal communication capabilities.
• Proven ability to manage multiple projects simultaneously in a deadline-driven environment.
• Strong project management, organizational, and problem-solving skills.
• Experience coordinating vendors, contracts, event logistics, and operational deliverables.

Responsibilities

• Responsible for the successful end-to-end planning and execution of corporate meetings, conferences, training programs, field events, and internal and external business meetings.
• Manage event logistics, including registration, travel coordination, hotel accommodations, ground transportation, audiovisual services, and onsite event execution.
• Develop and oversee attendee communications and event materials, ensuring alignment with program objectives, brand standards, and audience engagement goals.
• Direct onsite event operations, proactively resolving issues and managing stakeholder needs to deliver a high-quality attendee experience.
• Utilize independent judgment to analyze event needs, evaluate alternatives, and recommend solutions regarding venue selection, vendor engagement, program delivery methods, and resource investments.
• Work closely with internal and external stakeholders to ensure alignment of program goals and objectives while also recognizing that these high visibility activities have a direct impact on the company’s image in the industry.
• Manage vendor and supplier relationships throughout the event lifecycle, including communications, contract administration, purchase orders, performance monitoring, and fulfillment of deliverables.
• Partner cross-functionally with sales, marketing, training, compliance, finance, and business leaders to develop and execute meeting and event strategies that support organizational goals and enhance participant engagement.
• Independently evaluate, negotiate, and recommend vendor proposals, contract terms, and service agreements, balancing business objectives, budget considerations, risk mitigation, and compliance with company policies.
• Serve as a liaison with global stakeholders across Europe, Canada, Latin America, and Asia Pacific, providing guidance and direction to ensure alignment with global meeting strategies, messaging, and business objectives.
• Lead event financial management for programs ranging from $30K to $50K, including budget development, forecasting, expense tracking, reconciliation, and resource allocation recommendations to maximize business impact while ensuring fiscal responsibility.
• Oversee project timelines, milestones, and potential risks, proactively identifying and resolving issues to ensure successful program execution and achievement of business objectives.
• Ensure meetings and events comply with company policies, healthcare industry regulations, and applicable transparency reporting requirements, mitigating risk and maintaining organizational compliance.
• Evaluate program effectiveness through analysis of event outcomes, attendee feedback, and key performance metrics, developing strategic recommendations to enhance future programs and support business objectives.

Skills

Strong written and verbal comms

Multitasking under deadlines

Project management

Organizational skills

Problem solving

Vendor coordination

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office Suite

Monday.com

Cvent

Job description

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 122,000 colleagues serve people in more than 160 countries.

At Abbott, you can do work that matters, grow, and learn, care for yourself and family, be your true self and live a full life.

You’ll also have access to: Career development with an international company where you can grow the career you dream of . Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year. An excellent retirement savings plan with high employer contribution Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor’s degree. A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune. A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

The Opportunity

The Meetings & Events Coordinator position works out of our Austin, TX location in the Cardiac Rhythm Management Division. As a global leader in Cardiac Rhythm Technologies, we focus on innovative technologies that can improve the way doctors treat people with heart arrhythmias or irregular heartbeats. This is a fully onsite role.

What You’ll Work On

• Responsible for the successful end-to-end planning and execution of corporate meetings, conferences, training programs, field events, and internal and external business meetings.
• Manage event logistics, including registration, travel coordination, hotel accommodations, ground transportation, audiovisual services, and onsite event execution.
• Develop and oversee attendee communications and event materials, ensuring alignment with program objectives, brand standards, and audience engagement goals.
• Direct onsite event operations, proactively resolving issues and managing stakeholder needs to deliver a high-quality attendee experience.
• Utilize independent judgment to analyze event needs, evaluate alternatives, and recommend solutions regarding venue selection, vendor engagement, program delivery methods, and resource investments.
• Work closely with internal and external stakeholders to ensure alignment of program goals and objectives while also recognizing that these high visibility activities have a direct impact on the company’s image in the industry – bolstering trust and enhancing relationships with key opinion leaders, customers, regulatory agencies, societies and other key stakeholders.
• Manage vendor and supplier relationships throughout the event lifecycle, including communications, contract administration, purchase orders, performance monitoring, and fulfillment of deliverables.
• Partner cross-functionally with sales, marketing, training, compliance, finance, and business leaders to develop and execute meeting and event strategies that support organizational goals and enhance participant engagement.
• Independently evaluate, negotiate, and recommend vendor proposals, contract terms, and service agreements, balancing business objectives, budget considerations, risk mitigation, and compliance with company policies.
• Serve as a liaison with global stakeholders across Europe, Canada, Latin America, and Asia Pacific, providing guidance and direction to ensure alignment with global meeting strategies, messaging, and business objectives.
• Lead event financial management for programs ranging from $30K to $50K, including budget development, forecasting, expense tracking, reconciliation, and resource allocation recommendations to maximize business impact while ensuring fiscal responsibility.
• Oversee project timelines, milestones, and potential risks, proactively identifying and resolving issues to ensure successful program execution and achievement of business objectives.
• Ensure meetings and events comply with company policies, healthcare industry regulations, and applicable transparency reporting requirements, mitigating risk and maintaining organizational compliance.
• Evaluate program effectiveness through analysis of event outcomes, attendee feedback, and key performance metrics, developing strategic recommendations to enhance future programs and support business objectives.

Education and Experience You’ll Bring

• Bachelor’s degree or an equivalent combination of education and work experience
• Minimum of 2 years experience
• Strong written and verbal communication capabilities required
• Proven ability to manage multiple projects simultaneously in a deadline-driven environment.
• Strong project management, organizational, and problem-solving skills.
• Experience coordinating vendors, contracts, event logistics, and operational deliverables.
• Excellent written, verbal, and interpersonal communication skills.
• Proficiency with Microsoft Office Suite and project management platforms such as Monday.com.
• Hands‑on experience using event management platforms such as Cvent for registration, attendee management, communications, reporting, and event logistics.
• Strong attention to detail and commitment to delivering a high-quality customer experience.
• Ability to work independently while effectively collaborating across teams.
• Willingness and ability to travel up to 30%.

Preferred Experience

Experience within healthcare, medical device, pharmaceutical, or other highly regulated industries. Knowledge of healthcare meeting compliance, transparency reporting, and regulatory requirements. Experience managing attendee registration, travel programs, speaker logistics, and event reporting. Certified Meeting Professional (CMP) designation or progress toward certification. Experience supporting national sales meetings, customer events, physician education programs, or corporate training events.

The base pay for this position is $61,300.00 – $122,700.00 In specific locations, the pay range may vary from the range posted.

JOB FAMILY: Marketing Support DIVISION: CRM Cardiac Rhythm Management LOCATION: United States > Austin : 8701 Bee Caves Rd ADDITIONAL LOCATIONS: WORK SHIFT: Standard TRAVEL: Yes, 25 % of the Time MEDICAL SURVEILLANCE: Not Applicable SIGNIFICANT WORK ACTIVITIES: Continuous sitting for prolonged periods (more than 2 consecutive hours in an 8 hour day), Keyboard use (greater or equal to 50% of the workday)

Abbott is an Equal Opportunity Employer of Minorities/Women/Individuals with Disabilities/Protected Veterans. EEO is the Law link - English: http://webstorage.abbott.com/common/External/EEO_English.pdf EEO is the Law link - Espanol: http://webstorage.abbott.com/common/External/EEO_Spanish.pdf Abbott is about the power of health. For more than 135 years, Abbott has been helping people reach their potential — because better health allows people and communities to achieve more. With a diverse, global network serving customers in more than 160 countries, we create new solutions — across the spectrum of health, around the world, for all stages of life. Whether it’s next-generation diagnostics, life-changing devices, science-based nutrition, or novel reformulations, we are advancing some of the most innovative and revolutionary technologies in healthcare, helping people live their best lives through better health. The people of Abbott come to work each day with relentless energy, enthusiasm and a promise to enhance the health and well-being of millions of people. They push the boundaries to help manage and treat some of life’s greatest health challenges. We invite you to explore opportunities at Abbott, to see if your talents and career aspirations may fit with our openings. An equal opportunity employer, Abbott welcomes and encourages diversity in our workforce.