Medicolegal Administrative Specialist – Tidewater District

Virginia Information Technologies Agency - DHRM; Norfolk (VA); Sur place; USD 26 000 - 36 000; Plein temps

Résumé du poste

Virginia Department of Health in Norfolk, Tidewater District, is seeking an experienced Medicolegal Administrative Specialist. You will join the medicolegal administrative team, handling a range of office tasks and data entry to support the Assistant Chief Medical Examiner and colleagues.

The role requires strong communication, confidentiality, and the ability to interact with officials, local partners, and the public.

Qualifications

• Knowledge of administrative and office principles and practices.
• Proficient in word-processing, spreadsheets, and presentation software.
• Ability to interact effectively with agency staff, officials, and the public, in person and in writing.
• Discretion and sound judgement with confidential information.

Responsabilités

• Provide administrative support to the Medicolegal team and assist the Assistant Chief Medical Examiners.
• Answer a multi-line phone system, triage inquiries, and offer customer service to constituents.
• Maintain records, enter data, file documents, and generate routine reports as needed.
• Support staff in other offices or districts and share information to ensure consistency.

Connaissances

Administrative principles

Data entry

Customer service

Communication

Outils

Word processing

Spreadsheets

PowerPoint

Automated systems

Description du poste

Title: Medicolegal Administrative Specialist - Tidewater District

State Role Title: Admin and Office Spec III

Hiring Range: $19.00 - $26.00

Pay Band: 3

Agency: Virginia Department of Health

Location:CHIEF MEDICAL EXAMINER-TDWT

Agency Website: https://www.vdh.virginia.gov/

Recruitment Type: General Public - G

Job Duties

The Medicolegal Administrative Specialist serves as a member of the Medicolegal
administrative team and independently performs a variety of administrative activities in
support of the Assistant Chief Medical Examiners and other Medicolegal professionals.
Characteristic duties may include: office and administrative responsibilities, data entry,
records maintenance, filing, and providing customer service. The incumbent will be
responsible for answering a multi-line phone, speaking to constituents in person,
triaging calls and answering questions pertaining to the Office of the Chief Medical
Examiner. Work regular y requires discretion, interpretation of law, policies, procedures
or processes and frequent interaction with federal, state, and local officials as well as
private citizens. May provide guidance to staff in other offices, districts, or community
partners as an information resource or to assure quality and continuity of actions and
information.

Conditions of Employment

• Wage employees serve at the will and pleasure of the appointing authority.
• Continuing employment is based on available funding and business need.
• Wage employees are not covered by the provisions of the Virginia Personnel Act. Therefore, they are not eligible for benefits which are provided to salaried employees, such as leave credits, holiday pay, insurance, access to the grievance procedure, etc.
• Wage employees are paid only for the hours they actually work.
• Virginia state law currently requires that agencies not permit wage employees to work in excess of 29 hours per week on average over the course of a year. Wage employees may not work for VDH beyond 1,500 hours during the period of May 1 - April 30 of the following year (the Standard Measurement Period).
• Once a wage employee works the maximum of 1,500 hours during the Standard Measurement Period, the employee may be rehired as a wage employee of VDH only after the next Standard Measurement Period has begun.
• Wage employees are eligible to apply for all classified positions for which recruitment has been initiated, including those limited to State Employees Only.
• If a wage employee becomes employed in a classified position, he/she will be eligible to purchase retirement credit for the time worked as a wage employee.
• Continuing employment is based on available funding and business need.

Minimum Qualifications

• Knowledge of administrative and office principles and practices
• Proficient in the use of automated systems, word-processing, importing data into spreadsheets, creating new spreadsheets, manipulating data in existing spreadsheets, presentation software, proofreading and editing correspondence and reports, and creating PowerPoint presentations
• Ability to successfully interact and communicate with all levels of agency staff, government officials to include law enforcement and Commonwealth's attorneys, local/state/federal legislators, and the general public, orally and in writing
• Ability to work independently, be self-motivated, maintain confidentiality and deal with sensitive issues, requiring discretion and sound judgement
• Valid Driver's License

Additional Considerations

• Experience in administrative/office or medical/morgue setting
• Understanding of the operations of state government, such as relevant programs, policies, and Virginia Code.

Employment Screening

Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service's Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions.

Equal Opportunity Statement

It is the policy of the Commonwealth and VDH that all aspects of human resource management be conducted without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists); sex; color; national origin; religion; sexual orientation; gender identity or expression; age; veteran status; political affiliation; disability; genetic information; and pregnancy, childbirth, or related medical conditions. VDH employees have a shared Code of Ethics, which can be found in the bottom banner of our website: www.vdh.virginia.gov.

Veteran Welcome

As a V3 (Virginia Values Veterans) employer VDH Welcomes Veterans to apply!

Contact Information

Name: Vontrell Hodges

Phone: [phone]

Email: [e-mail]

Disability Inclusion

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.