Medicine-Pediatrics Residency Program Coordinator

Western Michigan University Homer Stryker M.D. School of Medicine; Kalamazoo (MI); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Wellness reimbursement

Tuition reimbursement

Employer-funded retirement plan

PPO and HDHP health plans with HSA

Flexible work solutions

4 weeks PTO accrual

Paid holidays

Paid volunteer time

Paid preferred holiday

No nights, no weekends

Job summary

Western Michigan University Homer Stryker M.D. School of Medicine is seeking a Program Coordinator for the Medicine-Pediatrics department to support the Residency Program Director and the Director of Graduate Medical Education.

The role oversees recruitment, scheduling, regulatory compliance, and data management for residency and fellowship operations. The position emphasizes coordination across faculty, residents, and medical students, ensuring timely onboarding, program evaluations, and

Responsibilities

• Recruiting and Marketing: In conjunction with the Program Director, designs and implements resident recruitment strategies and activities for the residency and/or fellowship programs.
• Assists in recruitment of faculty and staff, maintains department residency website information, determines content, and tailors the website message to best inform users.
• Scheduling: Develops and/or manages faculty, resident, and medical student schedules including call, holiday coverage, rotation block schedules, vacations, inpatient coverage, clinic coverage, preceptor coverage, and coordinates rotations for residents and learners.
• Coordinates visiting student and resident schedules; approves/coordinates schedules for visiting students and residents; schedules program orientation/onboarding for faculty, residents and staff.
• Assists Clerkship Director with administration of clerkship duties/requirements.
• Regulatory Compliance: Develops knowledge of ACGME program requirements, policies, and procedures as it pertains to the supported program.
• Assists in residency ACGME/AOA accreditation processes, compiles required statistics, develops and maintains resident and faculty evaluation systems.
• In consultation with Program Director, determines format, compiles documents, and helps conduct annual program evaluation and the Clinical Competency Committee.
• Monitors action items for compliance; maintains NRMP, FREIDA, ERAS, ADs databases and tracks milestones.
• Manages program calendars, residency program coordinator work plan, and annual residency related due dates ensuring on-time completion.
• Accounts for resident procedures, competency reviews, and sign-offs; ensures evaluations are submitted by faculty.
• Assists in conflicts resolution among residents and staff; compiles and submits departmental statistics to the DGMER.
• Oversees program budget and staff as assigned; supports department policies and services; participates in committees.

Job description

Western Michigan University Homer Stryker M.D. School of Medicine is seeking a Program Coordinator for the Medicine-Pediatrics department to support the Residency Program Director and the Director of Graduate Medical Education.

The role oversees recruitment, scheduling, regulatory compliance, and data management for residency and fellowship operations. The position emphasizes coordination across faculty, residents, and medical students, ensuring timely onboarding, program evaluations, and