Medication Coordinator

Key Works; Southern Heights (WA); On-site; USD 46,000 - 59,000; Full time

Benefits offered by this job

Healthcare coverage

PTO and holidays

401(k) matching

Professional development

Job summary

Key Recovery is seeking a Medication Coordinator to support patients throughout admission and discharge, working with counselors to foster trauma-informed care. You will monitor self-administration of medications, document in the EHR, and collaborate with Health Team to keep prescriptions up to date.

The role requires attention to detail, experience in clinical settings, and ability to work some evenings or weekends. A valid Washington state driver’s license is required.

Qualifications

• Understanding of HIPAA and patient confidentiality.
• Experience in residential treatment settings preferred.
• Proven ability to document accurately in patient records.

Responsibilities

• Assist admitting new patients with medication orientation and data entry into EHR.
• Monitor patients self-administering medications and document accordingly.
• Coordinate with Medical Case Managers to keep current prescriptions onsite.
• Complete incident reports related to medication errors.
• Upload and reconcile medication documentation in EHR and inventory.
• Maintain fridge temperature logs and oversee weekly C.O.W.S. notes.
• Return unused meds to pharmacy and alert if discharge occurs.
• Report inventory needs and ensure MOUD/MAT policy compliance.
• Attend mandated meetings and perform other duties as assigned.

Skills

Documentation

Communication skills

Time management

Diversity inclusion

Confidentiality

Education

High school diploma

Tools

EHR software

Washington Driver's License

Job description

Description

Position Overview:

The Medication Coordinator assists patients throughout their time in our treatment program, including providing support during the initial admission and thoroughly preparing for discharge from Key Recovery. The medication coordinator is an integral part of our clinical team by supporting the counselors in providing a trauma informed care environment and supporting the patients in their recovery journey and monitor patients self-administer their medications.

Primary Responsibilities:

• Assist with admitting new patients by participating in patient medical and medication orientation, including receiving medications, entering data into electronic health records, and updating other clinical, RSS and Case Manager staff with patient needs.
• Provides monitoring of patients self-administering their medications and documentation of all medications.
• Collaborate with Medical Case Managers and Health Team to ensure the patients have the most updated medication prescriptions and medications onsite.
• Completes incident reports related to medication errors.
• Complete medication observation and documentation, scans, and uploads patient documentation into EHR.
• Daily records of medication fridge temperature logs.
• Perform and document weekly C.O.W.S. and relay information to Health Team.
• Responsible for returning unused medications to pharmacy.
• Alert pharmacy of patient discharge.
• Reconcile inventory in electronic health records and complete incident reports for medication related reporting needs.
• Destroy unused and expired medications properly, as well as medications fordischarged patients.
• Track supplies and inventory and report needs to Health Team.
• Follow MOUD/MAT policies and procedures.
• Attend all mandated meetings.
• Other duties as assigned.

Requirements

Requirements:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Schedule:

4:30 am start - possible evenings and weekends as needed.

Education/Experience/Licensing:

• Minimum high school degree or equivalent.
• Must have a minimum of 1 year of experience working in residential treatment facilities.
• Experience with monitoring self-administered medications.
• Experience working with patients with SUD and co-occurring disabilities.
• Computer and EHR literate.
• Requires a valid Washington state driver's license.

Essential Skills and Functions:

• Reliable work attendance and ability to work some evening and weekend hours.
• Demonstrated ability to establish and maintain variety of records, organize data, and prepare reports.
• Knowledge of community resources and demonstrate ability to work cooperatively and responsively with them.
• Ability to demonstrate Diversity, Equity and Inclusion in all work-related activities.
• Ability to advocate for inclusion, equity and belonging for all patients and colleagues.
• Ability to plan, prioritize and organize your own workload and work independently.
• Ability to communicate effectively both in writing and orally.
• Establish and maintain effective work relationships and maintain strong boundaries with clients.
• Demonstrated ability to maintain current, accurate and complete documentation in patient records.
• Ability to maintain confidentiality with sensitive information in accordance with HIPAA, 42 CFR and 45 CFR.

Certificates and Training:

• CPR and First Aid certification required or must be able to obtain within 90 days of employment
• Must be able to pass a criminal background check to be able to work around children and vulnerable adults, successfully pass preemployment TB and drug testing
• Employer is a drug-free workplace, and employees will agree to random and for-cause drug testing policies.

Physical Demands:

The physical demands and work environment described below represent the activities and surroundings of the positions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requires regular standing, walking, bending, lifting, sitting, kneeling, reaching, twisting, pulling, pushing, writing, typing, crouching, and climbing stairs. Staff in this position are required to handle office equipment.

Join our team and enjoy a comprehensive benefits package designed to support your well-being and career growth. This includes:

• Healthcare: Company-paid medical, along with dental, and vision insurance with employer-sponsored wellness programs.
• Paid Time Off: Generous vacation, sick leave, and 10 paid holidays, plus a flexible work schedule to accommodate your needs.
• Retirement: 401(k) with company matching
• Professional Development: Access to industry-leading training and conferences, as well as tuition reimbursement for relevant courses.

Employee Discounts: Enjoy discounts on a variety of products and services, including travel, entertainment, and technology