Admissions and Logistics Coordinator Youth Inpatient Unit

Jobvite, Inc.; Bremerton (WA); On-site; USD 32,000 - 39,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

PTO

EAP

Job summary

Kitsap Mental Health Services (KMHS) seeks an Admissions and Logistics Coordinator for the Youth Inpatient Unit to coordinate admissions and support daily unit operations. This role ensures timely admissions while enabling clinical staff to focus on youth care.

The position requires a High School Diploma or GED, 3+ years of experience, CPR, and licensure. Preference for EMR experience and scheduling system familiarity, with a collaborative, team-oriented environment.

Qualifications

• Education includes High School Diploma or GED and professional licensure as required.
• Relevant experience in admissions, logistics, or healthcare administration.
• Ability to obtain CPR within 30 days of hire and maintain documentation.
• Experience with EMR and scheduling systems is preferred.

Responsibilities

• Coordinate client admissions from referral through arrival.
• Ensure admission requirements and documentation meet timelines.
• Communicate with staff and referrals for a smooth process.
• Create and maintain master staff schedule 6–8 weeks out.

Skills

Coordination

Communication

Data entry

Teamwork

Adaptability

Confidentiality

Education

High School Diploma or GED

Agency Affiliated Counselor Registration

CPR certification

Washington Food Worker card

Associate's degree in Business or related field

Tools

EMR system

Scheduling system

Microsoft Office

Job description

Admissions and Logistics Coordinator – Youth Inpatient Unit

Full-Time, On-Site in Bremeron, WA

Hiring Range: $22.90 – $28.05 Per Hour

Benefits at a Glance

• Comprehensive Coverage: Health, Dental & Vision
• Generous PTO: Up to 19 days + 2 mental health days + 10 holidays (pro-rated for part-time)
• Fully Paid YMCA Membership for you and eligible family members
• Company-Paid Life & Disability Insurance
• Student Loan Assistance & Professional Development
• 403(b) Retirement Plan with Company Contributions
• Employee Assistance Program (EAP)
• Pet Insurance
• Free Wellness App (2MorrowHealth)
• Collaborative, Supportive Team Environment

Kitsap Mental Health Services (KMHS) is seeking an Admissions and Logistics Coordinator to support operations within the Youth Inpatient Unit. This position helps ensure admissions are coordinated efficiently while supporting daily unit functions that contribute to a safe and well‑organized treatment environment. The role provides essential operational support that allows clinical and direct care staff to focus on serving youth and families. If you're committed to supporting services that help young people receive timely behavioral health care, we welcome your application.

Primary Responsibilities:

• Coordinate client admissions from initial referral through arrival to the Youth Inpatient Unit.
• Ensure admission requirements, documentation, policies, and procedures are completed accurately and within required timelines.
• Communicate with staff and referral sources to support a smooth admissions process.
• Create and maintain the master staff schedule 6 to 8 weeks in advance.
• Monitor staffing levels and arrange additional coverage based on established protocols and client needs.
• Support kitchen operations by maintaining inventory levels and monitoring food safety documentation.
• Create and maintain inventory tracking systems for unit supplies.
• Prepare and submit purchase orders as needed.
• Provide clerical and administrative support to unit staff.
• Answer phones and assist with routine communication needs.
• Organize and distribute information to ensure staff receive timely updates.
• Complete required charting, data entry, and documentation in accordance with agency requirements.
• Attend mandatory trainings and maintain all required certifications and documentation.

Minimum Qualifications:

EDUCATION: High School Diploma or GED

EXPERIENCE: Experienced (minimum 3 years of job-related experience)

LICENSURE: Agency Affiliated Counselor Registration. Current CPR certification (or ability to obtain within 30 days of hire; training provided by the organization). Valid Washington Food Worker card.

Preferred Qualifications:

EDUCATION: Associate's degre e (In Business, Accounting, or related f ield)

EXPERIENCE: Specialist (Minimum 5 years of job-related experience) Course work in medical/psychiatric terminology.

Experience using an Electronic Medical Record (EMR).

Performance Requirements:

KNOWLEDGE:

• Working knowledge of healthcare insurance.
• Knowledge of medical terminology.
• Knowledge of general administrative and clerical procedures.

SKILLS:

• Skill in establishing and maintaining effective working relationships with other employees, clients, organizations, and the public.
• Interpersonal Skills: Courtesy, tact, and diplomacy are essential elements of the job. Work involves personal contact with others inside and/outside the organization, generally regarding routine matters for purposes of giving or obtaining information which may require some discussion.
• Familiarity with computers is very important - staff will learn to use our Electronic Medical Record system, scheduling system, and need to be able to navigate the Microsoft Office.
• Confidentiality- able to maintain confidentiality and adhere to ethical standards
• Be proficient at data entry and extraction with the several computer programs/systems on the unit.

ABILITIES:

• Demonstrated ability to work in stressful situations (i.e., clients in crisis, numerous telephone calls).
• Demonstrated ability to work independently and as a team member.
• Adaptability - able to adjust approach to meet changing demands and situations including dealing with diverse people.
• The ability to operate a personal computer, fax machine, printer, and copier proficiently.

Equipment Operated:

Standard office equipment including computers, fax machines, copiers, printers, telephones, etc.

Work Environment:

Office and inpatient treatment unit.

Mental/Physical Requirements:

• Ability to sit, stand, and walk for extended periods.
• Ability to ascend and descend stairs and navigate indoor environments safely.
• Ability to lift, carry, push, and pull up to 50 pounds (occasionally).
• Ability to assist with client movement and transfers, with or without assistance, in accordance with training and safety protocols.
• Ability to safely participate in crisis intervention, including implementation of approved de‑escalation techniques and physical restraints in accordance with agency training and policy.
• Ability to move quickly and respond to emergencies, including rapid repositioning or short‑distance movement to maintain safety.
• Ability to use hands and arms for reaching, handling, and manipulation, including reaching above shoulder level.
• Visual acuity sufficient to read written materials and observe surroundings.
• Peripheral vision sufficient to monitor clients and the environment.
• Hearing sufficient to communicate effectively and detect environmental and behavioral cues.
• Ability to meet and maintain physical requirements demonstrated through agency‑mandated training, including demonstration of ability to: maintain balance, twist torso, forward bend, pivot, sidestep, forward and backward step, crouch, move to secure limb, knee touch to ground, kneel, get up from floor sitting or kneeling position.

Our recruitment processes are designed to prevent discrimination against our people regardless of gender identity or orientation, religion, ethnicity, age, neurodiversity, disability status, citizenship, or any aspect which makes someone unique.