Medical Virtual Assistant (Spanish-English Bilingual) - Front Desk & Administrat

Winning Assistants, Inc.; United States; Remote; MXN 154,000 - 206,000; Full time

Benefits offered by this job

HIPAA & Cybersecurity Training

Top VA Performance Training

Optional Incentives

Job summary

Winning Assistants, Inc. seeks a Medical Virtual Assistant to support a U.S.-based physical therapy practice remotely. You will manage virtual front-desk tasks, check-ins, and general admin in English and Spanish.

Full-time, 8:00 AM–5:00 PM EDT, Monday–Friday. Pay is $6–$8 per hour, based on experience. HIPAA training is provided; optional incentives may apply.

Qualifications

• At least 1 year of experience in medical administration or a healthcare front desk role.
• Experience handling patient scheduling and inbound calls in a healthcare setting.
• Experience collecting patient co-pays and deductibles with professional communication.
• Fluent in English and Spanish; comfortable communicating with patients in both languages.
• On-camera presence and ability to engage patients remotely.

Responsibilities

• Greeting patients virtually and assisting with check-in; conducting face-to-face interactions via tablet.
• Collecting patient co-pays and deductibles and confirming details.
• Answering inbound calls and responding to patient inquiries.
• Scheduling, confirming, and managing patient appointments.
• Maintaining patient data in the EMR/EHR system; remote coordination support.
• Participating in HIPAA and cybersecurity training as provided.

Skills

Bilingual EN/ES

Patient scheduling

Front desk operations

Virtual assistance

Communication

Tools

WebPT

Optimum

Job description

Job Title: Medical Virtual Assistant (Spanish-English Bilingual) – Front Desk & Administrative Support

Position Type: Full-time

Work Hours: 8:00 AM – 5:00 PM (EDT)

Work Days: Monday to Friday

Salary: $6 – $8 per hour (depending on experience)

Job Code: [I-EPP]

Workplace: Remote

Scope of Work / Responsibilities

Our client is a U.S.-based healthcare practice that provides physical therapy services, focused on delivering patient-centered care and a smooth, professional front-desk experience. The Medical Virtual Assistant will support daily administrative and front-desk operations while serving as a key point of contact for patients.

Key responsibilities include:

• Greeting patients virtually and assisting with the check-in process. Conducting face-to-face patient interactions via tablet during check-in
• Collecting patient co-pays and deductibles and confirming patient details
• Answering inbound phone calls and responding to patient inquiries
• Scheduling, confirming, and managing patient appointments accurately
• Performing patient communication and follow-ups
• Supporting patient care coordination through remote administrative tasks
• Completing back-end administrative support as needed
• Entering and maintaining accurate patient data in the patient management system
• Using EMR/EHR systems (WebPT experience preferred)
• Remaining present in a virtual video conference room with camera on for the entire shift to support real-time collaboration

Requirements

• At least 1 year of experience in medical administration, healthcare support, or a healthcare front desk role (including virtual assistant experience)
• Prior and strong experience in handling patient scheduling and inbound calls in a healthcare setting.
• Proven experience collecting patient co-pays and deductibles, including discussing payments professionally and in a patient-friendly manner
• Comfortable using EMR/EHR systems (experience with WebPT is an advantage)
• Strong fluency in both English and Spanish is required. Able to communicate clearly, professionally, and empathetically with patients in both languages
• Must be confident being on camera and engaging patients in real time.Confident in tablet-based, patient-facing virtual interactions
• Proactive, reliable, and able to work independently
• Detail-oriented with strong organizational skills
• Proficiency in WebPT and Optimum is a plus

Basic Requirements

• Must be proficient in speaking and writing English very clearly
• Must have relevant work experience
• Be able to submit an NBI clearance and/or Local Police Clearance background check before onboarding [mandatory]

Technical Requirements

• Video: Webcam for virtual meetings.
• Workspace: Quiet, professional environment.
• Dedicated HR & Contractor Support Team: Access to world-class support for questions, guidance, contract matters, and client communication.
• Premium VPN Access (Optional): A secure VPN license can be provided upon request to enhance privacy and security for client-related tasks.
• HIPAA & Cybersecurity Training + Certification (Provided): Access to our internal HIPAA compliance training, cybersecurity modules, and certification to help you confidently handle PHI for U.S. healthcare clients.
• Top 1% VA Performance Training: Access to our proprietary training on communication, client management, productivity systems, and best practices to help you become a top-performing VA and increase long-term client retention.
• Client-Approved U.S. Holidays: Contractors may take U.S. holidays off according to the client’s needs and schedule.
• Client-Approved Paid or Unpaid Time Off: Time off may be granted by your client. Paid time off is optional and only if offered by the client.
• Access to Tools & Resources: Templates, workflow guides, productivity tools, and client-specific SOP support to help you perform at your best.
• Optional Performance-Based Incentives: Some clients may offer bonuses, incentives, or increased hours based on your performance.

These are optional resources and client-approved allowances available to you as an independent contractor. Any resources, training, or allowances listed are optional contractor perks and not employee benefits.