Medical VA | Prior Authorization Specialist

Global Medical Virtual Assistants; United States; Remote; USD 7,800 - 10,000; Part time

Benefits offered by this job

Free Training

Paid Time Offs

HMO Coverage

Optical Rewards

Performance-Based Increase

Permanent Work From Home

Job summary

Global Medical Virtual Assistants seeks a Medical Virtual Assistant – Prior Authorization Specialist to manage the end-to-end prior authorization process for our healthcare practitioners. You will liaise with providers, insurers, and patients to secure timely approvals for procedures, medications, testing, and referrals, while ensuring HIPAA compliance and data security across all interactions.

This remote role offers permanent work-from-home with an independent contractor arrangement and a

Qualifications

• 6–12 months of prior authorization or healthcare BPO experience in US accounts.
• Familiarity with insurance portals, EMR/EHR systems, and medical terminology.
• HIPAA certification is a plus; strong time management and attention to detail.

Responsibilities

• Submitting, tracking, and following up on prior authorization requests.
• Managing calls with insurance companies to verify requirements and status.
• Verifying patient coverage, benefits, and plan specifics before procedures.
• Retrieving medical history, notes, and diagnostic reports as needed.
• Serving as primary contact between providers, patients, and payors.
• Identifying reasons for denials and gathering information for appeals.
• Providing back-office support: data entry, email management, logs, and records.
• Adhering strictly to HIPAA and maintaining patient data confidentiality.

Skills

Prior authorization

Insurance portals

Medical terminology

Time management

Attention to detail

Computer literacy

Night shifts

HIPAA knowledge

Tools

EMR/EHR systems

Job description

A Medical Virtual Assistant – Prior Authorization Specialist manages the end-to-end prior authorization process for our healthcare practitioners. You will serve as the primary liaison between healthcare providers, insurance companies, and patients to ensure timely approvals for procedures, medications, diagnostic testing, and specialist referrals. Your work will directly impact patient care access, practice workflow, and revenue cycle efficiency.

TASKS:

• Submitting, tracking, and following up on prior authorization requests.
• Managing inbound and outbound calls with healthcare insurance companies to verify authorization requirements, check status updates, and resolve pending or denied requests.
• Verifying patient healthcare insurance coverage, benefits, and specific plan requirements prior to scheduling procedures or submitting authorizations.
• Retrieving relevant medical history, clinical notes, and diagnostic reports.
• Acting as the primary point of contact between medical providers, patients, and payors.
• Identifying reasons for authorization denials, gathering missing clinical information, and preparing basic appeal packages under the direction of healthcare providers.
• Providing specialized back-office support, including data entry, email management, authorization tracking log maintenance, and record management.
• Strictly adhering to HIPAA regulations and maintaining confidentiality across all patient data, insurance details, and communications.

Requirements

QUALIFICATIONS:

• Minimum of 6 months to 1 year of prior authorization or healthcare BPO experience handling US healthcare accounts.
• Strong familiarity with insurance portals, EMR/EHR systems, and medical terminology.
• HIPAA Certification is a plus
• Excellent time management
• Strong attention to detail
• Computer savvy
• Great work attitude and willingness to go the extra mile
• Open to working night shifts

MINIMUM SYSTEM REQUIREMENTS:

• PRIMARY SYSTEM

  • Computer Processor: Intel Core i5-6000 (6th Gen or higher) or AMD Ryzen 5 or higher
  • Computer Memory/RAM: 8.00 GB
  • Computer Operating System: At least Windows 11 64-bit or macOS Ventura
  • Headset: Any USB-type headset with noise-cancelling feature
  • Camera: Capable of a clear and crisp video output

• BACK-UP SYSTEM

  • OPTION 1 (BACKUP SYSTEM):

    • Computer Processor: Intel Core i5-6000 (6th Gen or higher) or AMD Ryzen 5 or higher
    • Computer Memory/RAM: 8.00 GB
    • Computer Operating System: at least Windows 11 64-bit or macOS Ventura
    • Headset: Any USB-type headset with noise-cancelling feature (Optional)

  • OPTION 2 (POWER SUPPLY - UPS):

    • Must be capable of powering your work station for at least 3 hours
    • Typically a device with 240Wh or higher will be sufficient
    • Must be capable of accepting all the plugs required to maintain the primary device and work environment (device, monitor, modem, cell phone if using as internet backup)

• PRIMARY INTERNET CONNECTION

  • DSL / Fiber Connection - Minimum of 100mb/s contracted

• BACK-UP INTERNET CONNECTION

  • Minimum of 20mb/s (Cell)

RECOMMENDED SYSTEM REQUIREMENTS

• PRIMARY SYSTEM

  • Computer Processor: Intel Core i7 and i9 Core or Core Ultra or AMD Ryzen 7 or higher
  • Computer Memory/RAM: 16.00 GB
  • Computer Operating System: At least Windows 11 64-bit or macOS Tahoe
  • Headset: Any USB-type headset with noise-cancelling feature
  • Camera: Capable of a clear and crisp video output

• BACK-UP SYSTEM

  • OPTION 1 (BACKUP SYSTEM):

    • Computer Processor: Intel Core i7 and i9 Core or Core Ultra or AMD Ryzen 7 or higher
    • Computer Memory/RAM: 16.00 GB
    • Computer Operating System: At least Windows 11 64-bit or macOS Tahoe
    • Headset: Any USB-type headset with noise-cancelling feature
    • Camera: Capable of a clear and crisp video output

  • OPTION 2 (POWER SUPPLY - UPS):

    • Must be capable of powering your work station for at least 3 hours
    • Typically a device with 240Wh or higher will be sufficient
    • Must be capable of accepting all the plugs required to maintain the primary device and work environment (device, monitor, modem, cell phone if using as internet backup)

• PRIMARY INTERNET CONNECTION

  • DSL / Fiber Connection - Minimum of 500mb/s contracted

• BACK-UP INTERNET CONNECTION

  • Minimum of 20mb/s (Cell or wired)

Benefits

RATE AND REWARDS:

• Starting rate is $800 (USD) monthly
• Employment Type: Independent Contractor
• Free Training
• Paid Time Offs
• HMO Coverage
• Optical Rewards
• Performance-Based Increase
• Permanent Work From Home