MEDICAL UNIT SPECIALIST - 64084661

My Florida CFO; Tampa (FL); In loco; USD 36.000 - 48.000; Tempo pieno

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The Florida Department of Health – Hillsborough County is seeking a Medical Unit Specialist to monitor purchasing, maintain perpetual inventory, and coordinate with the Purchasing Department and L4 staff. You will use MFMP, Works, and P-Card processes to manage supplies and reimbursements.

Responsibilities include establishing minimum inventory levels, ordering products, researching new vendors, receiving goods, and ensuring timely delivery to locations.

Competenze

• 1 year of customer service experience.
• 1 year of data entry experience.
• 1 year of experience answering phones.
• Ability to establish and maintain effective working relationships.
• Proficiency with Microsoft 365 applications (Outlook, Excel, Word, PowerPoint).
• Knowledge of Health Management System.

Mansioni

• Monitors and performs the purchase of supplies, services, and commodities for the Disease Control Division.
• As a C-Team member, coordinates with Purchasing and L4 staff and prepares requisitions.
• Utilizes MFMP and Works and follows P-Card policies for spending approvals.
• Maintains inventory, accounting for reimbursements, and reporting tools.
• Establishes supply level tracking for DC L4s and assists program managers.
• Handles staff education visits on procurement and ensures timely deliveries.

Conoscenze

Customer service

Data entry

Answering phones

Communication

MS 365 apps

Outlook

Excel

Strumenti

HMS system

Availity

Change HealthCare

FLSHOTS

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Requisition No:884774

Agency: Department of Health

Working Title: MEDICAL UNIT SPECIALIST - 64084661

DEPARTMENT OF HEALTH – HILLSBOROUGH COUNTY

DISEASE CONTROL DIVISION, MEDICAL UNIT SPECIALIST

1105 E. KENNEDY BLVD., TAMPA, FL 33602

Thank you for your interest in career opportunities with the Florida Department of Health in Hillsborough County. If you are looking to establish a successful career in Public Health, you have come to the right place. Many of our innovative and successful health programs are recognized throughout Florida. We hope you decide to join our team! Applicants will be contacted directly if selected for an interview.

Join an amazing company culture that values employee growth and development at the Florida Department of Health. Professional development is highly encouraged and supported within our organization through opportunities for mentorships and educational and skills training. From the moment you are hired, you can begin to grow as a professional and a leader, through strategic planning, internal committees, and project engagement. There are also many opportunities for continuing education at no cost to the employee. If you are looking to further your education through a college degree, the Florida Department of Health can help with our tuition reimbursement program. We offer an inspiring and encouraging atmosphere to support you while you work with us.

The Florida Department of Health (DOH) is responsible for the health and safety of all citizens and visitors to the state. As a public health agency, the Florida Department of Health must monitor the health status of Floridians, diagnose, and investigate health problems, and mobilize local communities to address health-related issues. The Florida Department of Health develops policies and plans that support health goals, enforce laws and regulations that protect the health of all residents and visitors, and link people to health care services. The Florida Department of Health also provides specialized assistance to pregnant women, infants, and children with special health care needs, regulates health care practitioners, and provides medical disability determinations.

Title of Position:

Medical Unit Specialist

Open Competitive

Your Specific Responsibilities:

Monitors and performs the purchase of supplies, services, and commodities for the Disease Control (DC) Division. Incumbent is a purchasing card (P-Card) holder and a member of the Coordination – Team (CTeam).

As a member of the C-Team, coordinates activities with the Purchasing Department and appropriate L4 staff. Prepares purchase requisitions in the Purchase Requisition System (PRS). Utilizes the My Florida Market Place (MFMP) and Works. Follows the policies and procedures established for a PCard holder. Establishes and maintains accounting systems for reimbursement of expenses, using documentation of receipt and invoices. Compiles monthly inventory and disbursement of purchases.

Maintains perpetual inventory of supplies. Complies with the provision of the Prompt Payment Law, Section 2.15.422, F.S and Chapter 3A-24, F.A.C.. Follows DC guidelines for purchasing, writes letters to request approval to spend grant funding, keeps spreadsheets/other reporting tools up-to-date and manages purchasing data.

Establishes and maintains a Supply Level Tracking system for all DC L4s including medical, office and janitorial supplies. Assists program managers, supervisors, and DC Business Center team.

Responsibilities include:

• Coordinating the establishing of minimum inventory re-ordering levels
• Ordering products
• Coordinating with Purchasing department in researching new products or initiating contact with new vendors
• Receiving inventory
• Ensures products received are timely delivered to the appropriate location(s)
• Coordinating with L4 supervisors for exceptional purchasing situations.
• Maintaining documentation for fiscal and communication with purchasing and fiscal offices routinely.
• Conducts site visits to educate staff in procurement process and validate just-in-time inventory.
• Answers incoming Disease Control phone calls as part of the DC Business Center. Including but not limited to signing into and out of the Avaya phone systems. Utilizing the established “hotline” system for clients who must speak with a clinic staff member immediately. Enter data in a variety of systems such as HMS, Availity, Change HealthCare and FLSHOTS.
• Completes time submission into People First and HMS-EARs according to agency standards.
• Attend meetings and training to maintain and improve skills and knowledge.
• Other related duties as assigned.

Required Knowledge, Skills, and Abilities:

• Ability to establish and maintain effective working relationships with others.
• Understanding written sentences and paragraphs in work related documents.
• Knowing how to find information and identifying essential information.
• Using logic and analysis to identify the strengths and weaknesses of different approaches.
• Communicating effectively with others in writing as indicated by the needs of the audience (orally and written).
• Adjusting actions in relation to others' actions.
• Knowledge of Health Management System.
• Ability to use Microsoft 365 applications (Outlook, Excel, Word, PowerPoint, MS Teams).
• Ability to perform data entry

Qualifications:

• Minimum:
• 1 year of customer service experience
• 1 year of data entry experience
• 1 year of experience answering phones