GENERAL SERVICES SPECIALIST - 64080928 1

Florida; Tallahassee (FL); Sur place; USD 42 000 - 66 000; Plein temps

Avantages offerts par ce poste

Annual and Sick Leave

Paid holidays

State Group Insurance options

Retirement plan options

Résumé du poste

The Florida Department of Health in Tallahassee seeks a GENERAL SERVICES SPECIALIST to provide high-level support to the Bureau of General Services and act as the section's purchasing/budget analyst. Responsibilities include monitoring budgets, procuring commodities in MFMP, maintaining inventory, and approving p-card charges.

Preferred candidates have experience with MFMP/FLAIR, strong MS Office skills, and the ability to edit correspondence and reports.

Qualifications

• Experience with government purchasing and procurement processes.
• Experience monitoring budgets and reconciling p-card charges.
• Knowledge of MFMP and FLAIR or similar systems.
• Proficiency with Outlook, Excel, Word; ability to draft and edit documents.

Responsabilités

• Provide high-level support to DOH/CCOC operations and budget monitoring.
• Prepare requisitions in MFMP; process purchases and approvals.
• Maintain supply inventory and process p-card charges; reconcile invoices.
• Serve as Level 02 p-card approver; track expenditures on budget spreadsheets.
• Coordinate office tasks; edit and disseminate DOH bulletins.
• Support facilities, safety, and leasing issues; manage calendars and SharePoint.

Connaissances

government purchasing

budget monitoring

MFMP understanding

FLAIR knowledge

Microsoft Office Suite

documentation & reporting

organizational skills

confidentiality & judgment

Formation

High school diploma or GED

Associate's degree or higher in business/public administration

Outils

MFMP

FLAIR

Microsoft Office

Description du poste

GENERAL SERVICES SPECIALIST - 64080928 1

The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website .

Agency: Department of Health

Working Title: GENERAL SERVICES SPECIALIST - 64080928 1

Applicants accepted only from employees currently employed in a State Personnel System position. Applicants will not be accepted from those employed outside of the State Personnel System.

Your Specific Responsibilities:

This position provides high-level support to the Bureau of General Services in matters and functions pertaining to DOH/CCOC operations. The incumbent serves as the section's purchasing/budget analyst, monitoring the collocated budget matrix expenditures, preparing requisitions for the procurement of commodities and services in MFMP, preparing necessary documentation for approval, maintaining supply inventory and orders, maintaining a purchasing card for commodities and services and approving charges in FLAIR, serving as a Level 02 approver for p-card charges, reconciling charges, ensuring reports are accurately completed and filed, monitoring the certification of mobile equipment (iPhones, cellphones) including securing necessary signatures and approvals, preparing and processing invoices for charges to the unit, and tracking expenditures on a budgetary spreadsheet. The incumbent also serves as the section office coordinator, monitoring all incoming assignments in the Support Services and General Services tracking system for completion and follow-up, editing correspondence, policies, and other documents, and creating and disseminating DOH bulletins for Support Services related issues. Additionally, the position assists with facilities, safety, and leasing related issues, including printing badges, monitoring the Facilities, Safety, and leasing inboxes, and scanning and creating documents and spreadsheets. The incumbent ensures the purchasing principles of the Governor's One Florida Initiative are championed within the office, promoting awareness of vendor diversity in the procurement process and an increase in minority purchasing over the previous year. The position also participates in purchasing training as required, assists in the preparation of surveys and statistical reports, participates in special projects as needed, assists in answering phone lines for General Services related issues, monitors and modifies calendars relating to employee leave, training, and travel for managers, and updates the General Services SharePoint site. Other duties as assigned

Required Knowledge, Skills, and Abilities:

Qualifications:

Minimum- High school diploma or equivalent (GED) required. Experience working with government purchasing and procurement processes, including preparing and processing requisitions, invoices, and purchase orders. Experience monitoring budgets and reconciling purchasing card (p-card) charges. Working knowledge of MFMP (MyFloridaMarketPlace) and FLAIR (Florida Accounting Information Resource) or comparable government financial/procurement systems. Proficiency with Microsoft Office Suite (Outlook, Excel, Word). Ability to prepare, edit, and disseminate correspondence, policies, and reports. Strong organizational skills and ability to manage multiple assignments, tracking systems, and deadlines in a fast-paced office environment. Ability to maintain confidentiality and exercise sound judgment when handling sensitive or agency-security-related information.

Preferred - Associate's degree or higher in business administration, public administration, or a related field. Prior experience in a state government purchasing, procurement, or budget analyst role. Direct experience using FLAIR and MFMP in a production capacity, rather than general familiarity. Experience serving as a purchasing card (p-card) approver or holder. Familiarity with MBE (Minority Business Enterprise) purchasing initiatives and vendor diversity reporting, such as the Governor's One Florida Initiative. Experience coordinating facilities, safety, or leasing administrative functions, including badge printing and inbox management. Experience preparing statistical reports and surveys. Experience managing calendars, leave, and travel scheduling for a team or office. Strong written communication skills for drafting and editing formal correspondence and agency bulletins.

Florida Department of Health Mission, Vision, and Values:

Mission:

To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.

Vision:

To be theHealthiestState in the Nation.

Values:

I nnovation: We search for creative solutions and manage resources wisely.

C ollaboration: We use teamwork to achieve common goals & solve problems.

A ccountability: We perform with integrity & respect.

R esponsiveness: We achieve our mission by serving our customers & engaging our partners.

E xcellence: We promote quality outcomes through learning & continuous performance improvement.

Where You Will Work:

4052 Bald Cypress Way

The Benefits of Working for the State of Florida:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal Holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
• Retirement plan options, including employer contributions

Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.

This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.

Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.

The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.

Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.

All Florida Department of Health positions require the incumbent to be able to learn and communicate effectively, orally and in writing, in English. Applicants who do not meet this requirement will not be considered.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.

Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes,candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

For assistance, call the People First Service Center at [phone] Monday - Friday, 8:00 a.m. to 6:00 p.m., Eastern time. Pursuant to Florida Law, 110.211 F. S., the State of Florida is an EEO employer.