Medical Support Assistant (MSA)

SmartRecruiters, Inc.; Salt Lake City (UT); Hybrid; USD 26,000 - 31,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401k

Paid time off

Annual bonus

Job summary

International SOS Government Medical Services is seeking a remote Scheduling and Administrative Specialist to support Veterans by coordinating appointments, processing referrals, and maintaining accurate records within a nationwide healthcare network. This full-time role operates remotely within 50 miles of Salt Lake City, UT, with standard Mon–Fri hours 8:00 a.m.–4:30 p.m.

The position requires good data entry, basic medical terminology knowledge, and a customer-service mindset; a background

Qualifications

• High school diploma or GED equivalency.
• At least six months of customer service experience.
• Ability to type at least 50 words per minute.
• Basic knowledge of medical terminology.
• U.S. citizenship or Permanent Resident Card required.
• Ability to successfully complete the required background screening, including a Public Trust determination.
• Ability to sit or stand for prolonged periods and lift up to 15 pounds.

Responsibilities

• Schedule, track, and manage appointments while completing required pre-appointment and follow‑up communications.
• Process and monitor referrals and coordinate authorized care with community healthcare providers.
• Maintain accurate patient demographic, insurance, emergency-contact, and administrative information.
• Review and process health records, electronic orders, referrals, appointment updates, faxes, and other documentation using required healthcare systems.
• Respond professionally to calls and messages from Veterans, family members, healthcare providers, and internal teams.
• Manage assigned work independently, meet workload and timeliness expectations, protect confidential information, and expedite scheduling or system issues appropriately.

Skills

Customer service

Data entry

Communication

Medical terminology

Organizational skills

Education

High school diploma or GED equivalency

Tools

Healthcare scheduling systems

Job description

• Compensation: USD 19.15 - USD 22.75 - hourly

Company Description

Support Veterans throughout their healthcare journey by coordinating appointments, processing referrals, and maintaining the accurate information needed for timely access to care.

At International SOS Government Medical Services, you'll support healthcare programs that improve patient care and operational readiness across the U.S. and internationally. Founded in 1984, International SOS operates in more than 90 countries, delivering healthcare, medical assistance, emergency response, and workforce support services worldwide.

Job Description

This position is contingent upon contract award.

In this role, you'll provide remote scheduling and administrative support for Veterans receiving care through a coordinated healthcare network. You'll manage appointments and referrals, communicate with Veterans and healthcare providers, maintain accurate records, and help ensure timely access to appropriate services.

This is an administrative and scheduling position and does not involve hands‑on clinical care.

Employment Type: Full-time

Work Arrangement: Remote within 50 miles of Salt Lake City, UT.

Schedule: Monday–Friday; 8-hour shifts between 8:00 a.m. and 4:30 p.m., excluding federal holidays.

Key Responsibilities

• Schedule, track, and manage appointments while completing required pre-appointment and follow‑up communications.
• Process and monitor referrals and coordinate authorized care with community healthcare providers.
• Maintain accurate patient demographic, insurance, emergency‑contact, and administrative information.
• Review and process health records, electronic orders, referrals, appointment updates, faxes, and other documentation using required healthcare systems.
• Respond professionally to calls and messages from Veterans, family members, healthcare providers, and internal teams.
• Manage assigned work independently, meet established workload and timeliness expectations, protect confidential information, and expedite scheduling or system issues appropriately.

Qualifications

Requirements

• High school diploma or General Educational Development (GED) equivalency.
• At least six months of customer service experience.
• Ability to type at least 50 words per minute.
• Basic knowledge of medical terminology.
• U.S. citizenship or Permanent Resident Card required.
• Ability to successfully complete the required background screening, including a Public Trust determination.
• Ability to sit or stand for prolonged periods and occasionally bend, stoop, or lift up to 15 pounds.

Additional Information

Training and access will be provided for the healthcare scheduling and records systems used in the role.

Health & Welfare (H&W): Up to $5.09 per hour, in accordance with the Service Contract Act (SCA).

All your information will be kept confidential according to EEO guidelines.

Compensation Disclaimer:
Pay range is based on several factors and may vary in addition to a full range of medical, financial, and/or other benefits. Final salary and offer will be determined by the applicant’s background, experience, skills, internal equity, and alignment with geographical market data.

Benefits Language (FTE roles):
Full‑time positions are eligible for our comprehensive and competitive benefits package including medical, dental, vision, and basic life insurance. Additional benefits include a 401k plan, paid time off, and an annual bonus.International SOS Government Medical Servicescomplies with all federal, state, and local minimum wage laws.

Equal Opportunity Employer (EEO) Statement:
International SOS Government Medical Services is an equal opportunity employer and does not discriminate against employees or job applicants on the basis of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws.