Medical Support Assistant

Talentify; Helena (MT); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

401k plan

Paid time off

Annual bonus

Job summary

International SOS Government Medical Services is seeking a scheduling coordinator to help Veterans access timely healthcare by coordinating appointments, referrals, and community care services within a structured outpatient environment. You will work alongside providers and interdisciplinary healthcare teams to ensure coordinated care and accurate scheduling.

The role is full-time, Monday-Friday, 8:00 AM to 4:30 PM, with federal holidays off.

Qualifications

• High school diploma or GED.
• Ability to type a minimum of 50 words per minute.
• Basic knowledge of medical terminology.
• Ability to communicate effectively in English.
• U.S. Citizen or Permanent Resident Card holder; ability to obtain and maintain a VA Public Trust Clearance.
• Ability to work in an office environment, including prolonged sitting and occasional lifting up to 15 pounds.

Responsibilities

• Coordinate patient appointments, consults, referrals, and follow-up activities.
• Manage patient communications, update demographic information, and facilitate timely coordination of care.
• Maintain accurate electronic patient records by processing healthcare documentation and referrals.
• Support clinic operations, patient check-in, and daily workflow.
• Handle sensitive patient information in compliance with privacy and HIPAA requirements.
• Collaborate with clinic leadership to maintain efficient operation and quality standards.

Skills

Typing 50 wpm

Medical terminology

Effective communication

English proficiency

Education

High school diploma or GED

Job description

Company Description

Support veteran-focused outpatient care where accurate scheduling, coordinated patient communication, and efficient healthcare administration help Veterans access the care they need while supporting smooth clinic operations.

At International SOS Government Medical Services, you’ll support healthcare programs that improve patient care and operational readiness across the U.S. and internationally. Founded in 1984, International SOS operates in more than 90 countries, delivering healthcare, medical assistance, emergency response, and workforce support services worldwide.

Job Description

You’ll help Veterans access timely healthcare by coordinating appointments, referrals, and community care services while supporting daily clinic operations within a structured outpatient environment. Working alongside providers and interdisciplinary healthcare teams, you’ll help ensure patients receive coordinated care while maintaining accurate scheduling, documentation, and communication throughout the care process.

Schedule:

Full-Time | Monday-Friday | 8:00 AM-4:30 PM | Federal Holidays Off

Key Responsibilities

• Coordinate patient appointments, consults, referrals, and follow-up activities while ensuring scheduling practices align with established scheduling procedures and community care processes.
• Support Veterans, providers, and interdisciplinary care teams by managing patient communications, answering inquiries, updating demographic information, and facilitating timely coordination of care.
• Maintain accurate electronic patient records by processing healthcare documentation, managing referrals, updating appointment status, and utilizing VA healthcare information systems to support continuity of care.
• Monitor daily clinic workflow by supporting clinic operations, patient check-in, opening and closing clinic activities, managing incoming communications, and helping resolve scheduling or operational issues.
• Deliver professional customer service while handling sensitive patient information in accordance with privacy, confidentiality, and HIPAA requirements.
• Collaborate with clinic leadership and interdisciplinary healthcare teams to maintain efficient clinic operations while supporting compliance with established operational and quality standards.

Qualifications

Requirements

• High school diploma or GED.
• Ability to type a minimum of 50 words per minute.
• Basic knowledge of medical terminology.
• Ability to communicate effectively in English.
• U.S. Citizen or Permanent Resident Card holder required; ability to obtain and maintain a VA Public Trust Clearance.
• Ability to work in an office environment, including prolonged sitting and standing and occasional lifting up to 15 pounds.

Additional Information

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Compensation Disclaimer:

Pay range is based on several factors and may vary in addition to a full range of medical, financial, and/or other benefits. Final salary and offer will be determined by the applicant’s background, experience, skills, internal equity, and alignment with geographical market data.

Benefits Language (FTE roles):

Full-time positions are eligible for our comprehensive and competitive benefits package including medical, dental, vision, and basic life insurance. Additional benefits include a 401k plan, paid time off, and an annual bonus. International SOS Government Medical Services complies with all federal, state, and local minimum wage laws.

Equal Opportunity Employer (EEO) Statement:

International SOS Government Medical Services is an equal opportunity employer and does not discriminate against employees or job applicants on the basis of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state, and local laws.