Medical Support Assistant - CITC

US-Department-of-Veterans-Affair; Minneapolis (MN); On-site; USD 38,000 - 52,000; Full time

Job summary

US Department of Veterans Affairs in Minneapolis is seeking a Medical Support Assistant at the GS-5 level. You will support patient care activities, manage scheduling, and liaise with health care staff to ensure smooth clinic operations.

The role requires a high school diploma or GED, proficiency in English, and ability to use office software and medical terminology. Pre-employment requirements include background checks and health screenings.

Qualifications

• No experience required beyond meeting basic requirements.
• Must be proficient in spoken and written English per federal standards.
• Ability to use office automation and scheduling software to support patient care.

Responsibilities

• Assist in patient care and communication within the health care team.
• Handle scheduling and coordination of appointments and related tasks.
• Provide courteous and professional service to patients and staff.

Skills

Patient interaction

Office software usage

English communication

Medical terminology

Education

High school diploma or GED

Tools

Scheduling systems

Job description

This occupational series may be eligible for the Student Loan Repayment Program (SLRP). Repayment is limited to $40,000 annually, up to $100,000 in lifetime awards. Participants must sign a three-year service agreement and maintain an acceptable level of performance to remain eligible for this program. Contact [e-mail] for more information.

Basic Requirements

• Citizenship: Be a citizen of the United States (U.S.). Non-citizens may be appointed when it is not possible to recruit qualified citizens according to 38 U.S.C. § 7407(a).
• Experience. No experience required.
• Education. High school diploma, General Education Development equivalency certificate, or proficiency certificate from a State or territorial-level Board or Department of Education.
• Licensure/Certification/Registration. None
• Physical Requirements. See VA Directive and Handbook 5019, Employee Occupational Health Service for requirements. See VA Directive and Handbook 5019, Employee Occupational Health Service for requirements.
• English Language Proficiency. Candidates must be proficient in spoken and written English in accordance with 38 U.S.C. § 7403(f).

May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria).

Grade Determinations

Medical Support Assistant GS-5

Experience

One year of experience equivalent to the GS-4 grade level, which includes, but not limited to Ability to meet, communicate, and interact with individuals from varying backgrounds and other health care team members in a courteous and helpful manner in order to facilitate medical care for patients. Ability to use, and navigate between, various types of office automation equipment and software (i.e. computer systems, web based scheduling programs; insurance collection system; scanning software, multiple line phone systems; electronic faxing programs) to support patient care. Knowledge of basic medical terminology to assist in the provision of care to patients. Skill in recording patient messages and understanding physician requests pertaining to follow-up medical care in internal or external clinics.

Demonstrated Knowledge, Skills, and Abilities

Candidates must demonstrate all of the KSAs below:

• Ability to operate computerized programs and [systems] in order to enter, modify, and retrieve sensitive [medical and patient identifying] information PII into or from electronic [health] records, scheduling systems, and/or reports.
• Advanced knowledge of medical terminology specific to understand medical diagnosis and procedures sufficient to communicate clinical staff instructions to patients.
• Ability to [schedule medical] appointments in a clinical setting.
• Ability to work independently in the accomplishment of a wide variety of duties performing patient support work.
• Ability to communicate effectively and professionally [in person, electronically, and/or by telephone], with [internal and external customers.
• Skill in customer service with the ability to identify [customer] concerns, and refer] to the [appropriate staff], as necessary, to ensure a satisfactory resolution.

Preferred Experience

Experience using computers and multiple computer programs as well as medical appointment coordination and scheduling experience preferred.

Reference

For more information on this qualification standard, please visit https://www.va.gov/ohrm/QualificationStandards/.

The full performance level of this vacancy is GS 5.

Physical Requirements

You will be asked to participate in a pre-employment examination or evaluation as part of the pre-employment process for this position. Questions about physical demands or environmental factors may be addressed at the time of evaluation or examination.