Medical Support Assistant (Advanced) - Primary Care

U.S. Department of Veterans Affairs; Minneapolis (MN); On-site; USD 42,000 - 58,000; Full time

Job summary

The Minneapolis VA Health Care System is seeking an Advanced Medical Support Assistant to support the Primary Care Medicine service line. The role requires teamwork, scheduling accuracy, and collaboration across clinicians to ensure timely patient care.

The incumbent will handle receptionist duties, patient communications, and daily patient load management within a busy clinical setting, adhering to VA directives and policies.

Qualifications

• Operate computerized systems to enter, modify, and retrieve patient information in EHRs and scheduling systems.
• Advanced knowledge of medical terminology to understand diagnoses and procedures.
• Schedule medical appointments in a clinical setting and communicate with staff and patients.

Responsibilities

• Serve as Advanced Medical Support Assistant in the Primary Care Medicine service line.
• Maintain appointment schedules for one or more outpatient clinics and assist with access contingency plans.
• Direct daily work, participate in team huddles, and manage reporting and data for patient care.

Skills

Operate computerized systems

Medical terminology knowledge

Appointment scheduling

Customer service

Communication skills

Education

High school diploma or equivalent

Job description

Summary

This occupational series may be eligible for the Student Loan Repayment Program (SLRP). Repayment is limited to $40 -000 annually - up to $100 -000 in lifetime awards. Participants must sign a three-year service agreement and maintain an acceptable level of performance to remain eligible for this program. Contact [e-mail] for more information.

Qualifications

Basic Requirements:

• Citizenship: Be a citizen of the United States (U.S.)
• Non-citizens may be appointed when it is not possible to recruit qualified citizens according to 38 U.S.C.
• 7407(a)
• Experience
• No experience required
• Education
• High school diploma - General Education Development equivalency certificate - or proficiency certificate from a State or territorial-level Board or Department of Education
• Licensure/Certification/Registration
• None Physical Requirements
• See VA Directive and Handbook 5019 - Employee Occupational Health Service for requirements
• See VA Directive and Handbook 5019 - Employee Occupational Health Service for requirements
• English Language Proficiency
• Candidates must be proficient in spoken and written English in accordance with 38 U.S.C.
• 7403(f)
• May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria)
• Medical Support Assistant (Advanced) GS-6 This position is above the full performance level for this job series and requires experience beyond the basic requirement for positions in this occupation
• You must meet the basic requirements and the following: REQUIRED EXPERIENCE: One year of experience equivalent to the GS-5 grade level that equips the candidate with the following: Operate computerized programs and systems in order to enter - modify - and retrieve sensitive medical and patient identifying information (PII) into or from electronic health records - scheduling systems - and/or reports
• Advanced knowledge of medical terminology specific to understand medical diagnosis and procedures sufficient to communicate clinical staff instructions to patients
• Schedule medical appointments in a clinical setting
• Work independently in the accomplishment of a wide variety of duties performing patient support work
• Communicate effectively and professionally in person - electronically - and/or by telephone - with internal and external customers
• Customer service with the ability to identify customer concerns - and refer to the appropriate staff - as necessary - to ensure a satisfactory resolution
• AND Candidates must be able to demonstrate all of the Knowledge - Skills and Abilities below: Ability to collaborate and communicate with a wide range of medical clinicians across multiple disciplines (e.g
• medical doctors - nurse practitioners - physician assistants - psychologists - psychiatrists - social workers - clinical pharmacists - and nursing staff) to accomplish team goal setting to ensure medical care to patients is met
• Ability to independently set priorities and organizes work to meet deadlines - ensuring compliance with established processes - policies - and regulations
• Ability to communicate tactfully and effectively - electronically - by phone - in person - and in writing - with internal and external customers
• This may include preparing reports in various formats and presenting data to various organizational levels - as well as resolving patient concerns
• Advanced knowledge of the technical health care process (including - but not limited to - scheduling across interdisciplinary coordinated care delivery and/or care in the community models and patient health care portals) as it relates to access to care
• Advanced knowledge of policies and procedures associated with interdisciplinary coordinated care delivery and/or care in the community operational activities that affect patient flow - and patient support care administrative functions to include - but not limited to appointment cycles - outside patient referrals - follow-up care - overbooking - provider availability - etc
• Reference: For more information on this qualification standard - please visit https://www.va.gov/ohrm/QualificationStandards/
• The full performance level of this vacancy is 6
• Physical Requirements: You will be asked to participate in a pre-employment examination or evaluation as part of the pre-employment process for this position
• Questions about physical demands or environmental factors may be addressed at the time of evaluation or examination.

Duties

• The incumbent serves as an Advanced Medical Support Assistant in the Primary Care Medicine service line at the Minneapolis VA Health Care System
• Duties of this position are - but not limited to: Works collaboratively in an interdisciplinary coordinated care delivery model (i.e
• PACT) and performs receptionist duties - customer service and other duties assigned for the proper and timely treatment of patients and maintains appointment schedules for one or more outpatient clinics
• He/she must assist with clinical access contingency plans by adjusting appointment times - location - or dates as well as shift patients to other healthcare providers as conflict with staffing and/or coverage occurs
• Independently manage position responsibilities with little supervision as well as set priorities and deadlines adjusting the flow and sequencing of the work to meet team and patient needs
• Participates in the daily teamlet huddles and weekly team meetings where patient care planning and management occur - except during staff shortages for coverage
• Daily review of active/pending consults - EWL - Recall list and Audiocare communications for accuracy and disposition
• Interprets and applies to a complex body of pertinent laws - regulations - directives - and policies that relate to the administration of VA Healthcare Benefits
• Directs daily work of Clinical Support Section employees in the absence of the supervisor
• Have the knowledge to assume the role of a Program Support Assistant (Care Facilitator) or Medical Support Assistant (MSA) during special projects or heavy workload - for leave - vacancies - or when the Program Support Assistants (Care Facilitators) are detailed to fill-in other areas
• Responsible for completion of personnel reports - rosters - and maintenance of supplies and forms
• Requires frequent changes to VHA directives - regulations and local policies and constant coordination to ensure compliance and standardization associated with Advanced Clinic Access principles
• Conduct special audits - studies - or surveys to be utilized in the development of procedures - and to assist employees in collecting complete and appropriate data for reporting processes and for generating revenue
• Generates patient workload reports for validation and monitors activity in clinical areas to assure consistent and accurate reporting
• Organizes and implements quality assurance monitors
• prepares a wide variety of administrative reports and documents for supervisor and Health Administration Service/Business Office generates patient workload reports for validation and monitors activity to assure consistent and accurate reporting
• Incumbent must be able to interpret and communicate requirements of VHA Scheduling Directives and complete accurate scheduling responsibilities
• The MSA may also be asked to assist in processing Veterans travel payment vouchers for the Beneficiary Travel Program and Health Benefits Unit
• Incumbents must maintain the ability to perform the varied and complex duties of each of the Program Support Assistants (Care Facilitators) and the Medical Support Assistants in the Clinical Support Section located in various clinical areas throughout the medical center - some off-campus or on irregular tours
• The work requires the ability to work in a busy environment - multi-task - lead - and organize a large group of staff in various work areas to produce results - ensure compliance - as well as process and follow-up on a very high volume of phone calls or written requests from patients inquiring about appointments or their status on the waiting list
• Additional duties or tasks may be assigned by the supervisor to ensure efficient daily operations
• Work Schedule: Monday thru Friday - 8:30am-5:00pm Telework: Not Available Virtual: This is not a virtual position
• Functional Statement #: 000000