Medical Support Assistant (Advanced)

US Department of Veterans Affairs; New Bedford (MA); On-site; USD 42,000 - 63,000; Full time

Job summary

The Medical Support Assistant (Advanced) position is based at the New Bedford CBOC serving the PM&R Service of the VA Providence Healthcare System in Providence, Rhode Island. It is a full-time, 40-hour-per-week role. The role requires U.S.

citizenship, English proficiency, and a high school diploma or equivalent, with potential grandfathering provisions for current VA employees. Preferred experience includes medical scheduling and use of EHR systems, and the ability to manage multiple

Qualifications

• Basic requirement: High school diploma or GED.
• Proven ability to schedule across care delivery and coordinate with clinicians.

Skills

Medical scheduling

Healthcare administration

Customer service

Education

High school diploma

Tools

EHR

Job description

This Medical Support Assistant (Advanced) position is located at the New Bedford CBOC for the Physical Medicine and Rehabilitation (PM&R) Service of the VA Providence Healthcare System in Providence, Rhode Island. This position is full-time at 40 hours per week.

Basic Requirements:

• United States Citizenship. Non-citizens may only be appointed when it is not possible to recruit qualified citizens in accordance with VA Policy.
• English Language Proficiency.MSAs must be proficient in spoken and written English in accordance with 38 U.S.C. 7402(d).
• Education. High school diploma, General Education Development equivalency certificate, or proficiency certificate from a State or territorial-level Board or Department of Education.

May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria).

Grade Determinations:

In addition to the Basic Requirements listed above, the following education and experience criteria must be met when determining the grade of candidates.

Medical Support Assistant (Advanced) GS-06:

• Experience. One (1) year of experience equivalent to the next lower grade level in Federal service (GS-05).
  • AND,
• Demonstrated Knowledge, Skills, and Abilities (KSA). In addition to the experience above, the candidate must demonstrate all of the following KSAs:
  1. Advanced knowledge of the technical health care process (including, but not limited to, scheduling across interdisciplinary coordinated care delivery and/or care in the community models and patient health care portals) as it relates to access to care.
  2. Advanced knowledge of policies and procedures associated with interdisciplinary coordinated care delivery and/or care in the community operational activities that affect patient flow, and patient support care administrative functions to include, but not limited to appointment cycles, outside patient referrals, follow-up care, overbooking, provider availability, etc.
  3. Advanced knowledge of medical terminology due to the technical nature of language utilized by clinicians.
  4. Ability to collaborate and communicate with a wide range of medical clinicians across multiple disciplines (e.g., medical doctors, nurse practitioners, physician assistants, psychologists, psychiatrists, social workers, clinical pharmacists, and nursing staff) to accomplish team goal setting to ensure medical care to patients is met.
  5. Ability to independently set priorities and organize work to meet deadlines, ensuring compliance with established processes, policies, and regulations.
  6. Ability to communicate tactfully and effectively, electronically, by phone, in person, and in writing, with internal and external customers. This may include preparing reports in various formats and presenting data to various organizational levels, as well as resolving patient concerns.

Documentation Requirements for Proof of High School Completion or Higher:

If selected, to meet the basic requirement of high school education or equivalent and prior to a firm job offer being extended, applicants must provide one of the following as verification of the education requirement if not covered under the grandfathering provision:

• Copy of high school diploma OR high school transcript (unofficial or official) OR GED Certificate OR homeschooling completion OR proficiency certificate issued by a State or Territorial Board or Department of Education OR college transcript (official).

Preferred Experience.

• One year of medical scheduling.
• Experience utilizing EHR
• Ability to independently prioritize and manage multiple administrative responsibilities in a fast paced/ high volume health care environment.
• Strong customer service skills, including experience resolving scheduling conflicts, and managing a high volume of calls.
• Demonstrate attention to detail, accuracy and organizational skills.
• Experience working with specialty care clinics, rehabilitation services, or multidisciplinary health care settings.

Reference:

For more information on this qualification standard, please visit https://www.va.gov/ohrm/QualificationStandards/.

The full performance level of this vacancy is GS-06.

Physical Requirements:

See VA Directive and Handbook 5019.