Medical Student Education Coordinator

University Hospitals Pain Management; Cleveland, Northern (OH, KY); Hybrid; USD 70,000 - 100,000; Full time

Job summary

University Hospitals in Cleveland seeks a program administrator to oversee medical student education within the Department of Medicine, including clerkship coordination, Acting Internship coordination, MSTP support, and electives. The role requires strong analytical skills, independent decision making, and the ability to navigate hospital policies and FERPA/PHI safeguards.

You will prepare calendars, coordinate with Case Western Reserve University School of Medicine educators and affiliated

Qualifications

• Experience coordinating medical student education and clerkships.
• Knowledge of hospital policies, FERPA and PHI requirements.
• Ability to analyze data and report on outcomes.

Responsibilities

• Acting Internship coordination – monthly rotations; scheduling and onboarding.
• Medical student clerkship coordination – quarterly rotations; assignments and directives.
• Coordinate Internal Medicine Interest Group events and recruitment efforts.
• Support MSTP Clinical Director onboarding and OSCE planning.
• Liaise with Case Western Reserve educators and affiliated hospitals for alignment.
• Prepare letters of recommendation and residency applications (>100 per season).
• Collect and report data on student assessment, achievement and teaching productivity.
• Support scholarly activities in Clerkship and Acting Internship education.

Skills

Communication skills

Data analysis

Independent decision making

Project coordination

Stakeholder liaison

Tools

Case Canvas platform

Job description

A Brief Overview

This position will manage operations for the medical student, undergraduate Education in the Department of Medicine to include: Medical Student clerkship coordination, Acting Internship coordination and Internal Medicine Interest groups, MSTP Clinical Director support, Medical student electives. Provides a high level of programmatic management, analysis and support of Medical Student Education through knowledge of medical student education and GME requirements. Effective communication skills and knowledge of hospital policies and procedures. Demonstrates ability to make independent decisions to determine appropriate course of action within the context of polices and standards for students. Operates with independence . Prepare calendars to help coordinate students, residents and attending. Ability to analyze and compile data to demonstrate effort and achievements of physicians and students. Assist with assessment process particularly recruitment and evaluations. Ability to work with CASE School of Medicine Educators, registrar and share information on medical school platform for students to access. Work effectively with other citywide affiliated hospitals in IM education.

What You Will Do

• Acting Internship coordination – rotations every month – 30%
  Assign students to teamso Arrange and set up didactics schedules (room, zoom, coordinate with teaching staff, maintain updated goals and objectives on Case Canvas platform)o Maintain regular communication with students so they have appropriate calendars, updates for didactics, conferences and meetings. o Serve as a liaison for AI Directorso Coordinate with hospital onboarding staff so students have appropriate access and credentials to do clinical worko Work with medical school personnel to optimize communication, outstanding student education, curricular changes and evolving education issues. o Create system to keep track and updated with student and teacher evaluationso Coordinate meetings with CWRU SOM co-clerkship directors, coordinators at CCF, Metro and VA and the CWRU SOM society deans to assure clerkship rotation consistency, address outlying student issues and assure outstanding training and outcomeso Help with formatting, writing and uploading letters (>100 per season) from the Department of Medicine in support of students applying for residencyo Collect and report data regarding Department of Medicine efforts and outcomes with respect to student assessment, student achievement and teacher productivityo Support educational scholarship initiatives by Clerkship and Acting Internship
• Medical student Clerkship coordination – rotations every 12 weeks – 50%
  o Assign students to teams for clerkship assignmento Recruit and assign ambulatory doctors for clerkship assignmento Arrange and set up didactics schedules (room, zoom, coordinate with teaching staff, maintain updated goals and objectives on Case Canvas platform)o Maintain regular communication with students so they have appropriate calendars, updates, handouts and directions for didactics, conferences and meetings, resident teacher notifications. o Serve as a liaison for Clerkship Directorso Coordinate with hospital onboarding staff so students have appropriate access and credentials to do clinical worko Work with medical school personnel to optimize communication, outstanding student education, curricular changes and evolving education issues. o Create system to keep track and updated with student and teacher evaluationso Coordinate meetings with CWRU SOM co-clerkship directors, coordinators at CCF, Metro and VA and the CWRU SOM society deans to assure clerkship rotation consistency, address outlying student issues and assure outstanding training and outcomes and outstanding training and outcomeso Help with formatting, writing and uploading letters (>100 per season) from the Department of Medicine in support of students applying for residencyo Collect and report data regarding Department of Medicine efforts and outcomes with respect to student assessment, student achievement and teacher productivity. o Interprets and analyzes program requirements, institutional policies and procedures and data o Makes recommendations for programmatic changes based on survey questions, citations, and areas for improvement.o Support educational scholarship initiatives by Clerkship and Acting Internship
• Internal Medicine Interest Group – 5%
  Help students to organize monthly events with regards to financing, food
  Help arrange informational meetings regarding Internal Medicine Residency Recruitment
• MSTP Clinical Director Support – 5%
  Help with MD/PhD student onboarding for clinical tutorial placement during their PhD years
  Help to coordinate the MSTP spring refresher curriculum for students returning from their PhD to MD final years
  Help to coordinate an OSCE (objective structured clinical exam) with standardized patients, young physician faculty members as graders for the MSTP students prior to their return to MD final years.
• Medical Student Electives in Department (other than the AI listed above) – 5%
  Serve as the liaison for medical student elective coordinators in the different divisions of Medicine (pulmonary, hematology/oncology, cardiology, Nephrology, rheumatology, endocrinology, infectious disease, and gastroenterology).
• Senior Teaching Attending Residents ( STARS) coordinator- participate weekly - 10%o Help in recruitment and training efforts each springo Create yearly calendar to make sure a resident is committed to the weekly sessionso Notify and remind residents and students of the weekly sessions o Assign H&P's to be graded and help facilitate communication about the review with residents and students o Assign student abstracts to residents
• Internal Medicine Interest Group - 5%o Help students organize monthly events with regards to financing, food o Help arrange additional informational meetings regarding Internal Medicine Residency recruitment

Additional Responsibilities

• Work together with Department of Medicine leadership administration to facilitate medical trainee recruitment and education
• Comply with UH policies and standards
• For specific duties and responsibilities, refer to documentation provided by the department during orientation
• Abide by requirements to safely and securely maintain Protected Health Information (PHI) for our patients and maintain Family Educational Rights and Privacy Act (FERPA) for our students. Annual training, the UH Code of Conduct and UH policies and procedures are in place to address appropriate use of PHI in the workplace.
• Performs other duties as assigned.
• Complies with all policies and standards.
• For specific duties and responsibilities, refer to documentation provided by the department during orientation.
• Must abide by all requirements to safely and securely maintain Protected Health Information (PHI) for our patients. Annual training, the UH Code of Conduct and UH policies and procedures are in place to address appropriate use of PHI in the workplace.