Medical Student Education Coordinator, Hybrid

University Hospitals; Cleveland (OH); Hybrid; USD 70,000 - 95,000; Full time

Job summary

University Hospitals in Cleveland is seeking a Medical Student Education Coordinator to manage clerkships, acting internships and related student programs in the Department of Medicine. This hybrid role coordinates schedules, onboarding, and communications with CASE School of Medicine staff and partner hospitals.

The ideal candidate holds a Bachelor’s degree in Education, HR or Hospital Administration with 5+ years of administrative experience in an academic health system, and strong

Qualifications

• Bachelor's degree required in Education, HR or Hospital Administration or related field.
• 5+ years of professional/administrative experience in an academic health system preferred.
• Experience coordinating medical student education programs and working withCASE School of Medicine is advantageous.

Responsibilities

• Coordinate Acting Internship rotations and clerkships for medical students with monthly and 12-week cycles.
• Manage onboarding access, calendars, didactics and communication with Case Western Reserve University School of Medicine and partner sites.
• Collect and report data on student assessment, outcomes and teaching productivity; support educational scholarship initiatives.

Skills

Program management

Communication skills

Data analysis

Collaboration

Microsoft Excel

Education

Bachelor's degree in Education, HR or Hospital Administration

Tools

RedCap

CaseCanvas

Zoom/Virtual tools

Job description

Job Description - Medical Student Education Coordinator, Hybrid (260007XL)

Medical Student Education Coordinator, Hybrid - ( 260007XL )

This role is hybrid, 1 day a week from home after training has been completed

A Brief Overview

This position will manage operations for the medical student, undergraduate Education in the Department of Medicine to include: Medical Student clerkship coordination, Acting Internship coordination and Internal Medicine Interest groups, MSTP Clinical Director support, Medical student electives. Provides a high level of programmatic management, analysis and support of Medical Student Education through knowledge of medical student education and GME requirements. Effective communication skills and knowledge of hospital policies and procedures. Demonstrates ability to make independent decisions to determine appropriate course of action within the context of polices and standards for students. Operates with independence . Prepare calendars to help coordinate students, residents and attending. Ability to analyze and compile data to demonstrate effort and achievements of physicians and students. Assist with assessment process particularly recruitment and evaluations. Ability to work with CASE School of Medicine Educators, registrar and share information on medical school platform for students to access. Work effectively with other citywide affiliated hospitals in IM education.

What You Will Do

• Acting Internship coordination – rotations every month – 30%
  Assign students to teamso Arrange and set up didactics schedules (room, zoom, coordinate with teaching staff, maintain updated goals and objectives on Case Canvas platform)o Maintain regular communication with students so they have appropriate calendars, updates for didactics, conferences and meetings. o Serve as a liaison for AI Directorso Coordinate with hospital onboarding staff so students have appropriate access and credentials to do clinical worko Work with medical school personnel to optimize communication, outstanding student education, curricular changes and evolving education issues. o Create system to keep track and updated with student and teacher evaluationso Coordinate meetings with CWRU SOM co-clerkship directors, coordinators at CCF, Metro and VA and the CWRU SOM society deans to assure clerkship rotation consistency, address outlying student issues and assure outstanding training and outcomeso Help with formatting, writing and uploading letters (>100 per season) from the Department of Medicine in support of students applying for residencyo Collect and report data regarding Department of Medicine efforts and outcomes with respect to student assessment, student achievement and teacher productivityo Support educational scholarship initiatives by Clerkship and Acting Internship
• Medical student Clerkship coordination – rotations every 12 weeks – 50%
  • o Assign students to teams for clerkship assignmento Recruit and assign ambulatory doctors for clerkship assignmento Arrange and set up didactics schedules (room, zoom, coordinate with teaching staff, maintain updated goals and objectives on Case Canvas platform)o Maintain regular communication with students so they have appropriate calendars, updates, handouts and directions for didactics, conferences and meetings, resident teacher notifications. o Serve as a liaison for Clerkship Directorso Coordinate with hospital onboarding staff so students have appropriate access and credentials to do clinical worko Work with medical school personnel to optimize communication, outstanding student education, curricular changes and evolving education issues. o Create system to keep track and updated with student and teacher evaluationso Coordinate meetings with CWRU SOM co-clerkship directors, coordinators at CCF, Metro and VA and the CWRU SOM society deans to assure clerkship rotation consistency, address outlying student issues and assure outstanding training and outcomes and outstanding training and outcomeso Help with formatting, writing and uploading letters (>100 per season) from the Department of Medicine in support of students applying for residencyo Collect and report data regarding Department of Medicine efforts and outcomes with respect to student assessment, student achievement and teacher productivity. o Interprets and analyzes program requirements, institutional policies and procedures and data o Makes recommendations for programmatic changes based on survey questions, citations, and areas for improvement.o Support educational scholarship initiatives by Clerkship and Acting Internship
• Internal Medicine Interest Group – 5%
  Help students to organize monthly events with regards to financing, food
  Help arrange informational meetings regarding Internal Medicine Residency Recruitment
• MSTP Clinical Director Support – 5%
  Help with MD/PhD student onboarding for clinical tutorial placement during their PhD years
  Help to coordinate the MSTP spring refresher curriculum for students returning from their PhD to MD final years
  Help to coordinate an OSCE (objective structured clinical exam) with standardized patients, young physician faculty members as graders for the MSTP students prior to their return to MD final years.
• Medical Student Electives in Department (other than the AI listed above) – 5%
  Serve as the liaison for medical student elective coordinators in the different divisions of Medicine (pulmonary, hematology/oncology, cardiology, Nephrology, rheumatology, endocrinology, infectious disease, and gastroenterology).
• Senior Teaching Attending Residents ( STARS) coordinator- participate weekly - 10%o Help in recruitment and training efforts each springo Create yearly calendar to make sure a resident is committed to the weekly sessionso Notify and remind residents and students of the weekly sessions o Assign H&P's to be graded and help facilitate communication about the review with residents and students o Assign student abstracts to residents
• Internal Medicine Interest Group - 5%o Help students organize monthly events with regards to financing, food o Help arrange additional informational meetings regarding Internal Medicine Residency recruitment

Additional Responsibilities

• Work together with Department of Medicine leadership administration to facilitate medical trainee recruitment and education
• Comply with UH policies and standards
• For specific duties and responsibilities, refer to documentation provided by the department during orientation
• Abide by requirements to safely and securely maintain Protected Health Information (PHI) for our patients and maintain Family Educational Rights and Privacy Act (FERPA) for our students. Annual training, the UH Code of Conduct and UH policies and procedures are in place to address appropriate use of PHI in the workplace.
• Performs other duties as assigned.
• Complies with all policies and standards.
• For specific duties and responsibilities, refer to documentation provided by the department during orientation.
• Must abide by all requirements to safely and securely maintain Protected Health Information (PHI) for our patients. Annual training, the UH Code of Conduct and UH policies and procedures are in place to address appropriate use of PHI in the workplace.

Education

• Bachelor's Degree Education, Human Resources or Hospital Administration (Required)

Work Experience

• 5+ years Of professional/administrative experience. (Required) and
• Experience in an academic health system (Preferred)

Knowledge, Skills, & Abilities

• Provides a high level of programmatic management, analysis and support of medical student education through their knowledge of medical student education and GME requirements. (Required proficiency)
• Effective communication skills and knowledge of hospital policies and procedures. Demonstrates ability to make independent decisions to determine appropriate course of action within the context of policies and standards for students. (Required proficiency)
• Operates with independence. (Required proficiency)
• Ability to work with Case SOM educators, registrar and share information on medical school platform for students to access. Work effectively with other citywide affiliated hospital IM education coordinators (Required proficiency)
• Computer skills – Word, Excel, Power Point, RedCap, (Required proficiency)
• Excellent written and verbal communication skills (Required proficiency)
• Excellent interpersonal skills (Required proficiency)
• Must possess excellent organizational skills (Required proficiency)
• Knowledgeable in areas of Medical student educational, Graduate Medical Education and the UH Health System policies and procedures that support education. (Required proficiency)
• Ability to work with different support persons throughout UH and medical school in support of students. (Required proficiency)
• Demonstrates ability to make independent decisions to determine appropriate course of action within the context of policies and standards for students (Required proficiency)
• Ability to work with Case Western Reserve University School of Medicine Leadership, registrar, administrative personnel; to optimize student readiness and education in the clinical realm. Work effectively with other CWRU citywide affiliated hospital Internal Medicine Coordinators and Clerkship directors to maintain parity in educational offerings. (Required proficiency)
• Works well with different trainee support staff throughout UH and CWRU in support of students (Required proficiency)

Physical Demands

• Standing Occasionally
• Walking Occasionally
• Sitting Constantly
• Lifting Rarely up to 20 lbs
• Carrying Rarely up to 20 lbs
• Pushing Rarely up to 20 lbs
• Pulling Rarely up to 20 lbs
• Climbing Rarely up to 20 lbs
• Balancing Rarely
• Stooping Rarely
• Kneeling Rarely
• Crouching Rarely
• Crawling Rarely
• Reaching Rarely
• Handling Occasionally
• Grasping Occasionally
• Feeling Rarely
• Talking Constantly
• Hearing Constantly
• Repetitive Motions Frequently
• Eye/Hand/Foot Coordination Frequently

Travel Requirements

• 10%