Medical Staff Services Assistant

Southern Ohio Medical Center; Portsmouth (OH); On-site; USD 32,000 - 52,000; Full time

Benefits offered by this job

Competitive pay

4% employer retirement contributions (

403(b)/Cash Balance Pension

Medical, dental, and vision coverage

Earned Wage Access

Paid Time Off

Life insurance and disability coverage

Tuition and certification assistance

Gym membership discount

Employee discount and payroll deduct

Job summary

Southern Ohio Medical Center is seeking a Medical Staff Services Assistant in the Medical Staff Services department to perform general secretarial duties and assist with provider enrollment. The role operates under the Administrative Director of Medical Staff Services and involves handling confidential material and coordinating calendars and meetings.

The position emphasizes organization, document management, and cross-department support, with comprehensive benefits and a 40-hour work week.

Qualifications

• High school diploma is required.
• Performs general secretarial duties for the Medical Staff Services department and assists with the provider enrollment process.

Responsibilities

• Types, proofs, and edits department correspondence (confidential).
• Open, screen, prioritize, and distribute mail.
• Answer, screen, and refer calls and visitors; respond to inquiries with proper documentation.
• Oversee ordering/stocking of department office supplies.
• Prepare monthly or quarterly reports.
• Maintain department records, files, and manuals.
• Schedule department meetings.
• Maintain records including physician contracts, CME, credential files, malpractice information and provider applications.
• Arrange meetings and travel; maintain calendars for Physicians Services and Foundation physicians.
• Serve as backup to the Provider Enrollment Coordinator.
• Assist Medical Staff Services and Medical Education as needed.

Education

High School Diploma or equivalent

Job description

Current Employees

If you are currently employed at SOMC please log into UKG Pro to use the internal application process.

Department

Medical Staff Services

Shift/schedule

Full Time (40 hrs/wk)

GENERAL SUMMARY

Works under the supervision of the Administrative Director of Medical Staff Services. The Medical Staff Services Assistant's primary job function is to perform general secretarial duties for the department and assists with the provider enrollment process. Performs other duties as assigned.

QUALIFICATIONS

Education

• High School Diploma or successful completion of an equivalent High School Exam Required

JOB SPECIFIC DUTIES AND PERFORMANCE EXPECTATIONS

The following is a summary of the major job duties of this job. Other duties may be performed, both major and minor, which are not mentioned below. Specific activities may change from time to time.

1. Types, proofs, and edits department correspondence (i.e., memos, letters, minutes). Correspondence is frequently confidential.
2. Open, screens, prioritizes, and distributes incoming mail.
3. Answers, screens, and refers incoming calls and visitors and responds to general inquiries with proper documentation (i.e., messages).
4. Oversees ordering/stocking of department office supplies.
5. Prepares various reports as required (i.e., monthly or quarterly reports).
6. Maintains department-related record, files, and manuals.
7. Schedules meetings for department as required.
8. Develops, implements, and maintains record keeping and filing system, handles significant volumes of confidential information including physician contracts, continuing medical education, credential files, malpractice information and provider application files.
9. Arranges meetings and conferences, completes travel arrangements for Physicians Services Department and all Foundation physicians. Maintains personal calendars.
10. Serves as the backup to the Provider Enrollment Coordinator.
11. Assists the Medical Staff Services and Medical Education departments as needed.

Why SOMC? You Care for Our Patients, We Care for You

At Southern Ohio Medical Center, our mission is to make a difference in the community we serve. We're committed to delivering exceptional care and that starts with our team members. When you join SOMC, you're not just starting a job. You're joining a mission.

• Competitive pay with quarterly market analysis
• Performance-based annual increase and bonus eligibility
• Up to 4% employer contributions to retirement plans (403(b) and Cash Balance Pension)
• Comprehensive medical, dental, and vision coverage*
• Medical and dependent care flexible spending accounts*
• Earned Wage Access - get paid before payday
• Paid Time Off bank with 3 annual sick days
• Life insurance and disability coverage*
• Tuition and certification assistance
• Club LC - discounted/free gym membership
• Employee discount and payroll deduct programs
• And many other benefit offerings!

*Available only to Full-Time and/or Part-Time Employees

Compensation & benefit eligibility is determined by employment status, position type, and hours worked. Offerings are subject to change and governed by SOMC's current plan documents and policies. Specific details will be reviewed upon hire as part of the onboarding process.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position in accordance with applicable law. A full job description is available upon request.

Thank you for your interest in Southern Ohio Medical Center.

Once you have applied, the most updated information on the status of your application can be found by visiting the candidate Home section of this site. Please view your submitted applications by logging in and reviewing your status

Southern Ohio Medical Center is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, disability, ethnicity, gender identity, or expression, genetic information, military status, national origin, race, religion, sex, gender, sexual orientation, pregnancy, protected veteran status or any other basis under the law.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.