Medical Staff Coordinator

MemorialCare; Long Beach (CA); On-site; USD 74,000 - 107,000; Full time

Job summary

MemorialCare in Long Beach is seeking a Medical Staff Coordinator to manage credentialing and privileging, acting as a liaison between the medical staff and administration. The role supports timely processing of applications and regulatory requirements within the Medical Staff Office.

Responsibilities include coordinating meetings, preparing agendas, minutes, and maintaining records, while ensuring compliance with bylaws and accrediting standards. This is a full-time, day-shift, on-site position.

Qualifications

• Minimum 3 years' medical staff services experience required.
• Broad knowledge of accreditation standards and regulatory requirements.
• Excellent communication and independent work capabilities.

Responsibilities

• Coordinate credentialing and privileging processes for timely applications.
• Manage meeting preparation, materials, minutes and follow-up actions.
• Ensure compliance with bylaws, rules, and regulatory standards.

Skills

Interpersonal skills

Communication skills

Independent work

Education

High School/GED

Associate's Degree MSSM preferred

CPCS/CPMSM certification within 1 year

Tools

Microsoft Word

Excel

PowerPoint

Microsoft Teams

Zoom

Job description

Title: Medical Staff Coordinator

Location: Long Beach, On-Site

Department: Medical Staff Office

Status: Full Time

Shift: Day

Pay Range*: $35.46/hr - $51.46/hr

MemorialCare is a nonprofit integrated health system that includes four leading hospitals, award-winning medical groups - consisting of over 200 sites of care, and more than 2,000 physicians throughout Orange and Los Angeles Counties. We are committed to increasing access to patient-centric, affordable, and high-quality healthcare; your personal contributions are integral to MemorialCare's recognition as a market leader and innovator in value-based and other care models.

Across our family of medical centers, we support each one of our bright, talented employees in reaching the highest levels of professional development, contribution, collaboration, and accountability. Whatever your role and whatever expertise you bring, we are dedicated to helping you achieve your full potential in an environment of respect, innovation, and teamwork.

Position Summary

Responsible for coordinating all medical staff activities and acts as a liaison between the medical staff and administration. Provides oversight for credentialing and privileging and is responsible for the timely and accurate processing of all applications and related documents. Supports all meetings, communications, and regulatory requirements for the assigned specialties.

Essential Functions and Responsibilities of the Job

• Manages, assesses and analyzes the credentialing and privileging processes. Responsible for timely and accurate processing of applications, reappointments, and database management. The ability to analyze/assess verified information and data on both initial applications, reappointments and Ongoing Professional Practice Evaluation (OPPE) to assure appropriate qualifications and current clinical competence is met. File maintenance of initial applications with updated profiles tracking progress of application; timely oversight on provisional members regarding proctoring.

• Coordinates all medical staff activities including meeting preparation and post meeting follow up to include agenda formulation, pre-meeting preparation of materials and notices, documentation of proceedings, meeting minutes, maintenance of records and follow up on action items which are tracked to completion.

• Initiates and formulates annual review of department or section rules and regulations, for compliance with medical staff hospital-wide rules and regulations or bylaws and outside regulatory bodies for assigned areas of responsibility. Creates, analyzes and maintains department or section related rules and regulations, and clinical privilege forms. Assesses clinical privilege forms related to areas of responsibilities for appropriate bundling, qualifications, current clinical competence, reappointment maintenance criteria and clarity to assist with the credentialing/privileging process.
  Maintains and adheres to all processes as identified in regulatory agency standards, medical staff bylaws, rules and regs and governing body bylaws to assure patient quality and safety and a successful passing of The Joint Commission survey with no areas of improvement identified. Communicates standards to counterparts to assist in achieving compliance and participation in related survey processes.

*Placement in the pay range is based on multiple factors including, but not limited to, relevant years of experience and qualifications. In addition to base pay, there may be additional compensation available for this role, including but not limited to, shift differentials, extra shift incentives, and bonus opportunities.

Health and wellness is our passion at MemorialCare—that includes taking good care of employees and their dependents. We offer high quality health insurance plan options, so you can select the best choice for your family. And there’s more...

Check out our MemorialCare Benefits for more information about our Benefits and Rewards.

Minimum Requirements

Qualifications/Work Experience

• Minimum 3 years' medical staff services experience required.

• Broad knowledge in areas of accreditation standards, medico legal issues, state and federal regulations.

• Must demonstrate outstanding interpersonal and communication skills, be able to work independently and achieve desired results.

• Excellent computer skills in a Microsoft Windows environment including Word, Excel, and PowerPoint.

• Able to efficiently utilize Microsoft Teams and Zoom for hybrid meeting management.

Education/Licensure/Certification

• High School Education/GED or equivalent required.

• Associate's Degree in Medical Staff Services Management (MSSM) or equivalent preferred.

• Certification as a Certified Provider Credentialing Specialist (CPCS) or Certified Professional in Medical Services Management (CPMSM) within one year of hire date required.