Medical Secretary, Outpatient Rehab- (Full-time), Marlton

Virtua Health; Marlton (NJ); On-site; USD 35,000 - 55,000; Full time

Job summary

An established health system is seeking a dedicated Medical Secretary for its outpatient rehab department. This full-time role involves providing essential administrative support in a dynamic healthcare environment. You will be the first point of contact for patients, managing appointments, and ensuring smooth operations within the office. With a commitment to exceptional care, this position offers the opportunity to work alongside skilled professionals dedicated to community health. If you thrive in a fast-paced setting and have a passion for helping others, this role is perfect for you.

Qualifications

• Proficiency in using computers for data entry and report production.
• Working knowledge of medical terminology essential for the role.

Responsibilities

• Greets patients and maintains patient flow while addressing inquiries.
• Handles calls and correspondence, ensuring HIPAA compliance.

Skills

Medical Terminology

Data Entry

Communication Skills

Organizational Skills

Education

High School Diploma or G.E.D.

Associate’s Degree in Medical Secretarial Science

Tools

Computer Proficiency

Job description

Medical Secretary, Outpatient Rehab- (Full-time), Marlton

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Medical Secretary, Outpatient Rehab- (Full-time), Marlton

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Join to apply for the Medical Secretary, Outpatient Rehab- (Full-time), Marlton role at Virtua Health

At Virtua Health, we exist for one reason – to better serve you. That means being here for you in all the moments that matter, striving each day to connect you to the care you need. Whether that's wellness and prevention, experienced specialists, life-changing care, or something in-between – we are your partner in health devoted to building a healthier community.

If you live or work in South Jersey, exceptional care is all around. Our medical and surgical experts are among the best in the country. We assembled more than 14,000 colleagues, including over 2,850 skilled and compassionate doctors, physician assistants, and nurse practitioners equipped with the latest technologies, treatments, and techniques to provide exceptional care close to home. A Magnet-recognized health system ranked by U.S. News and World Report, we've received multiple awards for quality, safety, and outstanding work environment.

In addition to five hospitals, seven emergency departments, seven urgent care centers, and more than 280 other locations, we're committed to the well-being of the community. That means bringing life-changing resources and health services directly into our communities through our Eat Well food access program, telehealth, home health, rehabilitation, mobile screenings, paramedic programs, and convenient online scheduling. We're also affiliated with Penn Medicine for cancer and neurosciences, and the Children's Hospital of Philadelphia for pediatrics.

Location:

Marlton - 801 NJ 73

Employment Type

Employee

Employment Classification

Regular

Time Type

Full time

Work Shift

1st Shift (United States of America)

Total Weekly Hours

40

Additional Locations:

Job Information

Medical Secretary, Outpatient Rehab- (Full-time), Marlton

Summary

Provides secretarial and administrative support using knowledge of medical terminology and procedures in a hospital, clinic, or laboratory environment.

Compiles information for recording purposes and prepares reports.

Screens and directs telephone calls, schedules appointments, greets patients, visitors, and maintains patient flow.

Position Responsibilities

• Greets patients and other visitors. Maintains patient flow. Addresses and resolves routine inquiries.
• Screens and handles any calls and/or correspondence for requests for materials, records, patient appointment, ensuring HIPPA guidelines are followed.
• Sorts and distributes mail.
• Performs general registration and billing, obtaining pre-certifications, verifying appropriate coding, insurance, co-pays, medical records, and referrals.
• Acts as a liaison with Patient Accounting and/or Physician billing services as required to clarify billing and charge issues.
• Produces, processes and maintains required documentation and reports such as productivity/utilization, medical records, customer surveys, audits, financial reports, staff certifications/licenses.
• Schedules management appointments, meetings, conferences. Prepares meeting minutes and memos. May maintain calendars/itinerary for management personnel as requested.
• Assists in orienting new office staff; participates in performance improvement initiatives; coordinates and maintains support personnel schedules.
• May lead work of other clerical or administrative support personnel on a project basis, as assigned, or as necessary to ensure smooth office work flow.
• Maintains office equipment (copier, fax, etc.), ensures par levels of office supplies and maintains disposition of clinical materials as required by regulatory agencies.
  
  

Position Qualifications Required / Experience Required

Proficiency in using computers (data entry, word processing, report production).

Working knowledge of medical terminology.

Excellent communication skills (verbal-written-listening) in order to interact with patients, medical staff and other internal/external clientele.

Strong organizational skills ability to use sound judgment to prioritize duties.

Familiarity with department policies and procedures or ability to quickly learn and operate within those parameters.

Required Education

One year experience in a medical setting preferred.

High School diploma or G.E.D.

Associate’s Degree in Medical Secretarial Science preferred.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Health Care Provider

• Industries

  Hospitals and Health Care

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