Medical Secretary III - Pediatric Allergy & Pulmonary Medicine

Washington University in St. Louis; St. Louis (MO); On-site; USD 10,000 - 60,000; Full time

Job summary

Washington University in St. Louis seeks a Medical Secretary III for Pediatric Allergy and Pulmonary Medicine. The role involves advanced secretarial duties within a busy medical environment, where you'll support clinical staff and manage patient inquiries. This is a full-time position with opportunities for hybrid work after six months.

Benefits

Up to 22 days of vacation

Competitive health insurance packages

Free Metro transit U-Pass

403(b) Retirement Savings Plan

Qualifications

• High school diploma or equivalent required.
• 3 years experience in a medical office setting.
• Working knowledge of medical terminology desired.

Responsibilities

• Transcribes medical documents and referrals in an electronic system.
• Schedules appointments and prepares patient charts.
• Assists administrative staff during peak times.

Skills

Communication

Decision Making

Medical Terminology

Microsoft Office

Working Independently

Education

High school diploma or equivalent

Associate degree

Job description

Medical Secretary III - Pediatric Allergy & Pulmonary Medicine

Join to apply for the Medical Secretary III - Pediatric Allergy & Pulmonary Medicine role at Washington University in St. Louis

Medical Secretary III - Pediatric Allergy & Pulmonary Medicine

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Join to apply for the Medical Secretary III - Pediatric Allergy & Pulmonary Medicine role at Washington University in St. Louis

Position Summary

Scheduled Hours

40

Position Summary

Don’t miss this opportunity to join our growing team at WashU Pediatric Allergy and Pulmonary Medicine. Performs advanced secretarial duties, such as typing medical dictation requiring substantial use of medical terminology, transcribing orders, assisting with scheduling specialty clinics, procedures, and imaging, patient screening prior to scheduling, and maintaining physician’s schedules. This is not a patient facing position. Hybrid work potential after a minimum of 6 months full time on site.

Job Description

Primary Duties & Responsibilities:

Primary Duties & Responsibilities

• Transcribes medical documents, orders, and referrals in electronic medical record system.
• Files and routes all clinic documentation and inbound faxes.
• Completes requisitions/orders per Washington University guidelines.
• Screens patient inquiries, providing information according to departmental procedures and policies.
• Schedules appointments and procedures for Pediatric Allergy and Pulmonary patients including all multidisciplinary clinics.
• Prepares patient charts, including delivering work-ups.
• Serves as a liaison between patients, physicians and staff, providing routine information to patient inquiries.
• Assists administrative/clinical staff during peak times, vacations/illnesses.
• Assists with retrieval and delivery of reports, films, etc.
• Additional duties as assigned.
  
  

Working Conditions

• Normal office environment.
  
  

Physical Effort

• Typically sitting at desk or table.
  
  

Equipment

• Office equipment.
  
  

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Education:

Required Qualifications

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications:

No specific certification is required for this position.

Work Experience:

Medical Office Setting (3 Years)

Skills:

Not Applicable

Driver's License:

A driver's license is not required for this position.

Preferred Qualifications:

More About This Job

• High school diploma or equivalent.
• 3 years experience medical office setting.
• Ability to type and use various software packages.
• Working knowledge of medical terminology.
• Effective verbal, written and interpersonal communication skills.
• Demonstrated decision-making skills and ability to work independently.
  
  

Education:

Preferred Qualifications

Associate degree

Certifications:

No additional certification beyond what is stated in the Required Qualifications section.

Work Experience:

No additional work experience beyond what is stated in the Required Qualifications section.

Skills:

Communication, Decision Making, Medical Terminology, Microsoft Office, Software Packages, Working Independently

Grade

G07-H

Salary Range

$19.29 - $29.91 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
  
  

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
  
  

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
  
  

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Washington University is dedicated to building a community of individuals who are committed to contributing to an inclusive environment – fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Health Care Provider

• Industries

  Higher Education

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