Medical Secretary/ Ada Clinic

Oklahoma Heart Hospital; Ada (OK); On-site; USD 35,000 - 55,000; Full time

Benefits offered by this job

Medical, Dental, Vision coverage

401(k) with employer match

Disability coverage

PTO

EAP

Education opportunities

Job summary

Oklahoma Heart Hospital in Ada, OK is seeking a dedicated administrative assistant to support physicians and care teams. You will perform medical terminology-based tasks, scheduling, billing support, and chart management across multiple sites.

The role requires a high school diploma and 1+ year of medical office experience; familiarity with Cerner is a plus. Join a team focused on patient care excellence within our heart care network.

Qualifications

• Education: High school diploma or equivalent required.
• Experience: 1+ year of medical office experience preferred.
• Ability to work with medical terminology and hospital procedures.

Responsibilities

• Answer and route phone calls; greet and direct visitors.
• Schedule office visits, procedures, and diagnostics using Cerner across multiple locations.
• Maintain and update medical records, charts, and correspondence.
• Complete insurance forms and patient intake documents.
• Operate office equipment and use software to create reports, letters, and records.
• Order and manage office supplies.
• Assist physicians with correspondence, reports, and meeting prep.
• Handle messages, lab results, and file transmissions via mail, email, or fax.
• Schedule and confirm diagnostic tests, surgeries, and consultations.
• Coordinate with pharmaceutical reps for lunches and meetings.
• Manage physician's calendar and travel for rural clinics.

Skills

Medical terminology

Scheduling

Cerner software

Communication

Education

High school diploma or equivalent

Tools

Cerner

Job description

Overview

Join Our Team at Oklahoma Heart Hospital (OHH)

ONE TEAM. ALL HEART. At OHH, we believe that patient care is truly at the heart of everything we do. Our dedicated team members are involved in every step of our patients' journeys, bringing hope, compassion, and healing to both patients and their families. Together with our physicians and caregivers, we're shaping the future of heart care in Oklahoma by serving the state and leading the nation.

Why You'll Love Working Here:

• Comprehensive Benefits:
  • Medical, Dental, and Vision coverage
  • 401(k) plan with employer match
  • Long-term and short-term disability
  • Employee Assistance Programs (EAP)
  • Paid Time Off (PTO)
  • Extended Medical Benefits (EMB)
  • Opportunities for continuing education and professional growth

Please note that benefits may vary by position, and some roles (like PRN, Flex, Float, etc.) may have exclusions. For eligible positions, benefits start on your first day!

We can't wait for you to join our heart-centered team!

Responsibilities

Perform administrative duties utilizing specific knowledge of medical terminology and hospital, clinic, or laboratory procedures. Duties include scheduling office appointments, procedures, billing patients, and compiling and recording medical charts, reports, and correspondence.

Primary Duties:

• Answer and route phone calls; greet and direct visitors
• Schedule office visits, procedures, and diagnostics using Cerner across multiple locations
• Maintain and update medical records, charts, and correspondence
• Complete insurance forms and patient intake documents
• Operate office equipment and use software to create reports, letters, and records
• Order and manage office supplies
• Assist physicians with correspondence, reports, and meeting prep
• Handle messages, lab results, and file transmissions via mail, email, or fax
• Schedule and confirm diagnostic tests, surgeries, and consultations
• Coordinate with pharmaceutical reps for lunches and meetings
• Manage physician's calendar and travel for rural clinics

Qualifications

Education: High school diploma or equivalent required.

Experience: One (1) plus year of medical office experience preferred.

As part of our team, you are empowered to work collaboratively with our physicians and other caregivers, and play an integral role in setting the standard for excellence in patient care. Every team member at OHH plays an integral role in our patients' experience. They are the reason OHH continues to serve the state and lead the nation. Be part of the future of cardiac care.