Medical Secretary

UPMC; Altoona (PA); On-site; USD 38,000 - 48,000; Full time

Job summary

UPMC Sleep Lab is seeking a Medical Secretary to serve as receptionist, transcribe reports, and manage patient records in a fast-paced hospital setting.

The role requires a high school diploma and graduation from a Medical Secretarial Program, with at least two years of medical office experience. Strong computer skills and EPIC front desk experience are preferred. Full-time, 40 hours per week, Mon-Fri 8:00 a.m. to 4:30 p.m.

Qualifications

• Minimum two years of medical office receptionist/secretary experience.
• Graduate of Medical Secretarial Program.
• Excellent grammar and punctuation.
• Proficient in Microsoft Office; typing speed.

Responsibilities

• Serve as receptionist for the department and greet patients and visitors.
• File reports and other material onto patient charts.
• Answer telephone promptly and maintain communications.
• Charge patients' accounts using hospital computer systems.
• Take and relay messages timely.
• Assist in transcription of patient records.
• Sort and distribute mail.
• Maintain patient medical records neatly and current.
• Perform other office-related secretary duties.
• Meet general hospital employment requirements.

Skills

Grammar and punctuation

Computer skills

Typing

Interpersonal communication

Medical terminology

Education

High school diploma

Medical Secretarial Program graduate

Tools

EPIC front desk

Job description

Medical Secretary for the Sleep Lab

Fulltime 40 hrs Monday-Friday 8:00 a.m. to 4:30 p.m.

AFSCME union

Posted: September 9, 2026

Purpose

Serves as receptionist for the Department; transcribes reports; types other material from prepared copy, i.e., requisitions; files reports, authorizations, patient cards and other related material; prepares x-ray film folders for interpretation and for filing purposes.

Responsibilities

• Serves in capacity as receptionist in Department, including receiving of patients, visitors, and other guests and making sure they are handled in timely and proper manner.
• Files reports, correspondences and other related material accurately, efficiently, and in a timely manner onto patient's chart.
• Answers telephone promptly and courteously and maintains free flowing accurate communications.
• Accurately and efficiently charges patients' account by use of a hospital computer system.
• Takes and delivers messages and relays calls and messages in a timely and accurate manner.
• Demonstrates knowledge and ability to adapt to clinical treatment and instructional aspect of care to all stages of the life cycle and to various stages of health and disease.
• Performs typing/transcription of patient records and all other departmental documents and correspondence in a timely, efficient and accurate manner.
• Sorts and distributes incoming mail to appropriate department personnel in a timely and accurate manner.
• Performs any other office related functions that would be appropriate for a secretary in the Department.
• Maintains the patient medical records by keeping them neat, current, properly assembled and stored in proper place.
• Makes copies of reports as requested and forwards to requesting individual, department or physician.
• Must meet all general employment requirements of the Hospital and in addition:

Education and Formal Training Required

• High school graduate.
• Must be a graduate of a Medical Secretarial Program.

Experience Required

• Two years previous work experience in a medical office setting dealing with physicians/public/patients in the position of a medical secretary/receptionist.

Other qualifications

• Thorough knowledge of grammar and punctuation.
• Must have excellent computer skills to including Microsoft Professional Office Suite (or equivalent) experience. Need to be able to type efficiently when assigned to transcription.
• Ability to communicate with physicians, patients, and general public.
• Equipment used: Computer and peripheral devices, transcription software, and fax machine.

Preferred experience

• EPIC front desk experience
• Registration/scheduling and insurance authorization experience

Licensure, Certifications, and Clearances

• Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran