Medical Scheduler

Anovaworks; Richland (WA); On-site; USD 37,000 - 40,000; Full time

Benefits offered by this job

Medical, Dental & Vision

401(k) matching

Flexible Spending Account (FSA)

Paid Time Off

Job summary

AnovaWorks is seeking a scheduling coordinator to manage medical examinations for Hanford workers. You will gather accurate information, schedule exams, and answer questions about EJTA program assignments and appointments.

You will coordinate availability, optimize daily scheduling, interact with site personnel by phone and email, and maintain scheduling data and reports. The role requires strong customer service, MS Office skills, and a proactive approach to safety and compliance.

Qualifications

• High school diploma or equivalent.
• Previous work experience in a medical setting as a receptionist or equivalent.
• Excellent customer services skills.
• Strong computer skills with experience in Microsoft office or equivalent programs.

Responsibilities

• Determines which workers are due for exams and which exams should be included in an appointment.
• Prioritizes examination and schedules workers based on examiner availability, examination content, and work location.
• Coordinates available appointment times for multiple service appointments to minimize worker’s time away from work.
• Refines the schedule to meet daily and emergency needs of clients and patients.
• Operates the scheduling system and maintains system data according to established procedures.
• Interacts with Site personnel for day-to-day scheduling functions via phone and email.
• Enters scheduling system data to ensure accuracy and validity.
• Prepares various system reports according to established procedures.
• Develops, updates, reviews, and maintains scheduling procedures and desk instructions.
• Maintains and adheres to document control system to ensure uniform control documentation.
• May provide system training to scheduling system users.
• Assists the MSS manager or other occupational medical clinic management with preparation or analysis of scheduling data and reports upon request.
• Adheres to and fosters acceptable health and safety practices.
• Performs other related duties as assigned.

Skills

Customer service

Scheduling

Receptionist experience

Education

High school diploma or equivalent

Tools

Microsoft Office

Job description

Our Company

AnovaWorks is leading the way for innovative occupational health care. We are focused on building trusting relationships and bringing accessible, quality, empathy-based health care to the workforce for both the employer and the employee.

If you're seeking more than just a job, this is your opportunity to build a rewarding career with an organization that invests in its people, values innovation, and is passionate about improving lives through workplace health. This is your chance to be a part of our growing team!

Discover what makes AnovaWorks a great place to work and explore our career opportunities: Careers in Occupational Wellness | AnovaWorks

The Position

This position is responsible for scheduling Hanford workers for medical examinations. This position is responsible for gathering accurate information and making scheduling arrangements as well as responding to questions regarding medical exams, Employee Job Task Analysis (EJTA) program assignments and scheduled appointments.

Responsibilities

• Determined which workers are due for exams and which exams should be included in an appointment.
• Prioritizes examination and schedules workers based on examiner availability, examination content, and work location.
• Coordinates available appointment times for multiple service appointments to minimize worker’s time away from work.
• Refines the schedule to meet daily and emergency needs of clients and patients.
• Operates the scheduling system and maintains system data according to established procedures.
• Interacts with Site personnel for day-to-day scheduling functions via phone and email.
• Enters scheduling system data to ensure accuracy and validity.
• Prepares various system reports according to established procedures.
• Develops, updates, reviews, and maintains scheduling procedures and desk instructions.
• Maintains and adheres to document control system to ensure uniform control documentation.
• May provide system training to scheduling system users.
• Assists the medical support services (MSS) manager or other occupational medical clinic management with preparation or analysis of scheduling data and reports upon request.
• Adheres to and fosters acceptable health and safety practices.
• Performs other related duties as assigned.

Requirements

Education/ Experience

• High school diploma or equivalent.
• Previous work experience in a medical setting as a receptionist or equivalent
• Excellent customer services skills.
• Strong computer skills with experience in Microsoft office or equivalent programs.

BENEFITS

• Medical, Dental & Vision
• 401(k) matching
• Flexible Spending Account (FSA)
• Employee assistance program
• Life insurance
• Supplemental Insurance
• Holiday pay
• Paid Time Off
• Continuing Medical Education

Pay

$27.00 - $29.00 per hour

PM22