Medical Scheduler

TEEMA; Oshkosh (WI); On-site; USD 36,000 - 54,000; Full time

Job summary

TEEMA is seeking a Medical Program Assistant Associate (MPAA) to join our clinical team in an on-site, correctional setting. This role coordinates patient appointments, maintains medical records integrity, and supports communication across the unit to keep operations running smoothly.

The ideal candidate has at least 1 year of scheduling experience in healthcare or CNA/MA background, strong attention to detail, excellent communication, and BLS with AED training.

Qualifications

• Experience baseline: 1 year of patient scheduling in a clinical setting OR 1 year as CNA/MA.
• Adaptability to multi-task in a fast-paced clinical environment.
• Meticulous attention to data entry accuracy.
• Strong written, oral and interpersonal communication across teams.
• Active Basic Life Support (BLS) certification with AED training.

Responsibilities

• Schedule patient appointments and program schedules to maintain efficient clinical workflows.
• Maintain integrity of medical records, organizing, updating and archiving health information.
• Prepare, manage and distribute administrative correspondence across the unit.
• Facilitate release of medical information while ensuring privacy and compliance.
• Keep databases up-to-date and provide data retrieval/reporting support for governance.
• Provide first response support as needed within the facility.

Skills

Patient scheduling

Attention to detail

Communication skills

Adaptability

BLS AED certification

Education

1 year clinical scheduling OR CNA/MA experience

Job description

Medical Program Assistant Associate (MPAA) Medical Scheduler

Role Summary

Are you a highly organized healthcare professional who thrives in a fast-paced environment and loves keeping clinical operations running beautifully? We are seeking a proactive and detail-oriented Medical Program Assistant Associate (MPAA) to join our dynamic clinical team. In this central role, you will be the heartbeat of our Health Service Unit, providing essential scheduling and program coordination to support our patients, clinical staff, and administrative leaders. Balancing patient care coordination with vital medical records management, you will act as a welcoming guide for patients and a trusted partner to your colleagues. If you are looking for an inspiring opportunity to blend your medical administrative talents with your passion for patient advocacy, we invite you to make a meaningful impact with us!

Duties & Responsibilities

• Patient Care Scheduling: Masterfully coordinate patient appointments and program schedules, ensuring clinical workflows run efficiently and patients receive timely care.
• Medical Records Stewardship: Maintain the absolute integrity of our medical records system, overseeing the secure organizing, updating, and archiving of critical patient health information.
• Dynamic Communication: Professionally prepare, manage, and distribute incoming and outgoing administrative correspondence, acting as a clear communication bridge for the unit.
• Information Governance: Facilitate the accurate and timely release of medical information while maintaining strict patient privacy and regulatory compliance.
• Data Integration: Keep computer databases up-to-date and organized, providing smooth data retrieval and reporting to support strategic clinical governance.
• First Response Support: Maintain immediate readiness to perform life‑saving BLS and first aid to ensure patient safety and comfort within the facility until advanced emergency care arrives.
• Other duties as assigned.

Required Qualifications

• Experience Baseline: Minimum of 1 year of patient scheduling experience in a clinical setting OR 1 year of hands‑on experience working as a Certified Nursing Assistant (CNA) or Medical Assistant (MA).
• Adaptability: Proven ability to thrive and multi‑task within a fast‑paced clinical environment featuring competing priorities.
• Precision: Meticulous attention to detail with high data‑entry accuracy.
• Communication Excellence: Strong written, oral, and interpersonal communication skills to collaborate successfully across teams.
• Life Support: Active Basic Life Support (BLS) certification through the American Heart Association (AHA) along with completed training in the use of an Automated External Defibrillator (AED).

Location and Work Type

Work Type: Full‑Time Contract Position.

Work Setting: On‑site, Correctional setting