Medical Receptionist

TEEMA; Waupun (WI); On-site; USD 42,000 - 56,000; Full time

Job summary

TEEMA is seeking a Medical Program Assistant Associate (MPAA) to join our Health Service Unit. You will coordinate patient appointments, manage medical records, and support clinical governance while ensuring privacy compliance and accurate data handling.

The role combines patient advocacy with administrative duties in a fast-paced, on-site setting, including a correctional environment. Strong organization, communication, and BLS/AED training are required.

Qualifications

• Experience scheduling patients in a clinical setting or CNA/MA background.
• Ability to multi-task in a fast-paced clinical environment.
• High data-entry accuracy and meticulous attention to detail.
• Strong written, oral, and interpersonal communication across teams.
• Active Basic Life Support (BLS) certification and AED training.

Responsibilities

• Patient Care Scheduling: Coordinating appointments and program schedules for efficient clinical workflows.
• Medical Records Stewardship: Managing secure organizing, updating, and archiving of patient information.
• Dynamic Communication: Managing and distributing administrative correspondence within the unit.
• Information Governance: Ensuring release of medical information with patient privacy compliance.
• Data Integration: Keeping databases up-to-date for reporting and governance.
• First Response Support: Be ready to perform life-saving BLS/first aid until advanced care arrives.
• Other duties as assigned.

Skills

Experience scheduling

Adaptability

Precision

Communication

BLS AED certification

Job description

Medical Program Assistant Associate (MPAA)

Role Summary

Are you a highly organized healthcare professional who thrives in a fast-paced environment and loves keeping clinical operations running beautifully? We are seeking a proactive and detail-oriented Medical Program Assistant Associate (MPAA) to join our dynamic clinical team. In this central role, you will be the heartbeat of our Health Service Unit, providing essential scheduling and program coordination to support our patients, clinical staff, and administrative leaders. Balancing patient care coordination with vital medical records management, you will act as a welcoming guide for patients and a trusted partner to your colleagues. If you are looking for an inspiring opportunity to blend your medical administrative talents with your passion for patient advocacy, we invite you to make a meaningful impact with us!

Duties & Responsibilities

Patient Care Scheduling: Masterfully coordinate patient appointments and program schedules, ensuring clinical workflows run efficiently and patients receive timely care.

Medical Records Stewardship: Maintain the absolute integrity of our medical records system, overseeing the secure organizing, updating, and archiving of critical patient health information.

Dynamic Communication: Professionally prepare, manage, and distribute incoming and outgoing administrative correspondence, acting as a clear communication bridge for the unit.

Information Governance: Facilitate the accurate and timely release of medical information while maintaining strict patient privacy and regulatory compliance.

Data Integration: Keep computer databases up-to-date and organized, providing smooth data retrieval and reporting to support strategic clinical governance.

First Response Support: Maintain immediate readiness to perform life-saving BLS and first aid to ensure patient safety and comfort within the facility until advanced emergency care arrives.

Other duties as assigned.

Required Qualifications

Experience Baseline: Minimum of 1 year of patient scheduling experience in a clinical setting OR 1 year of hands-on experience working as a Certified Nursing Assistant (CNA) or Medical Assistant (MA).

Adaptability: Proven ability to thrive and multi-task within a fast-paced clinical environment featuring competing priorities.

Precision: Meticulous attention to detail with high data-entry accuracy.

Communication Excellence: Strong written, oral, and interpersonal communication skills to collaborate successfully across teams.

Life Support: Active Basic Life Support (BLS) certification through the American Heart Association (AHA) along with completed training in the use of an Automated External Defibrillator (AED).

Work Type: Full-Time Contract Position.

Work Setting: On-site, Correctional setting.