Medical Residency Program Coordinator

ummc; Jackson (MS); On-site; USD 42,000 - 65,000; Full time

Job summary

UMMC is seeking a Medical Residency Program Coordinator to support the Ophthalmology residency training program at Main Campus Jackson. The role involves ensuring accreditation compliance, coordinating rotations, and maintaining records while liaising with residents, faculty, and hospital departments.

You will manage recruitment processes, organize evaluations, and help implement orientation programs, policies, and program budgets in a fast-paced academic medical setting.

Qualifications

• Degree (Associate's or Bachelor's) and two years of administrative support experience.

Responsibilities

• Ensures compliance with program guidelines set by accrediting bodies and assists with site visits.
• Manages student placement processes and ERAS coordination.
• Develops orientation programs and provides guidance on academic issues.
• Contributes to policy creation and manages program budgets.
• Maintains program records, files, databases, and web content.
• Coordinates lectures, evaluations, and rotations for residents.

Skills

Communication

Organization

Problem-solving

Attention to detail

Time management

Education

Associate's or Bachelor's degree

Job description

Job Requisition ID: R00054120

Job Category: Professional and Technical

Organization: SOM-Ophthalmology-DBA

Location/s: Main Campus Jackson

Job Title: Medical Residency Program Coordinator

Job Summary

The Medical Residency Program Coordinator plays a vital role in the administration and daily operations of the residency training program. This position supports the department, faculty, and residents by ensuring compliance within their school accreditation requirements, managing program logistics, and maintaining accurate records. The coordinator oversees the recruitment process, schedules rotations, organizes evaluations, and serves as a key liaison between residents, faculty, hospital departments, and external accrediting bodies. Strong organizational skills, attention to detail, and the ability to manage multiple priorities in a dynamic environment are essential.

Education & Experience

Education and Experience Required: Degree (Associate's or Bachelor's) and two (2) years of administrative support experience .

Certifications, Licenses or Registration required: N/A

Knowledge, Skills & Abilities

Demonstrates strong verbal and written communication skills to effectively coordinate with students, faculty, and external partners; excels in organization and problem-solving to manage complex placement logistics; maintains a high level of attention to detail in handling compliance and documentation; and effectively prioritizes tasks and manages time in a fast-paced, deadline-driven environment.

Responsibilities

• Ensures compliance with program guidelines set by state, national, and university accrediting bodies to maintain ongoing accreditation. Assists with site visit preparation and compiles required reports and surveys.
• Manages student placement processes in accordance with established protocols, including coordinating residency and fellowship matches via the Electronic Residency Application Service (ERAS).
• Develops and implements orientation programs; provides guidance on academic and programmatic issues as needed.
• Contributes to the creation and execution of departmental policies and procedures; assists in managing program budgets and expenditures.
• Oversees maintenance of program records, files, databases, and program-related web content to ensure accuracy and accessibility.
• Coordinates and supervises required educational activities, including scheduling, lectureships, and evaluations.
• Manages student and resident rotations, ensures appropriate scheduling, and monitors completion of all required evaluations.
• Independently plans and organizes lectureships and special events, including graduation banquets.
• Prepares Program Letters of Agreement (PLAs) and coordinates the ERAS and National Resident Matching Program (NRMP) interview process.
• Maintains Accreditation Data System and tracks updates related to the education programs.
• The duties listed are general in nature and are examples of the duties and responsibilities performed and are not meant to be construed as exclusive or all-inclusive. Management retains the right to add or change duties at any time.

Physical and Environmental Demands

Requires occasional working hours significantly beyond regularly scheduled hours, occasional travelling to offsite locations, occasional activities subject to significant volume changes of a seasonal/clinical nature, constant work produced subject to precise measures of quantity and quality, occasional bending, occasional lifting and carrying up to 10 pounds, occasional crouching/stooping, occasional kneeling, occasional