Medical Residency Program Coordinator - Department of Medicine

University of Mississippi Medical Center; Jackson (MS); On-site; USD 45,000 - 65,000; Full time

Job summary

The University of Mississippi Medical Center is seeking a Medical Residency Program Coordinator to support administration and daily operations of the residency training program. This role ensures accreditation compliance, manages program logistics, coordinates recruitment, schedules rotations, and serves as a key liaison among residents, faculty, hospital departments and accrediting bodies.

Responsibilities include ERAS/NRMP coordination, orientation development, recordkeeping, and assisting

Qualifications

• Strong verbal and written communication skills for coordinating with students, faculty and external partners.
• Excellent organizational abilities and attention to detail for managing complex placement logistics and compliance.

Responsibilities

• Ensure compliance with accreditation standards at state, national and university levels.
• Coordinate residency and fellowship placements via ERAS and NRMP where applicable.
• Assist with site visits, reports and surveys to support ongoing accreditation.
• Develop orientation programs and guidance on academic and programmatic issues.
• Help create and enforce departmental policies, manage program budgets and expenditures.
• Maintain accurate records, databases and web content related to the program.

Skills

Communication

Organization

Time management

Problem-solving

Education

Associate's or Bachelor's degree

Job description

Job Summary

The Medical Residency Program Coordinator plays a vital role in the administration and daily operations of the residency training program. This position supports the department, faculty, and residents by ensuring compliance within their school accreditation requirements, managing program logistics, and maintaining accurate records. The coordinator oversees the recruitment process, schedules rotations, organizes evaluations, and serves as a key liaison between residents, faculty, hospital departments, and external accrediting bodies. Strong organizational skills, attention to detail, and the ability to manage multiple priorities in a dynamic environment are essential.

Education & Experience

Education and Experience Required: Degree (Associate's or Bachelor's) and two (2) years of administrative support experience.

Certifications, Licenses or Registration required: N/A

Knowledge, Skills & Abilities

Demonstrates strong verbal and written communication skills to effectively coordinate with students, faculty, and external partners; excels in organization and problem-solving to manage complex placement logistics; maintains a high level of attention to detail in handling compliance and documentation; and effectively prioritizes tasks and manages time in a fast-paced, deadline-driven environment.

Responsibilities

• Ensures compliance with program guidelines set by state, national, and university accrediting bodies to maintain ongoing accreditation.
• Assists with site visit preparation and compiles required reports and surveys.
• Manages student placement processes in accordance with established protocols, including coordinating residency and fellowship matches via the Electronic Residency Application Service (ERAS).
• Develops and implements orientation programs; provides guidance on academic and programmatic issues as needed.
• Contributes to the creation and execution of departmental policies and procedures; assists in managing program budgets and expenditures.
• Oversees maintenance of program records, files, databases, and program-related web content to ensure accuracy and accessibility.
• Coordinates and supervises required educational activities, including scheduling, lectureships, and evaluations.
• Manages student and resident rotations, ensures appropriate scheduling, and monitors completion of all required evaluations.
• Independently plans and organizes lectureships and special events, including graduation banquets.
• Prepares Program Letters of Agreement (PLAs) and coordinates the ERAS and National Resident Matching Program (NRMP) interview process.
• Maintains Accreditation Data System and tracks updates related to the education programs.

Physical and Environmental Demands

Requires occasional working hours significantly beyond regularly scheduled hours, occasional travelling to offsite locations, occasional activities subject to significant volume changes of a seasonal/clinical nature, constant work produced subject to precise measures of quantity and quality, occasional bending, occasional lifting and carrying up to 10 pounds, occasional crouching/stooping, occasional kneeling, occasional reaching, frequent sitting, occasional standing, occasional twisting, and occasional walking. (occasional-up to 20%, frequent-from 21% to 50%, constant-51% or more)

Time Type

Full time

FLSA Designation/Job Exempt

Yes

Pay Class

Salary

FTE %

100

Work Shift

Day

Benefits Eligibility

Grant Funded: No

Job Posting Date

09/22/2026

Job Closing Date

09/26/2026

About the University

The University of Mississippi Medical Center is committed to educating the next generation of health professionals, discovering new cures and treatments and providing the highest quality health care. We foster environments that support respect, compassion and belonging for all faculty, staff and students as well as patients and visitors. Our employment, academic, research and clinical care practices reflect these commitments.

EEO / Non-Discrimination Statement

UMMC is an equal opportunity employer and prohibits discrimination and harassment on the basis of race, color, national origin (including limited English proficiency and primary language), disability, age, sex (as that term is defined in applicable laws such as 45 CFR § 92.101(a)(2) and binding court decisions), religion, genetic information, veteran's status and any other status protected by applicable law. UMMC also prohibits retaliation against those who report discrimination or harassment and against those who participate in the Medical Center's investigation and handling of such reports. Further, UMMC complies with all applicable statutes, regulations and executive orders regarding sex discrimination, sexual harassment, domestic and dating violence, sexual assault and stalking, including but not limited to Title IX of the Education Amendments of 1972 and its implementing regulations which prohibit discrimination on the basis of sex in any education program or activity UMMC operates including in admission and employment, the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistic Act (Clery Act) and the Campus Sexual Violence Elimination Act (SaVE Act). UMMC's commitment to nondiscrimination applies to all of its programs, services, opportunities and activities, including but not limited to all employment, academic, research and clinical care practices and extends to all students, applicants for admission, employees, applicants for employment, affiliates, subcontractors, on-site contractual staff, third party or community members, visitors to any of our campuses and others participating in UMMC programs or receiving UMMC services. With respect to employment in particular, this commitment applies to all employment decisions including but not limited to recruitment, employment, training, promotion, compensation, benefits, disciplinary actions and termination. UMMC maintains an affirmative action program in accordance with applicable laws. Consistent with these laws, UMMC takes affirmative action to recruit, employ, advance and prevent discrimination against qualified individuals.

Complaint Process

You may request additional information, accommodation or file a complaint through the applicable process identified below.

Inquiries or complaints relating to discrimination or other employment issues may be referred to the Office of Employee Relations, 2500 North State Street, Jackson, Mississippi 39216-4505 or emailed to [e-mail].

If you are a UMMC Student who needs more information or needs to file a complaint, please click here.

You may also report any allegations of UMMC’s noncompliance with any legal requirement using UMMC’s Compliance Line.

If you are anyone who has experienced, witnessed or otherwise has knowledge of any alleged violation of UMMC’s Title IX policy, please click here.

If you are a Visitor/Patient who needs more information or needs to file a complaint, please click here.

2026 Benefits at a Glance - University of Mississippi Medical Center

University of Mississippi Medical Center