Medical Records, Transportation Coordinator and Central Supply Clerk

CCH Healthcare

Cincinnati (OH)

On-site

USD 42,000 - 58,000

Full time

14 days+

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Benefits offered by this job

Competitive pay

Benefits package

Paid time off

Health insurance

Dental and vision

Retirement savings

Career growth

Team environment

Job summary

CCH Healthcare in Cincinnati is seeking a full-time Medical Records, Transportation Coordinator & Central Supply Clerk to support patient care operations by managing EMR documentation, coordinating resident transportation, and overseeing supply inventory. The role blends regulatory compliance (HIPAA), records management, and logistics to keep clinical teams efficient.

Ideal candidates are detail-oriented, able to multitask, and proficient with EMR systems and Microsoft Office in a fast-paced

Qualifications

Knowledge of HIPAA regulations and medical records procedures.
Strong organizational, communication, and multitasking skills.
Experience with EMR/EHR systems preferred.
Proficiency with Microsoft Office and healthcare software systems.
Ability to prioritize tasks and work independently in a fast-paced healthcare environment.

Responsibilities

Maintain accurate and confidential EMR and resident charts.
Ensure medical records are complete, and compliant with HIPAA and policies.
File, scan, retrieve, and maintain patient documentation.
Assist with audits, admissions, discharges, and record retention procedures.
Support administrators, nurses, and clinical staff with documentation requests.
Schedule and coordinate resident transportation to appointments and services.
Communicate with vendors, providers, residents, and families to ensure timely transport.
Track transportation schedules and records of appointments.
Resolve scheduling conflicts and provide exceptional customer service.
Manage central supply inventory, PPE, and facility materials.
Monitor inventory levels and submit orders for stock.
Receive, organize, distribute, and track supplies facility-wide.
Maintain clean, organized supply rooms and compliant procedures.
Assist with inventory control, purchasing, and cost management.
Collaborate with interdisciplinary teams to optimize resident care.

Skills

HIPAA compliance knowledge

Organizational skills

Communication

Multitasking

Independent work

Education

High school diploma or equivalent

Tools

EMR/EHR systems

Microsoft Office

Job description

Medical Records, Transportation Coordinator & Central Supply Clerk

Full-Time Position

Join our healthcare team in a rewarding multi-functional role that combines Medical Records management, Transportation Coordination, and Central Supply responsibilities. This position is ideal for an organized, detail-oriented professional who enjoys supporting patient care operations, maintaining regulatory compliance, coordinating resident transportation, and managing healthcare supplies in a fast-paced skilled nursing and rehabilitation environment.

Position Summary

As the Medical Records, Transportation Coordinator & Central Supply Clerk, you will play a vital role in ensuring accurate patient documentation, coordinating resident transportation services, and maintaining inventory levels for clinical and operational departments. This position supports the interdisciplinary healthcare team by helping maintain compliance with healthcare regulations, ensuring timely transportation scheduling, and organizing medical and facility supplies that contribute to exceptional resident care.

Key Responsibilities

Medical Records

Maintain accurate and confidential electronic medical records (EMR) and resident charts.
Ensure medical records are complete, organized, and compliant with healthcare regulations, HIPAA requirements, and facility policies.
File, scan, retrieve, and maintain patient documentation and medical records.
Assist with medical record audits, compliance reviews, admissions, discharges, and record retention procedures.
Support healthcare administrators, nurses, and clinical staff with documentation requests.

Transportation Coordination

Schedule and coordinate resident transportation to physician appointments, dialysis treatments, specialist visits, and other healthcare services.
Communicate with transportation vendors, healthcare providers, residents, and families to ensure timely transportation arrangements.
Track transportation schedules and maintain accurate records of appointments and transportation activities.
Resolve scheduling conflicts and provide exceptional customer service to residents and families.

Central Supply

Manage central supply inventory, including medical supplies, nursing supplies, personal protective equipment (PPE), and facility materials.
Monitor inventory levels and submit orders to maintain appropriate supply stock.
Receive, organize, distribute, and track supplies throughout the facility.
Maintain supply rooms in a clean, organized, and compliant manner.
Assist with inventory control, purchasing processes, and cost management efforts.

Qualifications

High school diploma or equivalent required.
Previous experience in medical records, healthcare administration, central supply, inventory management, transportation coordination, admissions, or long-term care preferred.
Knowledge of HIPAA regulations and medical records procedures.
Strong organizational, communication, and multitasking skills.
Experience working with electronic medical records (EMR/EHR systems) preferred.
Proficiency with Microsoft Office and healthcare software systems.
Ability to prioritize tasks and work independently in a fast-paced healthcare environment.

Why Join Our Team?

We are committed to providing outstanding care and creating a supportive environment for our residents and employees. You'll become part of a dedicated healthcare team focused on excellence in skilled nursing, rehabilitation services, long-term care, healthcare administration, medical records management, resident transportation, and supply chain operations.

Benefits