Medical Records Technician (Document Imaging)

University Hospital; Newark (NJ); On-site; USD 39,013 - 40,887; Full time

Benefits offered by this job

Medical & Prescription Drug Coverage

Dental & Vision Insurance

HSA & FSA

Disability Insurance

Pension Plan

Employee Assistance Program

Professional Development

Job summary

University Hospital is hiring a Medical Records Technician (Document Imaging) to prepare and scan paper records, index them electronically, and ensure accurate accessibility for patient care.

The role requires confidentiality, attention to detail, and proficiency in Windows and Microsoft Office. Experience with Clintegrity 360 and Epic is preferred, with flexibility to work evenings or weekends as needed.

Qualifications

• High school diploma or GED required.
• Minimum 3 years of medical records experience; or 1 year in HIM/HIT program with enrollment.
• Experience with Clintegrity 360 and Epic preferred.
• Ability to read/write/speak fluent English.
• Strong communication and organizational skills.
• Proficiency in Windows, Excel, Outlook, and shared file systems.

Responsibilities

• Picks up paper medical records from University Hospital campus while maintaining confidentiality.
• Indexes records within 12 hours of pickup.
• Verifies patient name, medical record number, and account number on paper records.
• Reviews scanned images for readability and proper alignment.
• Performs basic medical record release tasks as needed.

Skills

Attention to detail

Confidentiality

Fluent English

Education

High school diploma or GED

Tools

Clintegrity 360

Epic EHR

Windows OS

Microsoft Office (Excel, Outlook)

Job description

Overview

About the Role

The primary purpose of the Medical Records Technician (Document Imaging) position is to prepare documents for, scan documents into and accurately index paper medical records using the electronic document imaging system so they are available electronically for all patient needs.

Responsibilities

What You’ll Do

• Picks up paper medical records from entire University Hospital campus when assigned and as needed while maintaining confidentiality standards and following all department and hospital policies and procedures.


• Assures all records picked up are indexed within 12 hours of pick up.


• Confirms patient name, medical record number, and account number on paper medical record to be imaged.


• As records are being indexed, views the scanned images on the screen to confirm all images can be read and are properly aligned.


• Performs basic medical record release function or ensures that records are provided in a timely manner as needed to cover in the absence of Release of Information staff.

Qualifications

What You’ll Bring

• High school diploma or GED equivalent required.


• Minimum of three (3) years of experience in medical records-related work required; or
  
  
  
  • Completion of at least one (1) year and continued enrollment in a Health Information Management (HIM) or Health Information Technology (HIT) program may be substituted for the required experience.
  
  
  
  

• Prior experience with a medical records encoder (Clintegrity 360) and Epic electronic health record system preferred.


• Ability to read, write, and speak fluent English.


• Strong verbal and written communication skills required.


• Ability to perform job duties, follow directions, and make decisions with minimal supervision.


• Working knowledge of computers and internet navigation required.


• Proficiency in Windows and Microsoft Office applications, particularly:
  
  
  
  • Excel
  
  
  • Outlook
  
  
  • Shared file systems
  
  
  
  

• Detail-oriented with a high level of accuracy and organization.


• Demonstrates professionalism, tact, and diplomacy when interacting with internal and external customers.


• Ability to work evenings and weekends, as needed.

What We Offer

• Medical & Prescription Drug Coverage


• Dental & Vision Insurance


• Health Savings Account (HSA) & Flexible Spending Account (FSA)


• Short- & Long-Term Disability Insurance


• Pension Plan


• Pet Insurance


• Employee Assistance Program (EAP)


• Professional Development

Compensation

In compliance with New Jersey’s Pay Transparency Act, the hourly range for this position is TC/1875: Probationary Rate $28.32- Job Rate $28.82- Two (2) Year Rate $29.68. University Hospital considers multiple factors when determining compensation, including (but not limited to) the scope and responsibilities of the position, the candidate’s relevant work experience, education and training, key skills, internal equity, market data, and organizational needs.

About Us

University Hospital is one of the nation’s leading academic medical centers. As the principal teaching affiliate of Rutgers New Jersey Medical School and the only state-certified Level 1 Trauma Center in Northern New Jersey, University Hospital is training the next generation of physicians and advancing science to discovery while taking exceptional care of patients, regardless of their financial situation.

We encourage candidates from all backgrounds to apply. If you want to grow your career in healthcare while serving a vibrant community, we’d love to meet you