Medical Records Technician

Talentify; Fort Drum (NY); On-site; USD 42,000 - 64,000; Full time

Job summary

Guthrie Army Health Clinic at Fort Drum, NY is seeking a Medical Records Specialist to manage patient records and ensure compliance with HIPAA and privacy regulations.

You will screen correspondence, verify eligibility, register beneficiaries in the electronic record system, and support quality audits. Federal Direct Hire Solicitation emphasizes suitability and immunization requirements, with consideration for salary negotiation.

Qualifications

• Background investigation is required prior to appointment.
• Appointment subject to suitability/fitness determination.
• Immunizations/vaccinations required unless exempted by a licensed physician.

Responsibilities

• Receive and screen incoming correspondence from patients and providers.
• Verify patient eligibility and register beneficiaries in the electronic record system.
• Update patient demographics, insurance, and healthcare profile for access to care.
• Conduct HIPAA compliance audits and coordinate investigations with MEDDAC.
• Review ROI requests ensuring HIPAA, Privacy Act, and FOIA compliance.
• Process and track medical records including retrieval, copying, and retirement.
• Audit medical records for accuracy, billing compliance, and data quality trends.

Skills

HIPAA compliance

Medical records management

Data quality audits

Communication

Tools

Electronic health records

Job description

About the Position:

This position is located within the Guthrie Army Health Clinic at Fort Drum, New York in the Patient Administration Division within the Guthrie Army Health Clinic.

Salary negotiation may be available for those candidates who are new to Federal service.

This is a Direct Hire Solicitation.

Duties

• Receive and screen incoming correspondence from patients, civilian providers, and other military treatment facilities.
• Verify patient eligibility, determine proper patient classification, and register beneficiaries in the electronic record system.
• Update patient demographics, insurance, and healthcare profile to ensure correct access to care, pharmacy, and appointments.
• Serve as HIPAA compliance officer conducting audits, data quality checks, and coordinating HIPAA investigations with MEDDAC.
• Review and respond to Release of Information (ROI) requests, ensuring compliance with HIPAA, Privacy Act, and FOIA.
• Extract medical information and prepare correspondence for external requests including VA, Disability Determination, insurers, and legal entities
• Process and track paper and electronic medical records, including requests, retrieval, copying, and retirement of hard-copy records.
• Perform audits of medical records for documentation accuracy, billing compliance, and participate in monthly DHA data quality reporting.
• Review and correct patient profile data in electronic health systems, reporting data quality issues and trends at DQ meetings.

Requirements

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• A Personnel Security Investigation is required.
• This position is subject to a background investigation to determine your suitability for Federal employment.
• This position is required to be screened for and obtain necessary immunizations/vaccinations (hepatitis, influenza, etc.), unless exempted by a licensed physician.