Medical Records Supervisor

Leeds Teaching Hospitals NHS Trust; University City (MO); On-site; USD 32,000 - 42,000; Full time

Job summary

Leeds Teaching Hospitals NHS Trust in the UK is recruiting a permanent Health Records Supervisor to join the Corporate & Health Records team. You will support a clerical staff team as it evolves from paper-based to electronic health records, with responsibilities including day-to-day staff management, rota coordination, and performance reporting.

We value clear communication, IT literacy, and a proactive approach to attendance management, appraisals and wellbeing conversations.

Qualifications

• GCSEs or equivalent and good literacy/numeracy.
• Previous clerical experience required.
• Proficiency with Microsoft Office; IT skills to handle databases.
• Ability to communicate with patients and colleagues professionally.

Responsibilities

• Support a team of clerical staff in managing health records.
• Coordinate rosters, generate reports and assist with attendance management.
• Conduct appraisals and 1:1 wellbeing conversations with staff.

Skills

Literate and numerate

Previous clerical experience

IT and computer literate

Communication with patients/customers

Team leadership

Flexibility and multitasking

Dignity and fairness

Education

GCSEs or equivalent

Tools

Microsoft Excel

Job description

Job Summary

Are you ready to use your administrative and organisational skills in a way that makes a positive impact on people's lives? If so, we have a fantastic opportunity to become a member of our Corporate & Health Records team within the Leeds Teaching Hospitals NHS Trust. We are looking to recruit a permanent Health Records Supervisor.

Job Description

For questions about this job, contact:

Vikki Tordoff
Health Records Manager
[e-mail]

Are you ready to use your administrative and organisational skills in a way that makes a positive impact on people's lives? If so, we have a fantastic opportunity to become a member of our Corporate & Health Records team within the Leeds Teaching Hospitals NHS Trust. We are looking to recruit a permanent Health Records Supervisor.

Reporting to the Administration Manager your role will be to support a team of clerical staff in transforming the health records service from a predominantly paper-based service towards a comprehensive electronic based health record (EHR). This involves day to day staff management, rota coordination, generating reports, support with attendance management, appraisals and 1:1 wellbeing conversations.

Applicants should have a good standard of written and verbal communication skills as well as been competent in the use of Microsoft office packages. Previous administrative experience is also required, however full training will be given with an induction period.

In return, we can offer you a varied, interesting, and challenging role working as part of a fantastic team and offering all the support you need to learn at pace and achieve your career ambitions.

Why you should join our Team

DIT at LTHT is a highly motivated and inclusive place to work. We hold our Leeds Way Values in high esteem and respect all colleagues. Within the trust we are always looking to improve and give the best service possible, and we are looking for individuals with the same drive to join us.

The Health Records Department sits within the DIT CSU and are friendly, supportive and work collaboratively towards achieving one common goal.

We are highly motivated due to the operational demands on the service. We work closely with teams within the service and alongside clinical teams across the Trust. It's an exciting time to join us, as we continue our journey towards becoming more digital.

We'd love to consider your application if you want to be a part of delivering operational services that allow patients to be treated effectively across Leeds.

If you choose to use Al tools to complete your application, please take the time to edit and personalise your application and ensure that the language used reflects your behaviours, ideas and values. We want to understand what you can bring to LTHT and your reasons for applying, not a version of these created by AI. AI is a tool, it is not a replacement for your thoughts, experience and ideas.

What You Will Bring To The Role

• Literate and numerate (GCSEs or equivalent)
• Previous clerical experience
• IT and computer literate – I.E. Competent within the use of spreadsheet/excel databases
• Experience of dealing with patients/customers in a professional setting
• Commitment to creating and sustaining good working relationships with clinical and managerial staff at all levels in the Trust.
• Demonstrates high level of flexibility within their work, the ability to learn quickly and to multi-task
• Able to communicate effectively with users at all levels and from all backgrounds
• Have a responsible approach to problems showing initiative and taking control of situations when appropriate before they get out of hand
• Ability to adapt to an ever-changing environment and lead teams through change processes
• Respect and treat with dignity and fairness staff, patients, public and carers.

PLEASE SEE THE ATTACHED JOB DESCRIPTION FOR FURTHER INFORMATION ABOUT THIS VACANCY.

About Leeds Teaching Hospital NHS Trust

Our Trust values

The Leeds Way is working together to support each other and deliver the best possible care to patients.

We are….

• Responsible
• Open and Honest
• One Team
• Kind

Our Trust priorities

Our purpose:

Excellent, safe and sustainable care for every patient every time

Our Priorities

• People
• Improvement and Innovation
• Partnerships
• Outcomes
• Sponsorship Eligibility

To comply with UK Government regulations on Skilled Worker sponsorship, Leeds Teaching Hospital NHS Trust is unable to provide sponsorship to applicants who do not meet the eligibility criteria or the salary threshold concessions set out under the Skilled Worker visa route. Please take this into consideration before submitting your application. Full guidance on these concessions, including details of who may qualify, can be found here.

We reserve the right to close this advert early if we receive a high number of suitable applications.