Medical Records Coordinator

HCA Healthcare, Inc.; Wichita (KS); On-site; USD 25,000 - 36,000; Full time

Benefits offered by this job

Comprehensive benefits

Counseling services

Paid time off

401(k) plan with match

Tuition assistance

Life insurance

Disability coverage

Job summary

Wesley Woodlawn Hospital & ER in Wichita, KS is seeking a Medical Records Coordinator to support day-to-day HIM clerical activities and act as the on-site contact when the HIM Leader is away. You will assist with HPF/MPF workflows, unbilled accounts, and records processing.

The role emphasizes records management, employee training, and ensuring timely retrieval and completion of medical records across departments. RHIA/RHIT preferred and a high school diploma is expected.

Qualifications

• High school diploma or equivalency preferred.
• A minimum of one year of HIM department experience with a concentration in incomplete record management is strongly preferred.
• RHIA or RHIT preferred.

Responsibilities

• Initial on-site point of contact when HIM Leader is off-site for Facility Leadership and Medical Staff.
• Assist the HIM Leader with FPO duties (if applicable).
• Assist the HIM Leader with Records Management duties.
• Assists Facility HIM Clerks and Birth Certificate Clerks with questions.
• Assists Facility HIM Leader in employee training and development.
• Enters applicable unbilled reason codes into HPF and MEDITECH on a daily basis.
• Adheres to documented and established workflow guidelines as it relates to managing facility HPF/MPF work queues and 3M 360 Encompass worklists.
• Assists in the processing of walk-in requests for Release of Information.
• Requests and returns paper records from off-site storage as applicable.
• Retrieves discharged medical records from various nursing units and ancillary departments as needed.
• Assists in reconciling retrieved medical records against patient discharge listings working closely with patient care units to ensure receipt of all records no later than the morning after discharge/visit.
• Ensures that facility based HIM function productivity and quality standards are maintained or exceeded.
• Assists physicians in record completion activities.
• Provides training and education of record completion enabling technology (e.g., HPF/MPF,MEDITECH, 3M 360 Encompass).

Education

High school diploma or equivalency

RHIA or RHIT

Job description

Schedule: Monday - Friday; 8am to 4:30pm.

Do you want to join an organization that invests in you as a Medical Records Coordinator? At Wesley Woodlawn Hospital & ER, you come first. HCA Healthcare has committed up to $300 million in programs to support our incredible team members over the course of three years.

Job Summary and Qualifications

As a Medical Records Coordinator, you will be responsible for assisting as needed in the day-to-day HIM departmental clerical activities (e.g. working the Horizon Patient Folder (HPF)/McKesson Patient Folder (MPF) workflow queues, resolving unbilled accounts, facilitating the physician suspension process, etc.). You will serve as the on- site initial point of contact when the HIM Leader is off-site for the Facility Leadership and the Medical Staff. You will serve as facility liaison to the Facility HIM Leader and Regional HIM Director as needed.

What you will do in this role:

• Initial on-site point of contact when HIM Leader is off-site for Facility Leadership and Medical Staff.

• Assist the HIM Leader with FPO duties (if applicable).

• Assist the HIM Leader with Records Management duties.

• Assists Facility HIM Clerks and Birth Certificate Clerks with questions.

• Assists Facility HIM Leader in employee training and development.

• Enters applicable unbilled reason codes (URCs) into HPF and MEDITECH on a daily basis.

• Adheres to documented and established workflow guidelines as it relates to managing facility HPF/MPF work queues and 3M 360 Encompass worklists.

• Assists in the processing of walk-in requests for Release of Information.

• Requests and returns paper records from off-site storage as applicable.

• Retrieves discharged medical records from various nursing units and ancillary departments as needed.

• Assists in reconciling retrieved medical records against patient discharge listings working closely with patient care units to ensure receipt of all records no later than the morning after discharge/visit.

• Ensures that facility based HIM function productivity and quality standards are maintained or exceeded.

• Assists physicians in record completion activities.

• Provides training and education of record completion enabling technology (e.g., HPF/MPF,MEDITECH, 3M 360 Encompass).

What qualifications you will need:

• High school diploma or equivalency preferred.

• A minimum of one year of HIM department experience with a concentration in incomplete record management is strongly preferred.

• RHIA or RHIT preferred

Benefits

Wesley Woodlawn Hospital & ER, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive benefits for medical, prescription drug, dental, vision, behavioral health and telemedicine services

• Wellbeing support, including free counseling and referral services

• Time away from work programs for paid time off, paid family leave, long- and short-term disability coverage and leaves of absence

• Savings and retirement resources , including a 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service), Employee Stock Purchase Plan, flexible spending accounts, preferred banking partnerships, retirement readiness tools, rollover support and financial wellbeing counseling

• Education support through tuition assistance, student loan assistance, certification support, dependent scholarships and a partnership with Galen College of Nursing

• Additional benefits for fertility and family building, adoption assistance, life insurance, supplemental health protection plans, auto and home insurance, legal counseling, identity theft protection and consumer discounts

Learn more about Employee Benefits (https://careers.hcahealthcare.com/pages/employee-benefits-and-rewards)

Note: Eligibility for benefits may vary by location.

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Parallon provides full-service revenue cycle management, or total patient account resolution, for HCA Healthcare. Our services include scheduling, registration, insurance verification, hospital billing, revenue integrity, collections, payment compliance, credentialing, health information management, customer service, payroll and physician billing. We also provide full-service revenue cycle management as well as targeted solutions, such as Medicaid Eligibility, for external clients across the country. Parallon has over 17,000 colleagues, and serves close to 1,000 hospitals and 3,000 physician practices, all making an impact on patients, providers and their communities.

HCA Healthcare has been recognized as one of the World’s Most Ethical Companies® by the Ethisphere Institute more than ten times. In recent years, HCA Healthcare spent an estimated $3.7 billion in cost for the delivery of charitable care, uninsured discounts, and other uncompensated expenses.

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"Good people beget good people."- Dr. Thomas Frist, Sr.

HCA Healthcare Co-Founder

We are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.