Medical Records Specialist

WYANDOT MEMORIAL HOSPITAL; Upper Sandusky (OH); On-site; USD 43,000 - 62,000; Full time

Job summary

Wyandot Memorial Hospital is seeking a dedicated Medical Records Specialist to maintain accurate patient records, review requests, and ensure compliant release of protected health information. The role involves assembling and scanning medical records, identifying deficiencies, and maintaining the master patient index.

The position requires attention to detail, strong organizational skills, and the ability to work independently while respecting confidentiality.

Qualifications

• Knowledge of medical terminology and coding practices preferred.
• Excellent organizational and multitasking abilities.
• Strong verbal and written communication skills.
• Ability to handle confidential information with discretion.
• Proficiency with computer systems and adaptability to new software.

Responsibilities

• Assemble, review, and scan patient records for completeness and accuracy.
• Process requests for medical records from patients, departments, insurers, and providers.
• Ensure release of protected health information complies with privacy regulations.
• Maintain the master patient index and resolve patient identity issues.
• Perform chart corrections related to patient identity and record accuracy.
• Answer calls, manage messages, and handle record requests.
• Assist with scanning and other departmental duties as needed.

Skills

Medical terminology

Confidentiality

Data entry

Attention to detail

Communication skills

Education

High school diploma or equivalent

Tools

Epic

Master Patient Index

Job description

Join our team at Wyandot Memorial Hospital, where you’ll find a supportive, community-focused environment, excellent benefits, and the opportunity to make a real difference in the lives of our patients. Be part of a dedicated team that values teamwork, professional growth, and a strong commitment to compassionate, high-quality care.The Medical Records Specialist position is part of the Medical Records department and is a full-time role working approximately 80 hours per two-week pay period. This position is responsible for maintaining accurate and complete patient records, processing medical record requests, and ensuring the appropriate release of protected health information in accordance with hospital policies. Responsibilities include assembling and scanning medical records, identifying documentation deficiencies, maintaining the master patient index, and resolving patient identity issues. Standard working hours are primarily Monday through Friday, 8:30 AM–5:00 PM, with flexibility to adjust hours based on departmental needs.QualificationsHigh school diploma or equivalent required.Knowledge of medical terminology preferred.Epic experience or training preferred.Strong computer skills and the ability to learn new systems.Excellent organizational skills and the ability to multitask.Strong attention to detail and accuracy.Ability to work independently and exercise sound judgment.Excellent verbal and written communication skills.Ability to maintain confidentiality and handle protected health information appropriately.Strong critical thinking and problem-solving skills.Demonstrated initiative, professionalism, customer service, and teamwork.Key ResponsibilitiesAssemble, review, and scan patient medical records to ensure completeness and accuracy.Identify and follow up on deficiencies in medical records.Process requests for medical records from patients, hospital departments, insurance companies, and other healthcare providers in accordance with hospital policies.Ensure the appropriate release of protected health information in compliance with privacy requirements.Maintain the master patient index and identify and resolve patient identity issues.Perform chart corrections related to patient identity and medical record accuracy.Answer telephone calls and manage messages and record requests.Assist with scanning and other departmental duties as needed.Maintain confidentiality and comply with hospital policies and applicable regulations.Perform other duties as assigned.