Medical Records Processing Specialist Onsite

CL 03b2f044 9464 4eca acb3 b0f8d383c28a; Sylacauga (AL); On-site; USD 28,000 - 40,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401k matching

Remote opportunities

Paid time off

Volunteer day

Job summary

HealthMark in Sylacauga, AL seeks an Onsite Medical Records Processing Specialist to handle ROI requests with accuracy and within tight turnaround times. You will maintain confidentiality, verify PHI release, and support a secure workflow in a HIPAA-compliant environment.

This entry-level role emphasizes fast learning, reliability, and team collaboration while delivering excellent customer service and precise records processing in a fast-paced health information setting.

Qualifications

• Fast learner, dependable, team player, positive attitude.

Responsibilities

• Process all ROI requests in a timely and efficient manner.
• Maintain 100% ROI accuracy.
• Meet 24-hour turnaround for non-STAT ROI requests.
• Perform quality checks to ensure accuracy and confidentiality.
• Handle PHI securely in accordance with HIPAA and policies.
• Keep records orderly and assist with facility guidance updates.
• Provide excellent customer service and effective communication.

Skills

Fast learner

Dependable

Team player

Positive attitude

Job description

Who We Are:

With a diverse team of more than 800 people, HealthMark is set apart by our culture, commitment to excellence, and dynamic contributors. We believe in fostering growth, celebrating success, and providing opportunities for every team member to thrive. Joining HealthMark means being part of a thriving organization recognized as a Top Workplace by USA Today. Not only that, but we’ve made it on the Inc. 5000 list of fastest-growing companies for ten years.

Not only will you get to contribute to the healthcare ecosystem by making health information more accessible to patients, but you will also join a forward-thinking team of innovators who are passionate about the work we do and the people we serve.

What We Do:

HealthMark is a mission to revolutionize how medical records are released to patients, providers, and other stakeholders. We provide tech-enabled solutions that help health systems, hospitals, FQHCs, provider-led networks, and other care providers deliver the right medical records to the right patient.

What We Offer:

• A collaborative and supportive work environment that values your ideas
• Opportunities for professional development and career advancement
• Competitive benefits, including medical, dental, and vision insurance, 401k matching, remote opportunities, paid time off, and a paid volunteer day of your choice
• The chance to make an impact in the health information field every day

Join us in shaping the future of release of information!

POSITION: Onsite Medical Records Processing Specialist

Location: 315 W Hickory St, Sylacauga, AL 35150- must be able to provide onsite coverage as needed

Entry level job duties include but not limited to:

JOB ROLE AND RESPONSIBILITIES:

• Complete all incoming ROI requests in a timely and efficient manner.
• This position must maintain 100% ROI Accuracy.
• This position must complete all STATs within an hour and maintain a 24-hour turnaround time for all other ROI requests.
• This position must keep all queues current.
• Validates requests and authorizes for release of PHI according to established procedures.
• Performs quality checks on all work to ensure the accuracy of the release, confidentiality, and proper invoicing.
• Maintains confidentiality, security, and standards of ethics with the employer and medical records information during transport, storage, and disposal.
• Complete legal affidavits and questions as needed.
• Regularly scan ROI request into chart.
• Abides by the ROI policy specific to both HealthMark and the client.
• This position must maintain a neat, clean, and professional personal appearance and observe the dress code established by the client.
• This position must maintain a clean and orderly work area. Ensure that records and files are properly stored before leaving the area and ensure adequate supplies to meet needs.
• Maintain and update facility guide as needed.
• Provides excellent customer service by being attentive and respectful.
• Follows-through as promised.
• Proactive in identifying PT complaints with the ability to de-escalate as needed.
• Communicate effectively with customers.
• Achieve maximum customer satisfaction.

Qualities that the candidate for this position should include:

• Fast learner
• Dependable
• Quick worker
• Team player
• Positive attitude
• Someone who strives to do more.

Note: This job description is intended to provide a general overview of the position and does not encompass all job-related responsibilities and requirements. The responsibilities and qualifications may be subject to change as the needs of the organization evolve.

This role does or may require regular access to Protected Health Information (PHI) and/or confidential client data. The incumbent must demonstratea strong understanding of confidentiality requirements, adhere to all HIPAA regulations and organizational privacy and security policies, and report any known or suspected unauthorized access, use, or disclosure of PHI immediately to the Privacy Officer or Information Security team. This position requirestimely completion of all required company-sponsoredand regulatory training programs