Medical Records & Payroll Specialist

Assisted Home Health & Hospice; Ventura (CA); On-site; USD 34,000 - 39,000; Full time

Benefits offered by this job

Affordable medical, dental and vision

Company matched 401K

Referral bonus up to $600 per referral

Tuition education reimbursement up to

Vacation, sick leave, and paid holiay

Job summary

Assisted Home Health & Hospice is seeking a Medical Records/Payroll Coordinator to maintain patient records, input payroll data, and support daily office operations at our Ventura facility.

You will use WellSky for payroll processing, organize file systems, and coordinate documentation while ensuring patient privacy. Strong typing, basic computer skills, and customer service are essential as you train staff and assist in audits.

Qualifications

• Typing skills, basic computer entry, master of alphabet, experience interacting with clients and customers, internal and external.
• Experience in a medical office/hospital/agency preferred.

Responsibilities

• Prepares, organizes and enters payroll information into WellSky.
• Coordinates all records, keeping involved in payroll preparation
• Trains other employees, including field staff proper payroll procedures and data input when necessary.
• Codes and enters new employee information into database when necessary.
• Accurate filing of all clinical records for all patient files.
• Tracking per orders, notifies Nursing Supervisor when variances occur.
• Maintain current files and storage files in accordance with current Agency requirements.
• Responsible for office supplies including ordering inventory and inputs charge slips.
• Performs closed medical record audit including tracking of missing patient information.
• Responsible for the mass distribution of forms.
• Mailing and tracking of Treatment Plans, MD and Start of Care Orders.
• Answers phones for Receptionist/Secretary as necessary.
• Photocopies and orders forms as needed.
• Processes request for photocopies of medical records in accordance with law and Agency policy.
• Uses “out guides” to ensure against the destruction or mishandling of medical records.
• Close office as required, including transferring of phones to on-call staff, run backup of data on mainframe, lock patient files and doors, turn off coffee machine, copier machines, lights and air conditioning.
• Cover other office duties as needed to ensure efficient daily operation.
• Work overtime if needed.
• Acknowledges patient rights including privacy and confidentiality.
• Consistently displays a professional appearance and conduct in all settings. Customer service including interpersonal and interagency relationships are to be positive and professional at all times.
• Assumes responsibility and displays reliability for the completion of all tasks, duties, communications and actions.
• Supports the mission and goals of the Agency.
• Maintains professional growth and development.
• Participates in performance improvement activities.
• Abides by Agency policies and procedures.
• Accepts other duties as assigned.

Education

High School diploma or equivalent preferred

Tools

WellSky

Job description

Assisted Home Health & Hospice is seeking a Medical Records/Payroll Coordinator to maintain patient records, input payroll data, and support daily office operations at our Ventura facility.

You will use WellSky for payroll processing, organize file systems, and coordinate documentation while ensuring patient privacy. Strong typing, basic computer skills, and customer service are essential as you train staff and assist in audits.