Medical Records/Office Specialist

Deercreekseniorliving; Bountiful (UT); Hybrid; USD 34,000 - 52,000; Full time

Job summary

The Pennant Group, Inc. operates Symbii Home Health and related services nationwide. The Medical Records and Office Specialist role focuses on routine clerical tasks, maintaining and protecting clinical records, and supporting the executive team in a confidential manner.

The position requires accuracy, a fast typing speed, and strong word processing skills for home health operations. Candidate should have at least two years in clinical records, knowledge of information systems, and a solid grasp

Qualifications

• Two years of experience in clinical records or home health settings.
• Proficiency with word processing and information systems.
• Understanding of medical terminology and patient confidentiality.

Responsibilities

• Assist Executive Director, maintaining confidentiality of sensitive items.
• Maintain files, supplies, postage and general office conditions orderly.
• Handle correspondence and word processing for home health & Hospice organization.
• Ensure clinical record systems comply with state and federal regulations.
• Answer telephone inquiries and route appropriately.
• File clinical notes after weekly ledger updates.

Skills

Typing 50 wpm

Word processing

PC skills

Medical terminology

Information systems

Clinical records experience

Home health knowledge

Education

Business college diploma (1–2 yrs)

Tools

MS Word

Job description

**JOB** **SUMMARY**The Medical Records and Office Specialist is responsible for routine clerical matters and assuring that documents flow in a coordinated and efficient manner. They maintain and protect organization clinical records including the management of the clinical records team.**DUTIES** **&** **RESPONSIBILITIES**1. Provides assistance to the Executive Director/Administrator, preserving the confidential nature of items of which he/she has knowledge.2. Maintains the files, supplies, postage and general office conditions in an orderly manner.3. Handles all correspondence and word processing for the home health & Hospice organization.4. Ensures clinical record systems are maintained in compliance with state and federal regulations. 5. Answers telephone inquiries and channels them appropriately.6. Files clinical notes after recording on the \"weekly ledger\" sheet.7. As necessary, sends physician orders for signature.8. Keeps current log of what is sent and tracks receipt of signed document.9. Closes patient's clinical record when discharged.10. Maintains current patient statistics utilizing the Management Information System.11.Maintains ledger cards for all new patients admitted for clerk's use.12. Other duties as assigned by the Executive Director/Administrator.13. Protects the confidentiality of patient and organization information through effective controls and direct supervision of clinical records.14. Protects all clinical records through the establishment and implementation of control procedures for all open and closed records.15. Forwards copies of clinical records to authorized users according to policy.**The above statements are only meant to be a representative summary of the major duties and****responsibilities performed by the employee of this job. The employee may be requested to perform****job-related tasks other than those stated in this description.****JOB** **REQUIREMENTS (Education, Experience, Knowledge, Skills** **&** **Abilities)**1. Minimum of two years' experience preferably in home health or health care, or graduation from a one- or two-year business college preferred.2. Minimum of 2 years’ experience in clinical records, preferably Home Health and Hospice operations.3. Information systems knowledge required.4. Is at least eighteen years of age.5. Able to type 50 words per minute6. Word processing skills7. Personal computer skills Business8. Machine Knowledge Medical terminology**ACKNOWLEDGEMENT**I have read this job description and fully understand the requirements and notices set forth therein. hereby accept the position and agree to perform the identified essential functions in a safe manner and in accordance with the Company's established policies and procedures. I agree to request guidance from my Supervisor in the event that I am unsure of how to interpret any policy.I further understand that my employment is at-will and thereby understand that my employment may be terminated at-will either by the Company or myself, and that such termination can be made with or without notice.This position consistently supports and promotes compliance with the Code of Conduct by maintaining the privacy and confidentiality of information, protecting the assets of the agency, acting with ethics and integrity, reporting non-compliance, and adhering to applicable Federal, State, and local laws and regulations, accreditation and licensure requirements (if applicable), and **all** policiesThe employer for this position is stated in the job posting. The Pennant Group, Inc. is a holding company of independent operating subsidiaries that provide healthcare services through home health and hospice agencies and senior living communities located throughout the US. Each of these businesses is operated by a separate, independent operating subsidiary that has its own management, employees and assets. More information about The Pennant Group, Inc. is available at http://www.pennantgroup.com.Symbii Home Health provides professional, home-based medical care for patients needing rehabilitation and expert care following surgery, a hospital stay or other illness. For individuals and their caregivers who are facing chronic health conditions, the experienced team at Symbii can help patients achieve their health care goals and promote healing while remaining in the comfort of their home. Symbii Home Health works with each patient’s primary care provider to develop a care plan which will meet their individual needs.We are an equal opportunity employer committed to ensuring that all conditions and privileges of employment, including recruitment, hiring, evaluation, transfer, promotion, discipline, determination of compensation and/or benefits, and termination of employment, for all job classifications, are based on qualifications and work record. No employment decision is made, nor do we discriminate, on the basis of race, color, religion, creed, sex/pregnancy, sexual orientation, gender identity, gender expression, age, national origin, ancestry, citizenship, veteran status, or disability.