Medical Records Director

Volare Health, LLC; Medford (OR); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

Opportunities for career advancement

Health, dental, and vision insurance

Company-paid life insurance

Flexible Spending Account (FSA)

Health Savings Account (HSA)

Paid time off (PTO)

Tuition reimbursement

Unlimited referral bonus program and 1

Job summary

Volare Health, LLC is seeking a motivated records coordinator to manage medical records for residents at Hearthstone Nursing & Rehabilitation Center in Medford, OR. You will prepare, audit, and organize documentation, ensuring accuracy and confidentiality to support admissions and interdisciplinary meetings.

The role emphasizes collaboration with nursing leadership, business office, and physicians, with opportunities for career growth in a fast-paced healthcare environment.

Qualifications

• Must be at least 18 years old.
• High school diploma or equivalent required.
• Experience in a skilled nursing facility preferred.
• At least one year of experience in a similar role preferred.
• Ability to read, write, and follow written and verbal instructions.
• Strong interpersonal skills to work with residents, families, and team members.
• Basic computer skills; ability to learn new systems.
• Must pass a criminal background check and reference screening.

Responsibilities

• Prepare and set up medical records prior to resident admission.
• Review and audit records regularly to ensure accuracy and completeness in accordance with facility policies.
• Communicate documentation deficiencies to the Administrator and Director of Nursing.
• Provide required information to the business office to support admissions.
• Process and send correspondence to physicians.
• Manage records for transfers and discharges, maintaining accurate documentation for discharged residents.
• Organize, file, and store medical records in compliance with policies and regulations.
• Ensure strict confidentiality of all medical record information.
• Prepare reports, statistics, and documentation as requested by leadership.
• Provide records for interdisciplinary meetings and audit charts prior to conferences to correct deficiencies.
• Perform additional duties as assigned.

Skills

Interpersonal skills

Reading & writing ability

Attention to detail

Education

High school diploma or equivalent

Tools

Basic computer skills

Job description

Schedule: Full-time

Pay Range: $50,000–$60,000 per year (salaried, depending on experience)

Location: Medford, OR at Hearthstone Nursing & Rehabilitation Center

Hearthstone Nursing & Rehabilitation Center is part of the Volare Health network of long-term care, skilled nursing, and short-term rehabilitation communities across multiple states. We are committed to creating a warm, supportive environment for our residents, their families, and our staff. As a member of our team, you will make a meaningful impact in the lives of others while being supported with competitive compensation and opportunities for career growth.

We are looking for a compassionate and motivated individual who thrives in a fast-paced healthcare environment and is ready to take on a rewarding role with room for advancement.

Responsibilities

• Prepare and set up medical records prior to resident admission
• Review and audit records regularly to ensure accuracy and completeness in accordance with facility policies
• Communicate documentation deficiencies to the Administrator and Director of Nursing
• Provide required information to the business office to support admissions
• Process and send correspondence to physicians
• Manage records for transfers and discharges, maintaining accurate documentation for discharged residents
• Organize, file, and store medical records in compliance with policies and regulations
• Ensure strict confidentiality of all medical record information
• Prepare reports, statistics, and documentation as requested by leadership
• Provide records for interdisciplinary meetings and audit charts prior to conferences to correct deficiencies
• Perform additional duties as assigned

Qualifications

• Must be at least 18 years of age
• High school diploma or equivalent required
• Previous experience in a skilled nursing facility preferred
• At least one year of experience in a similar role preferred
• Ability to read, write, and follow written and verbal instructions
• Strong interpersonal skills with the ability to work effectively with residents, families, and team members
• Basic computer skills with the ability to learn new systems
• Must pass a criminal background check and reference screening

Benefits And Perks

• Opportunities for career advancement
• Health, dental, and vision insurance for you and your family
• Company-paid life insurance
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• Paid time off (PTO)
• Tuition reimbursement
• Unlimited referral bonus program and more